Agenda, decisions and minutes
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Media
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Apologies for Absence
Additional documents: Minutes: No apologies were received. |
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Minutes of Previous Meeting:
Additional documents: Minutes: The minutes of the meeting held on 22 March 2016 were confirmed and signed by the Chairman. |
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Declarations of Interest
Additional documents: Minutes: No declarations of interest were received. |
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Procedural Matters
Additional documents: |
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Members' Questions
Additional documents: Minutes: There were none. |
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Additional documents: Decision: Questions were received from five members of the public. The responses are attached as Appendix 1. Minutes: Questions were received from seven members of the public. The responses are attached as Appendix 1. Supplementary questions were asked by four people and it was agreed that responses to these would be sent out within two weeks of the meeting.
The Leader of the Council took the opportunity to explain the purpose of public questions and the rules around these as set out in the Council’s Standing Orders which form part of the Council’s Constitution. |
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Petitions
Additional documents: Minutes: No petitions were received. |
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Representations received on reports to be considered in private
Additional documents: Minutes: No representations were received. |
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Reports from Scrutiny Boards, Task Groups, Local Committees and other Committees of the Council
Additional documents: Minutes: No reports were received. |
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Year End Budget Out Turn Report 2015/16
Additional documents: Decision: RESOLVED:
1. That it be noted that the Council achieved -£7.1m underspend for 2015/16 (Annex 1, paragraph 1 of the submitted report). 2015/16 is the sixth year in succession, the Council has achieved a small underspend or balanced outturn 2. That it be noted that requests to carry forward £3.9m of the underspend for spending on planned service commitments that continue beyond 2015/16, leading to a net underspend of -£3.2m. This is less than 0.2% of the Council’s full year gross expenditure budget of £1,675m (Annex 2 of the submitted report) 3. That it be that services achieved £65.8m efficiencies and savings (Annex 1, paragraph 57) against the planned target of £67.4m 4. That it be noted that the Council invested £251.7m through its capital programme in 2015/16 (Annex 1, paragraph 68) 5. the Council’s balance sheet, year end reserves and balances, debt analysis and treasury management report (Annex 1, Appendix 1, paragraphs App 6 to App 21). 6. That £3.9m revenue carry forward requests and transfer funding to the Budget Equalisation Reserve (Annex 1, paragraph 3 and Annex 2 of the submitted report) be approved 7. That £3.2m transfer of remaining revenue underspend to the Budget Equalisation Reserve also (Annex 1, paragraph 4 of the submitted report) be approved 8. £4.3m draw down from the waste sinking fund to offset higher waste management costs in 2015/16 (Annex 1, paragraph 31) 9. That £18.0m additional funding to enhance existing 2015/16 Highways and Environment schemes (Annex 1, paragraphs 69 to 73 of the submitted report) be approved 10. That £0.5m transfer of Revolving Infrastructure and Investment Fund net income back into the fund (Annex 1, paragraph 47 of the submitted report) be approved 11. That £13.0m net capital programme re-profiling (Annex 1, paragraph 74 and Annex 2 of the submitted report) be approved 12. That £2.1m to be earmarked from the capital programme efficiencies for future SuperFast Broadband initiatives, subject to robust business case proposals and subsequent Cabinet approval (Annex 1, paragraph 76 and Annex 2 of the submitted report) be approved 13. That a £40,000 contribution to commemorate the bicentenary of the artist G F Watts in 2017 (Annex 1, paragraph 77 and Annex 2 of the submitted report) be approved. Reasons for Decisions:
This report is presented: · to review and manage the budget outturn for the 2015/16 financial year in the context of a multi-year approach to financial management; and
· to approve final carry forwards to enable on-going projects to continue.
[The decisions on this item can be called in by the Council Overview Board] Minutes: The Leader of the Council introduced the 2015/16 Budget Outturn report by congratulating the Finance Service on producing the report a month earlier than in 2013/14 and two months earlier than in 2010.
He highlighted the following elements of the report:
1. -£7.1m revenue underspend, which was mainly due to: · Services achieving some 2015/16 savings early, · Generating new income and · A deliberate strategy, in light of the serious financial challenges the council faces in 2016/17, to manage revenue and capital spending to achieve a sustainable budget.
