Agenda, decisions and minutes
PDF 666 KBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Susan Briant / Sarah Quinn, Community Partnership and Committee Officers Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Minutes: Apologies for absence were received from Mrs Kay Hammond, Mr Ken Gulati, and Councillors Truscott, Harris and Jackson. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Additional documents: Minutes: The minutes were accepted as a true record of the meeting held on 14 December 2015. |
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: None received. |
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
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CHANGE THE ZEBRA CROSSING IN CROYDON ROAD, REIGATE TO A PELICAN CROSSING
To receive a petition from Mr Richard Coppen. Minutes: A petition (with 214 signatures as at 22 February 2016) to ‘change the zebra crossing in Croydon Road, Reigate to a pelican crossing’, was received from Mr Coppen. The Chairman welcomed Mr Coppen and thanked him for agreeing that the petitions be heard in reverse order (i.e. the petition concerning the A217 be heard first). Mr Coppen said the zebra crossing is used by school and college students and located near a railway bridge. Visibility is poor due to distractions including the bridge, shops and crossroads. He reported that there had been a number of near misses on the crossing and several people had been knocked over. One of his neighbours had broken her leg and his children had almost been knocked over. Mr Coppen requested that the council consider replacing the zebra crossing with a pelican crossing but if that was not feasible, they improve the lighting and add/or install advance warning signs.
A number of Members supported the petition and it was generally agreed that visibility was an issue. The possibility of improving signing and lighting (including ‘halo’ lights at approximately £4,000), from the ‘minor safety scheme’ was discussed but it was noted that funding for any improvement would be subject to competing priorities within the borough. |
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SAFE CROSSING OVER THE A217 NEAR THE TOP OF BURGH WOOD
To receive a petition from Ms Eva Hellings.
Minutes: A petition (containing 1019 signatures as at 22 February 2016) was received from Mrs Eva Hellings to request a safe crossing on the A217 near Burgh Wood. Mrs Hellings stated that many people cross at this point every day, including children on their way to and from school. She said that children were being encouraged to walk and/or ride bicycles to school. Mrs Hellings said that parking near the schools was not an option and a crossing at this point was also necessary to connect the two parts of the community. Mrs Hellings said that the situation had been worsening for many years and recent housing developments in the area and the increase in the volume of traffic had exasperated the situation. The Committee watched a short video showing pedestrians including children, crossing the road.
It was suggested that a bridge might be a safer option. It was noted however that this option had already been considered and rejected as it was substantially more expensive than a crossing and would need long access ramps and there was insufficient land available to accommodate the ramps. The bridge would also be very high to provide clearance for tall vehicles which some user might find intimidating.
Whilst several Members expressed their support for the petition and the Local Committee was sympathetic to the needs of the community, particularly those with mobility difficulties, it was noted that the installation of a crossing was subject to funding being available. Although officers were currently looking into the issue of crossing the A217 and including it in the Epsom – Banstead Sustainable Transport Package LEP bid, there was no guarantee that it would form part of the bid.
The Chairman thanked Mrs Hellings for presenting the petition. |
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: None received. |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. Minutes: None received. |
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LOCAL COMMITTEE DECISION TRACKER (FOR INFORMATION)
To note progress against decisions taken at previous meetings. Minutes: The Decision Tracker was noted. |
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EPSOM - BANSTEAD SUSTAINABLE TRANSPORT PACKAGE (FOR DECISION)
This paper is to brief the Local Committee Members on the Epsom – Banstead Sustainable Transport Package (STP). A business case is currently being prepared for submission to the Coast to Capital (C2C) Local Enterprise Partnership (LEP) in a bid for funding from the Local Growth Award. Decision: The Local Committee (Reigate & Banstead) is asked to:
(i) note the project progress to date (ii) approve the project to be the subject of a public consultation exercise during May/June 2016 (iii) delegate authority to the Area Highways Manager in consultation with the Epsom - Banstead STP Member Task Group to agree the project consultation material (iv)note that the local contribution funding to the Package from the Preston Regeneration Scheme is subject to agreement by the Preston Regeneration Implementation Board.
Minutes: Declarations of Interest: None
Officers attending: Neil McClure, Transport Policy Project Manager, SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
The Chairman welcomed Neil McClure who presented the report. Neil said officers were continuing to develop the scheme and the deadline had been extended to the end May 2016. He said that due to the tight timescale a six week consultation period had been tentatively arranged for May/June 2016. The results of the consultation would be presented to the Local Committee at their meeting on 12 September 2016. Works would commence during the autumn of 2016.
It was noted that an exhibition would be held in the project area (paragraph 4.4 of the report). Members requested that an exhibition be held in the Banstead area, and the Horseshoe was suggested as a possible venue.
Members commented that the bid criteria encouraged the public to use bicycles to get to work and asked officers to consider the ‘sit up and beg’ type bicycle (with a carriage on the back), as the model.
It was noted that Kingswood doesn’t have a pavement in the village, many lanes in the project area were narrow and often cars parked on both sides of the road restricting access. Members commented on the safety of cycling with small children and it was noted that some areas do not have buses, in particular between Banstead and Epsom. Members requested that more emphasis was placed on improving the bus services.
It was also noted that funding for the project comes from a separate board and Members requested that the local contribution funding to the Package from the Preston Regeneration Scheme is subject to agreement by the Preston Regeneration Implementation Board be recorded on the Decision Sheet.
The Local Committee (Reigate & Banstead) AGREED to:
(i) note the project progress to date (ii) approve the project to be the subject of a public consultation exercise during May/June 2016 (iii) delegate authority to the Area Highways Manager in consultation with the Epsom - Banstead STP Member Task Group to agree the project consultation material (iv)note that the local contribution funding to the Package from the Preston Regeneration Scheme is subject to agreement by the Preston Regeneration Implementation Board.
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HIGHWAY SCHEMES 2015/16 - END OF YEAR UPDATE (EXECUTIVE FUNCTION FOR INFORMATION)
To inform the Local Committee on the outcome of the 2015/16 Integrated Transport and highways maintenance programmes in Reigate and Banstead. Additional documents: Decision: The Local Committee (Reigate & Banstead) is asked to:
(i) note the contents of the report.
Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member discussions – key points
The Chairman welcomed Zena Curry who presented the report. ITS improvement schemes progressed in 2015/16 include: · Zebra crossings installed in Pendleton Road, Redhill and Merland Rise, Epsom Downs; · Pedestrian refuges in Carlton Road, Reigate at the junction with Gatton Park Road and in Lee Street, Horley near Whitmore Way; · Safety improvements at Sandcross Lane by Sandcross Primary School and Merrymeet by Woodmansterne Primary School; and · Design of schemes for implementation in 2016/17.
See Annex 1 of the report for further detail.
It was noted that potholes fall under the category called ‘safety defects’ and were now being reported online which had resulted in an increase in the number reported.
Members mentioned that some lines on the roads needed refreshing. Zena said that whilst lines on the highway were refreshed on a cyclical basis, particular locations can be raised with officers for assessment and may be refreshed on an ad-hoc basis.
The Local Committee (Reigate & Banstead):
(i) noted the contents of the report.
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REVISED HIGHWAYS FORWARD PROGRAMME (EXECUTIVE FUNCTION FOR DECISION)
In December 2015 the Local Committee (R&B) agreed a programme of highway works in Reigate and Banstead for 2016/17 – 2017/18. The budget for 2016/17 has now been approved by Council. This report seeks approval of minor changes to the approved programme of highway works to reflect the small increase in the Reigate and Banstead Local Committee’s devolved budget.
