Councillors and committees

Issue - meetings

Microsoft Enterprise License Agreement Renewals

Meeting: 26/02/2019 - Cabinet (Item 26)

26 Microsoft Enterprise License Agreement Renewals pdf icon PDF 114 KB

Additional documents:

Decision:

RESOLVED:

 

That the award of contract for the provision Microsoft Enterprise License Agreement Renewals to Phoenix Software Limited be approved.

 

Reasons for Decision:

 

The three existing Surrey Microsoft agreements expire on 31 May 2019 and 30 June 2019. A competitive mini-competition process in compliance with the requirements of Public Contract Regulations and Procurement Standing Orders had been completed. The recommended supplier offered overall best value for money in the procurement process.

 

The recommendation to award this contract in February 2019 would enable the Council to remain compliant with their Microsoft licensing requirements. By awarding the contract and committing to the new agreements before 31 March 2019 the Council would avoid the October 2018 price rise and any further price rises prior to the commencement of the new agreements. This action would avoid the October price rise of £79,000 per annum, £237,000 over the three year term of the new agreements.

 

[The decisions on this item can be called in by the Corporate Overview Select Committee]

 

Minutes:

The Cabinet Member for Corporate Support introduced a report that explained the current contract for Microsoft software licence agreements would expire during May and June 2019.  These licenses provided Council employees with access to software productivity packages such as Word, Excel, Email, Calendar and Skype. The licencing also covered IT infrastructure elements used in the delivery of business applications to the organisation. The report set out recommendations arising from work on options for the provision of Microsoft Enterprise License Agreement Renewals and outlined a competitive procurement process which was carried out in order to select a supplier to deliver the service. 

 

RESOLVED:

 

That the award of contract for the provision Microsoft Enterprise License Agreement Renewals to Phoenix Software Limited be approved.

 

Reasons for Decision:

 

The three existing Surrey Microsoft agreements expire on 31 May 2019 and 30 June 2019. A competitive mini-competition process in compliance with the requirements of Public Contract Regulations and Procurement Standing Orders had been completed. The recommended supplier offered overall best value for money in the procurement process.

 

The recommendation to award this contract in February 2019 would enable the Council to remain compliant with their Microsoft licensing requirements. By awarding the contract and committing to the new agreements before 31 March 2019 the Council would avoid the October 2018 price rise and any further price rises prior to the commencement of the new agreements. This action would avoid the October price rise of £79,000 per annum, £237,000 over the three year term of the new agreements.