Venue: Remote via Teams
Contact: Angela Guest
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: There were none. |
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MINUTES FROM THE PREVIOUS MEETING: 18 NOVEMBER 2020 PDF 210 KB
To approve the Minutes as a correct record. Additional documents: Minutes: The minutes were agreed as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes:
1. The deadline for Member’s questions is 12.00pm four working days before the meeting (11/01/2021). 2. The deadline for public questions is seven days before the meeting (08/01/2021) 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received. Additional documents: Minutes: There were none. |
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The Board is asked to review and note its action tracker.
Additional documents: Minutes: Witnesses: Sally Wilson, Scheme Manager
Key points raised during the discussion:
The following changes were requested be made to the action tracker:
· A11/20 – remove Vice Chairman from owner column · A14/20 & A15/20 – Scheme Manager and Workforce Information Officerto co-ordinate training · A16/20 & A19/20 – Change owner to Scheme Manager · A20/20 – remove Vice Chairman from owner column · A26/20 – text in brackets to be transferred to update column · A26/20, A27/20 & A28/20 – to be rated yellow as not complete
Actions/ further information to be provided:
The Scheme Manager and Workforce Information Officer to co-ordinate training for the Board in relation to A14/20 & A15/20.
Resolved:
The Board noted the action tracker.
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ADMINISTRATION UPDATE: PDF 383 KB
The Board is asked to note the content of this report and make recommendations if any further action is required.
Additional documents: Minutes: Witnesses: Tom Lewis, Pensions Support & Development Manager Clare Chambers, Pensions Service Delivery Manager Sally Wilson, Scheme Manager
Key points raised during the discussion: 1. The Scheme Manager introduced an administration update. This report set out two months of KPI figures, as opposed to the usual three months, due to how the dates of meetings had fallen. She highlighted the following from the report and its annexes · 2.17 to 2.19 of the KPI annex referring to backlog in transfers which were slowly being dealt with. · Paragraphs 9 and 10 of the main report regarding opt-outs · Paragraph 19 of the main report concerning the High Court ruling on GMP equalisation and stated that there may be a need to look at historic transfers out of the scheme. · She also highlighted paragraphs 24 and 25 and referred to the improving scores regarding common and specific data scores · Paragraphs 26 and 27 of the main report referring to the work being undertaken with the helpdesk and stated that five new agents had been appointed to work through the 500 to 600 emails. She also explained that remote working was making learning difficult for the new appointees. 2. The Pensions Support & Development Manager explained that the possibility of using East Sussex for support going forward was not an option due to the dissolution of the Orbis arrangement. She highlighted that the risk log for Covid-19 had been reopened. 3. A Member asked for the helpdesk contact telephone details to be made more accessible, especially for those that may not have access to the Council’s S-net. 4. The Scheme Manager explained that the new supplier, XPS, would soon be setting an implementation work programme and that they had experience of working with the fire service so understood the scheme complexities.
Actions/ further information to be provided: · send a note to all firefighters with helpdesk telephone numbers · to provide briefing to members on resourcing.
Recommendations:
The Board notedthe report.
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The Board is asked to note the content of this report and make recommendations if any further action is required.
Additional documents: Minutes: Witnesses: Sally Wilson, Scheme Manager
Key points raised during the discussion: 1. The Chairman stated that he had received notification that the 2020 survey was due to start soon. He requested that the Scheme Manager provide comparison data for SFRS the next time this report was presented to the Board.
Actions/ further information to be provided:
Recommendations:
The Board noted the report.
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SCHEME MANAGEMENT UPDATE REPORT PDF 391 KB
The Board are asked to note the report. Additional documents: Minutes: Witnesses: Sally Wilson, Scheme Manager
Key points raised during the discussion:
Actions/ further information to be provided:
Recommendations:
The Board noted the report.
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The Board is asked to note the content of this report and to make recommendations of any amendments to the Surrey FFPS Risk Register.
Additional documents: Minutes: Witnesses: Sally Wilson, Scheme Manager
Key points raised during the discussion:
Actions/ further information to be provided: That the Scheme Manager review:
Recommendations:
The Board noted the report.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: Resolved: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
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TPR CORRESPONDENCE
Attached are two confidential pieces of correspondence in relation to to Item 6. Minutes: Witnesses: Sally Wilson, Scheme Manager
Key points raised during the discussion:
Actions/ further information to be provided:
Recommendations:
The Board noted the TPR correspondence.
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public. Additional documents: Minutes: Resolved: That the Part 2 correspondence not be made public.
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DATE OF THE NEXT MEETING
Additional documents: Minutes: The Board noted that the next meeting would be held on 22 April 2021. |