2. £65.8m efficiencies achieved against a target of £67.4m. · This is the sixth consecutive year the Council has achieved a small underspend and delivered over £60m of savings for Surrey’s residents.
3. £251.7m capital investment, including £62.5m in long term investment assets.
4. £3.9m total revenue carry forward requests for spending on planned service commitments that continue beyond 2015/16.
5. £15.1m net capital adjustment requests, including prioritising £8m schools schemes by bringing them forward; and adding £18m additional funding for highways and environment schemes.
He highlighted that the report contained a list of the requests that needed to be looked at carefully to ensure that services had the capacity meet these extra commitments in 2016/17 and be confident the council overall had sufficient financial headroom in its budget.
He explained that demographic demand pressures continued to grow in 2015/16. However, despite this, all services achieved at least 90% of their savings targets.
Other Cabinet Members were invited to highlight the key points and issues from their portfolios, as set out in the Annex to the report.
In closing the item the Leader of the Council commended the excellent work had been done but said that the significant reduction in funding from government meant that the council still faced a deficit and that officers would be asked to find another £109m of savings which would be tough and this required a lot of work to be done.
RESOLVED:
1. That it be noted that the Council achieved -£7.1m underspend for 2015/16 (Annex 1, paragraph 1 of the submitted report). 2015/16 is the sixth year in succession, the Council has achieved a small underspend or balanced outturn 2. That it be noted that requests to carry forward £3.9m of the underspend for spending on planned service commitments that continue beyond 2015/16, leading to a net underspend of -£3.2m. This is less than 0.2% of the Council’s full year gross expenditure budget of £1,675m (Annex 2 of the submitted report) 3. That it be noted that services achieved £65.8m efficiencies and savings (Annex 1, paragraph 57) against the planned target of £67.4m 4. That it be noted that the Council invested £251.7m through its capital programme in 2015/16 (Annex 1, paragraph 68) 5. That the Council’s balance sheet, year end reserves and balances, debt analysis and treasury management report (Annex 1, Appendix 1, paragraphs App 6 to App 21) be noted. 6. That £3.9m revenue carry forward requests and transfer funding to the Budget ... view the full minutes text for item 72/16 |
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Leadership Risk Register
Additional documents: Decision: That thecontent of the Surrey County Council Leadership risk register (as set out in Annex 1 of the submitted report) be noted and that the control actions put in place by the Statutory Responsibilities Network be endorsed.
Reasons for Decisions
To enable the Cabinet to keep Surrey County Council’s strategic risks under review and to ensure that appropriate action is being taken to mitigate risks to a tolerable level in the most effective way.
[The decisions on this item can be called in by the Council Overview Board] Minutes: The Cabinet Member for Business Services and Resident Experience explained that the Surrey County Council Leadership risk register was presented to Cabinet each quarter and that this was reviewed by officers on a monthly basis. She highlighted three changes since the last review around the EU Referendum, safeguarding and the Public Value Transformation Board.
RESOLVED:
That theCabinet note the content of the Surrey County Council Leadership risk register (as set out in Annex 1 of the submitted report) and that the control actions put in place by the Statutory Responsibilities Network be endorsed.
Reasons for Decisions
To enable the Cabinet to keep Surrey County Council’s strategic risks under review and to ensure that appropriate action is being taken to mitigate risks to a tolerable level in the most effective way.
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Surrey Safeguarding Children Board Annual Report 2014-2015
Additional documents: Decision:
1. That the SSCB Annual Report and be noted and that the Cabinet conscious of the time period of the report.
2. That the appointment of a new independent chair, who is a member of the Council’s Improvement Board be noted and that the Cabinet looks forward to receiving the Annual Report for 2015-2016
Reasons for Decisions
The Cabinet has a responsibility to ensure the safety and wellbeing of children and young people in Surrey.
Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the Surrey Safeguarding Children Board (SSCB) annual report and informed Members that this had been published last year and had been scrutinised by the Social Care Services Board in January 2016. She explained that the report set out to demonstrate how the Board had met its statutory responsibilities.