Additional documents: Decision: The Local Committee (Reigate & Banstead) is asked to:
(i) note the contents of the report; (ii) agree that the Capital Integrated Transport Schemes and Local Structural Repair budgets be revised, as set out in Annex 1 and paragraph 2.1 of the report; and (iii) agree that the revenue maintenance budget be revised, as set out in Annex 2 of the report.
Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member discussions – key points
The Area Highways Manager stated that as a result of the updating of the formula based on population and road length, Reigate and Banstead had been allocated a small increase in both the revenue budget and the capital funding for improvement schemes as set out in paragraph 2 of the report.
It was agreed that the additional £1,128 be allocated to Small Safety Schemes and the LSR allocation be increased by an equivalent amount (to be divided equitably between divisional Members for works in their area).
It was also agreed that the additional £598 in the revenue budget be allocated to drainage/ditching works.
The Local Committee (Reigate & Banstead) AGREED:
(i) to note the contents of the report; (ii) that the Capital Integrated Transport Schemes and Local Structural Repair budgets be revised, as set out in Annex 1 and paragraph 2.1 of the report; and (iii) that the revenue maintenance budget be revised, as set out in Annex 2 of the report.
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THE ACRES, HORLEY (FOR DECISION)
Following complaints about traffic speeds and that members of the public are using estate roads, Surrey County Council is currently working with the developers of The Acres, (i.e. the development at the North East Sector at Horley), to implement a scheme including a Speed Limit Order, creating a 20 mph zone throughout the estate.
The 20 mph zone is to be extended into Langshott from the hotel corner in the east to Wheatfield Way in the west as part of the Langshott bus route works. Additional documents: Decision: The Local Committee is asked to agree that :
(i) theSpeed Limit Order is advertised and subject to the satisfactory resolution ofany objections or other representations, that the Speed Limit Order creating the20 mph zone is made and brought into force.
Minutes: Declarations of Interest: None
Officers Attending: David Taylor, Transport Development Planning Senior Project Manager, SCC
Petitions, Public Questions, Statements: None
Member discussions – key points
The Chairman welcomed Dave Taylor who presented the report. Dave said that following complaints about traffic speeds and the public using the estate roads in The Acres, Horley, Surrey County Council and the developer had worked together on a scheme to introduce a speed limit of 20 mph throughout the estate. The developer had agreed to fund and carry out the works.
Members requested that the 20mph zone be extended in Langshott to Keepers Cottage (the matter is in hand) and discussed the enforceability of a 20mph zone. The need to signpost the zone adequately was noted. Dave stated that the police supported the 20mph zone and there would be markings on the carriageway as well as signs along the route. There would also be speed controls at every junction.
The Local Committee (Reigate & Banstead) AGREED:
(i) that the Speed Limit Order is advertised and subject to the satisfactory resolution ofany objections or other representations, that the Speed Limit Order creating the20 mph zone is made and brought into force.
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ON STREET PARKING ENFORCEMENT UPDATE (EXECUTIVE FUNCTION FOR INFORMATION)
Local Committees are responsible for installing and reviewing on street parking restrictions. Committees have a scrutiny role of the enforcement operation and a share of any surplus income.
This report sets out the background for these arrangements and provides an overview of the enforcement operation.
Decision:
The Local Committee (Reigate & Banstead) is asked to:
(i) note the contents of the report subject to the receipt of satisfactory written answers to the questions raised at the Local Committee held on 7 March 2016.
Minutes: Declarations of Interest: None
Officers attending: David Curl, Parking Strategy and Implementation Manager, SCC and Gavin Handford, Corporate Policy and Governance Manager, RBBC
Petitions, Public Questions, Statements: None
Member discussions – key points
Members raised a number of questions on the report concerning PCNs, property costs, equipment and stationery, temporary staff, and requested answers to these questions in writing.
It was suggested that it would be useful to have a comparison between the different boroughs in Surrey.
The Local Committee (Reigate & Banstead) AGREED to:
(i) note the contents of the report subject to the receipt of satisfactory written answers to the questions raised at the Local Committee held on 7 March 2016.
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