Issue - meetings

RESOLVED:

1. To progress the procurement stage, based on a vendor neutral approach, to procure a Software-as-a-Service (SaaS) corporate ERP system was approved.

2. That funding of £394k for programme resources to prepare for and deliver the procurement stage was approved.

3.    That a report would be brought back to Cabinet to seek approval to award a contract to the successful supplier following procurement activities and to approve implementation based on a full business case including firm costs was noted.

Reason for Decision:

The recommendation was to progress a vendor neutral Software-as-a-Service (SaaS) corporate system procurement to enable the council to fully evaluate the solution options available, to best meet its requirements and to drive best value for money through market competition. This approach would also enable the council to compare suppliers’ implementation approaches, and in so doing to best inform planning to minimise disruption for the organisation during the implementation phase.

[The decisions on this item can be called in by the Resources & Performance Select Committee]

The Cabinet Member for Corporate Support introduced a report that presented the outline business case for progressing procurement activities to upgrade or replace the council’s existing corporate (enterprise resource planning or ERP) system, which is used to manage the organisation’s business critical Finance, HR, Payroll and Procurement processes.  The aim was to implement a modern solution that would address urgent technical drivers for change, while also enabling the council to achieve its ambitions to transform services, improve management decision making and to have a flexible and mobile workforce.  Indicative costs and benefits were included in Part 2 report.

RESOLVED:

1. To progress the procurement stage, based on a vendor neutral approach, to procure a Software-as-a-Service (SaaS) corporate ERP system was approved.

2. That funding of £394k for programme resources to prepare for and deliver the procurement stage was approved.

3.    That a report would be brought back to Cabinet to seek approval to award a contract to the successful supplier following procurement activities and to approve implementation based on a full business case including firm costs was noted.

Reason for Decision:

The recommendation was to progress a vendor neutral Software-as-a-Service (SaaS) corporate system procurement to enable the council to fully evaluate the solution options available, to best meet its requirements and to drive best value for money through market competition. This approach would also enable the council to compare suppliers’ implementation approaches, and in so doing to best inform planning to minimise disruption for the organisation during the implementation phase.