She said that the Council were determined to improve the services it provides and that a new independent chair had been appointed to the Board. The new chair had worked hard since her appointment to improve partnership working and a business plan was being developed with targeted priorities.
Members were informed that the SSCB had been judged as requiring improvement last year however a lot of work had been done and the target was to move this to a good judgement going forward.
RESOLVED:
1. That Cabinet notes the SSCB Annual Report and is conscious of the time period of the report.
2. The Cabinet notes the appointment of a new independent chair, who is a member of the Council’s Improvement Board and looks forward to receiving the Annual Report for 2015-2016
Reasons for Decisions
The Cabinet has a responsibility to ensure the safety and wellbeing of children and young people in Surrey. |
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Education Performance Outcomes
Additional documents: Decision: 1. That the 2015 Education Outcomes as set out in the submitted report be noted, and in particular that the Surrey School Improvement Strategy – Every School a Good School –had resulted in year on year improvements in outcomes for children and young people at each key stage and in Ofsted outcomes. 2. That improving outcomes of disadvantaged and vulnerable pupils continued to be a key priority for the Local Authority. 3. That the recently published White Paper – Educational Excellence Everywhere – indicated that Local Authorities would cease to have a role in school improvement from August 2017. Reasons for Decisions:
To ensure that Cabinet is fully informed of the latest education outcomes and the success of schools in Surrey and likely implications of changes to school improvement.
[The decisions on this item can be called in by the Education and Skills Board]. Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report by stating how pleased she was to provide an update on the educational outcomes position of Surrey schools for 2015. She said that Surrey schools continued to perform well with 91% of 393 schools being rated as good or outstanding which ranked Surrey as top in the South-East and 26th nationally. She said that this was a result of a good strategy and informed Members that this meant 92% of Surrey children attended a good or outstanding school.
She referred to the government White Paper and informed Members that the Council was looking at this in detail.
In response to this, the Cabinet Associate for Children, Schools and Families Wellbeing said that it was important to note that some schools had chosen to become academies and had maintained very good relationships with the Council and that by supporting each other this had contributed to achieving 91%. She said that it was important to focus on the quality of education and not the structure and that Surrey had some of best state schools in the country.
The Cabinet Member for Wellbeing and Health stated that the report was excellent but it was important to recognise rural schools and said that she had concerns around their sustainability if these were all to become academies and there could be an impact on the cost of school transport if these were to close.
The Leader of the Council closed the debate by saying that it was refreshing to see that the policy implemented four years ago has had an impact. He referred to the good work done by head teachers and governors and the team at the County Council and said that the report was a credit to all those in the education system.
RESOLVED:
1. That the 2015 Education Outcomes as set out in the submitted report be noted, and in particular that the Surrey School Improvement Strategy – Every School a Good School –had resulted in year on year improvements in outcomes for children and young people at each key stage and in Ofsted outcomes. 2. That improving outcomes of disadvantaged and vulnerable pupils continued to be a key priority for the Local Authority. 3. That the recently published White Paper – Educational Excellence Everywhere – indicated that Local Authorities would cease to have a role in school improvement from August 2017. Reasons for Decisions:
To ensure that Cabinet is fully informed of the latest education outcomes and the success of schools in Surrey and likely implications of changes to school improvement. |
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Draft Public Safety Plan 2016-2025
Additional documents: Decision: That the draft Fire and Rescue Authority Public Safety Plan for 2016-2025 be approved to proceed to public and stakeholder consultation.
Reasons for Decisions:
Public consultation led by the Service will benefit residents as it will help them to better understand the choices we have to make to manage the service and give them the opportunity to comment on the plan.
[The decisions on this item can be called in by the Resident Experience Board]. Minutes: The Cabinet Member for Localities and Community Wellbeing introduced the report by stating that the Council was required by government to produce an integrated risk management plan and that this formed part of the Public Safety Plan. He explained that Surrey Fire and Rescue Authority faced pressures in demand and that there were changes to the types of emergencies that they were required to respond to. He said that following approval a consultation would begin to gather feedback on the plan so far.
