Decision details

IWMS (Integrated Workplace Management System) Decision

Decision Maker: Executive Director Resources

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

The Council currently uses Trimble’s Atrium system as its Property Asset Management System (PAMS). This system is used to hold asset management data on all council property and underpins the day to day operation of the estate. It also operates as a works order management system for the repair and maintenance of its estate and for major capital programmes. Trimble’s Atrium system has reached end of life and Trimble will be withdrawing support and development services, so a replacement system is required.

 

The new system will allow property information to be more transparent and provide better interaction with customers/property occupiers. It will provide a full and strategic picture of the council’s operations and detailed property information to services. This will allow place-based analysis of what buildings are required, in what locations and make efficient utilisation of those assets held by SCC. 

 

Following a procurement exercise using Crown Commercial Service’s G-Cloud Framework the Integrated Workplace Management System (IWMS) proposed by Planon Limited has been identified as the preferred solution and meets the Property department’s requirements. Further details about the procurement process are included in the attached Procurement Report.

 

The draft contract has been agreed with Planon and an Officer Decision is now required to approve the award of the contract.

 

Decision:

Decision made:

 

It was AGREED that:

 

1.           The contract is awarded to Planon Limited for an Integrated Workplace Management System (IWMS).

 

Reasons for the decision:

This award of the contract to Planon represents the most economically advantageous outcome for Surrey County Council to deliver a new system to replace the current end of life Property Asset Management System (PAMS). The proposed solution will allow property information to be more transparent and provide a full and strategic picture of the council’s operations and detailed property information to services.

 

Alternative options considered:

Alternative options were considered for the procurement route and these are listed in the attached Procurement Report.

 

Interests and Nature of Interests Declared:

None.

Publication date: 18/09/2020

Date of decision: 18/09/2020

Accompanying Documents: