Councillors and committees

Decision details

Procurement of (1) Inspection and (2) Maintenance of Traffic Control Systems

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Decisions:

The report was introduced by the Cabinet Member for Highways, Transport and Flooding who reiterated that inspection and maintenance of traffic control systems was a niche service which meant that the pool of suppliers able to bid for the contract was limited. Mr Furey advised that there would be a substantial rise in the cost of the contracts but stated that the Highways and Transport Team would mitigate these increases by generating revenue in other areas. Cabinet Members were further informed that social value had been built into the contract which Siemens would meet by reducing their carbon footprint and establishing an apprenticeship role.

 

RESOLVED:

 

That the Cabinet award;

 

  1. a fixed price contract, at a value as set out in the submitted report over the five year contract term, for the provision of Lot 1 Inspections, to commence on 1 July 2017; and

 

  1. a call off maintenance contract combining a fixed price revenue cost and an indicative five year capital replacement and refurbishment programme, at a total indicative value as set out in the submitted report over the five year (3+2) contract term, dependent on Capital Budget Allocation, for the provision of Lot 2 Maintenance, to commence on 1 July 2017.

 

Reasons for Decisions:

 

A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed and the recommendations provide best value for money for the Council following a thorough evaluation process. The value of both lots has increased in line with officer expectations based on knowledge of the traffic signals market. This increase will be managed within existing operational budgets and through flexibility of annual programmes for Traffic Systems as required.

 

Publication date: 27/04/2017

Date of decision: 27/04/2017

Decided at meeting: 27/04/2017 - Cabinet

Effective from: 06/05/2017

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