The Cabinet Associate for Community Safety Services said that it was important to recognise the contribution made by the Resident Experience Board and Member Reference Group along with the Fire Brigade Union and recognised how important these relationships were. She highlighted the equalities and diversity information contained within the report and stated that any further policy changes would be reviewed in light of this.
Members were informed that the consultation would be open for 6 weeks and that details on how to input into this would be made widely available.
RESOLVED:
That the draft Fire and Rescue Authority Public Safety Plan for 2016-2025 be approved to proceed to public and stakeholder consultation.
Reasons for Decisions:
Public consultation led by the Service will benefit residents as it will help them to better understand the choices we have to make to manage the service and give them the opportunity to comment on the plan.
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Proposed changes to the Governance and Objects of the Tulk Bequest
Additional documents: Decision: 1. That an application to the Charity Commission for a new Scheme be drawn up and submitted which amends the Objects so both ‘county maintained secondary schools’ and ‘secondary academies’ can benefit from the funds available in the bequest. 2. That the the Director of Legal, Democratic and Cultural Services prepares amendments to the Scheme of Delegation and to the Constitution to reflect the changes arising from this report and submits them for approval by the Leader. 3. That the application to the Charity Commission for a new Scheme will include a provision to enable the Trustees to allocate the permanent endowment (£15,502) in future. 4. That, following Charity Commission advice, decisions relating to any final amendments to the Scheme be delegated to the Director for Children's Services (or alternative appropriate officer) in consultation with the Cabinet Member for Schools, Skills and Educational Achievement. Reasons for Decisions:
Inclusion of secondary academies in the Scheme would mean that all state funded secondary schools in Surrey were once again in scope, as they were in 2006.
To ensure there are clear and proportionate governance arrangements in place to enable the effective administration of the Fund.
The remaining permanent endowment would most effectively be spent on future projects alongside the accumulated interest, as the value of the permanent endowment is insufficient to fund any significant project along or to generate any significant interest in the medium term.
[The decisions on this item can be called in by the Education and Skills Board]. Minutes: The Cabinet Member for Schools, Skills and Educational Achievement informed the Cabinet that Surrey County Council managed a number of charitable funds and that the Tulk Fund for School Sports Facilities was a registered charity established in 1952.
She explained that object of the charity was to provide playing fields for secondary schools in Surreyand that over time the Fund had grown. She informed Members that any bequests had to be approved by the Cabinet and that the changes to the status of schools had not been taken into consideration so as a result an application for a new fund should be made to the Charity Commission.
RESOLVED:
1. That an application to the Charity Commission for a new Scheme be drawn up and submitted which amends the Objects so both ‘county maintained secondary schools’ and ‘secondary academies’ can benefit from the funds available in the bequest. 2. That the the Director of Legal, Democratic and Cultural Services prepares amendments to the Scheme of Delegation and to the Constitution to reflect the changes arising from this report and submits them for approval by the Leader. 3. That the application to the Charity Commission for a new Scheme will include a provision to enable the Trustees to allocate the permanent endowment (£15,502) in future. 4. That, following Charity Commission advice, decisions relating to any final amendments to the Scheme be delegated to the Director for Children's Services (or alternative appropriate officer) in consultation with the Cabinet Member for Schools, Skills and Educational Achievement. Reasons for Decisions:
Inclusion of secondary academies in the Scheme would mean that all state funded secondary schools in Surrey were once again in scope, as they were in 2006.
To ensure there are clear and proportionate governance arrangements in place to enable the effective administration of the Fund.
The remaining permanent endowment would most effectively be spent on future projects alongside the accumulated interest, as the value of the permanent endowment is insufficient to fund any significant project along or to generate any significant interest in the medium term.
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Highway Winter Maintenance Depot and Salt Barn Replacement Programme
Additional documents: Decision: 1. That the business case for the provision of new/refurbished highway winter maintenance facilities at Beare Green, Lyne Lane (Chertsey) and Merrow be approved.
2. That approval be delegated, to proceed to appoint consultants and contractors to undertake the design and construction of the proposed works, to the Chief Property Officer, in consultation with the Cabinet Member for Business Services, subject to the following pre-conditions: receipt of planning consent and confirmation that agreed contracts do not exceed the total capital investment identified in paragraph 2 of Agenda Item 18.
