Decision details

The Council is seeking to award a Framework with multiple suppliers in nine lots for the delivery of Fabric & MEP projects. The duration of the Framework is 4 years plus a 1 year optional extension, at the Council’s discretion.

The details of the nine Framework lots are:

The tender for the Framework was assessed on price and quality in these proportions: 40% Price, 60% Quality. The Framework tender can be regarded as a prequalification to tender for future projects via the call off process under the Framework - mini-competition or direct award process (direct awards are to be used for Emergency Works only and will be on a clearly defined rotational basis for each Lot).

Once the Council decides the annual scope of projects, packages of work of over £25k will be tendered to the appropriately qualified suppliers in each lot of the Framework. Bidders will bid based on a detailed specification (as prepared by the Hard FM Services supplier in their capacity as the Council’s Managing Agent), and submissions will be evaluated on a weighting of 0-100% for price/quality depending on the nature and value of each individual project. The Managing Agent will then manage the awarded contractor in terms of budget, timing, quality to ensure delivery of the works as specified.

The recommended route to market to procure the Framework was to run a restricted tender process under the Public Contract Regulations 2015.

It was AGREED that:

The following successful bidders be awarded a place on the Framework for each Lot:

Lot 1 - General Building Works

Lot 2 - Doors & Windows

Lot 3 – Roofing

Lot 4 - Asbestos Removal

Lot 5 - Groundworks & Civils

Lot 6 - Fit-out Works

Lot 7 – Mechanical

Lot 8 – Electrical

Lot 9 – Plumbing

The successful bidders scored highest in the Lot(s) on the Framework they bid for and offered the most advantageous tender to be considered for a place on the Lot.

Various options considered in the Procurement Report Options Analysis.

None.