Decision details

Gypsy Roma Traveller (GRT) Maintenance Contract

Decision Maker: Executive Director Resources

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: No


The current maintenance contract for the Gypsy Roma Traveller (GRT) sites around Surrey is due to expire at the end of September 2021. Therefore, there was the requirement to tender for a new contract.


As part of the procurement process, local suppliers were engaged as to encourage competition within this limited market. Two supplier responses were received and evaluated on price and a number of quality areas.


From the two tender responses, Millane Contract Services scored highest. This supplier provided a complaint quality response and most competitive pricing of £1,195,764 (tender pricing schedule sum).



Decision made:


It was AGREED that:


1. Millane Contract Services is awarded the contract for the GRT Maintenance with a tender sum of £1,195,764.00 (over the period of 4 years).   


Reasons for the decision:

Millane Contract Services completed a compliant Quality response, as well as providing competitive pricing.


Alternative options considered:

Open tender


Interests and Nature of Interests Declared:


Publication date: 13/10/2021

Date of decision: 29/09/2021