3. That it be noted that following the completion of works at Beare Green and Lyne Lane, the depot accommodation included in Agenda Item 18 will be surplus to requirements.
Reasons for Decisions
The provision of a new depot in east Surrey and the relocation of an existing depot in west Surrey, both on existing council land, will ensure that the Council’s resilience to effectively respond to snow events is enhanced. The new depot will increase the salt stock stored locally in east Surrey from 4,500 to 7,100 tonnes. The revised network of depots will also be better located to maintain the pre-treatment of highways routes during icy weather within the agreed response times.
The replacement of the life expired barn at Merrow will provide additional salt storage capacity, reduce the stock loss through erosion and minimise potential leachate contamination.
[The decisions on this item can be called in by the Economic Prosperity, Environment and Highways Board] Minutes: The Cabinet Member for Highways, Transport and Flooding introduced the report by saying that the locations of the Highways Winter Maintenance Depots across the county had been looked at and that the aim was to ensure better distribution across Surrey. As a result there was a plan to open two depots and expand another one.
He explained that there were issues with the deterioration of salt due to the condition of the depot buildings and by replacing the current depots this would improve distribution of salt during bad weather. As a result, it would be a better deal for residents, would save money and be more efficient.
The Cabinet Member for Wellbeing and Public Health said that it was good to look at the whole county and that she was particularly pleased to see the Beare Green depot remaining open as part of the solution as it was a depot in the heart of a rural community.
RESOLVED:
1. That the business case for the provision of new/refurbished highway winter maintenance facilities at Beare Green, Lyne Lane (Chertsey) and Merrow be approved.
2. That approval be delegated, to proceed to appoint consultants and contractors to undertake the design and construction of the proposed works, to the Chief Property Officer, in consultation with the Cabinet Member for Business Services, subject to the following pre-conditions: receipt of planning consent and confirmation that agreed contracts do not exceed the total capital investment identified in paragraph 2 of Agenda Item 18.
3. That it be noted that following the completion of works at Beare Green and Lyne Lane, the depot accommodation included in Agenda Item 18 will be surplus to requirements.
Reasons for Decisions
The provision of a new depot in east Surrey and the relocation of an existing depot in west Surrey, both on existing council land, will ensure that the Council’s resilience to effectively respond to snow events is enhanced. The new depot will increase the salt stock stored locally in east Surrey from 4,500 to 7,100 tonnes. The revised network of depots will also be better located to maintain the pre-treatment of highways routes during icy weather within the agreed response times.
The replacement of the life expired barn at Merrow will provide additional salt storage capacity, reduce the stock loss through erosion and minimise potential leachate contamination. |
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Reigate Parish Church Infant School - Basic Need Expansion Project
Additional documents: Decision: That, subject to the agreement of the detailed financial information for the expansion set out in Part 2 of this agenda, the business case for the provision of an additional 2 Forms of Entry (240 places) of junior places in Reigate be approved.
Reasons for Decisions:
The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand.
[The decisions on this item can be called in by the Council Overview Board or the Education and Skills Board] Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report by stating that this was the first of three school expansion reports and that these would create an additional 690 places in total.
She explained that the business case set out a proposal to increase Reigate Parish Church School from a 2 Form of Entry infant (180 places) to a 2 Form of Entry primary (420 places), thereby creating 240 additional places in Reigate, to support delivery against the basic need requirements in the Reigate area from September 2017.
She informed Members that the school had received an outstanding Ofsted rating in 2013 and that the Cabinet had approved the provision of a Multi Use Games Area (MUGA) in September 2015 which had been much needed. She stated that the financial information was set out in Part 2 of the agenda under item 19.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion set out in Part 2 of this agenda, the business case for the provision of an additional 2 Forms of Entry (240 places) of junior places in Reigate be approved.
Reasons for Decisions:
The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand.
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St John the Baptist Catholic School, Woking - Basic Need Expansion Project - Phase 2
Additional documents: Decision: That subject to the agreement of the detailed financial information for the expansion set out in agenda item 20 in Part 2 of this agenda, the business case for phase 2 of the expansion for the provision of an additional 240 places in Woking be approved.
Reasons for Decisions:
The Local Authority has a statutory duty to ensure there are sufficient school places in the County and Woking is an area where school demand has increased significantly. St John the Baptist is an Ofsted rated ‘outstanding’ secondary school and has been oversubscribed even at existing levels of demand for many years. Expansions at St Dunstan’s and the Marist Catholic Primary School (who are both direct feeders to St John the Baptist) increase this demand, which needs to be met with relevant increases in Secondary provision. The Cabinet approved phase 1 of the expansion works at the School on 25 February 2014 to provide 60 places, this approval included programme agreement for phase 2 to provide a further 240 places. Cabinet can now be provided with details of the phase 2 elements to complete the agreed programme.
[The decisions on this item can be called in by the Council Overview Board or the Education and Skills Board]
Minutes: The Cabinet were informed that the report set out the business case for phase 2 of the expansion of St John the Baptist Catholic Secondary School by 240 places.
The Cabinet Member for Schools, Skills and Educational Achievement explained that Phase 1 had delivered 60 places and combined with Phase 2, would expand the school from 6 Forms of Entry (900 places) to 8 Forms of Entry (1200 places) from 2018 which would meet the basic need requirements in the Woking area.
She said that expansions in feeder schools had taken place and that the Cabinet had approved Phase 1 of the expansion in February 2014. She also said that the school was rated outstanding by Ofsted. She stated that the financial information was set out in Part 2 of the agenda under item 20.
The Deputy Leader said that he was pleased to see the report and that this was an excellent school that would be increasing in size by a third.
RESOLVED:
That subject to the agreement of the detailed financial information for the expansion set out in agenda item 20 in Part 2 of this agenda, the business case for phase 2 of the expansion for the provision of an additional 240 places in Woking be approved.
Reasons for Decisions:
The Local Authority has a statutory duty to ensure there are sufficient school places in the County and Woking is an area where school demand has increased significantly. St John the Baptist is an Ofsted rated ‘outstanding’ secondary school and has been oversubscribed even at existing levels of demand for many years. Expansions at St Dunstan’s and the Marist Catholic Primary School (who are both direct feeders to St John the Baptist) increase this demand, which needs to be met with relevant increases in Secondary provision. The Cabinet approved phase 1 of the expansion works at the School on 25 February 2014 to provide 60 places, this approval included programme agreement for phase 2 to provide a further 240 places. Cabinet can now be provided with details of the phase 2 elements to complete the agreed programme.
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Saxon Primary School, Shepperton - Schools Basic Need Expansion Project
Additional documents: Decision: That, subject to the agreement of the detailed financial information for the expansion set out in agenda item 21 in Part 2 of this agenda, the business case for the provision of an additional one form of entry (210 places) primary places in Shepperton be approved.
Reasons for Decisions
The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand.
[The decisions on this item can be called in by the Council Overview Board or the Education and Skills Board]
Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report by stating that the Cabinet were asked to approve the business case for the expansion of Saxon Primary School from a one Form of Entry primary (210 places) to a two Form of Entry primary (420 places) creating 210 additional places.
She explained that the school had been judged good by Ofsted and that the Executive Head of the School was the chair of the Primary Phase Council. She said that birth rates had increased by 30% from 2002 to 2012 and that this expansion would help meet the basic need requirements in the Shepperton area from September 2016.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion set out in agenda item 21 in Part 2 of this agenda, the business case for the provision of an additional one form of entry (210 places) primary places in Shepperton be approved.
Reasons for Decisions
The proposal supports the Authority’s statutory obligation to provide sufficient school places, relative to demand.
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Leader / Deputy Leader / Cabinet Member Decisions Taken Since the Last Cabinet Meeting
Additional documents: Decision: That the delegated decisions taken by Cabinet Members since the last meeting, as set out in Annex 1 of the submitted report, be noted.
Reasons for Decisions:
To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.
Minutes: That the delegated decisions taken by Cabinet Members since the last meeting, as set out in Annex 1 of the submitted report, be noted.
Reasons for Decisions:
To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.
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EXCLUSION OF THE PUBLIC
Additional documents: Minutes: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
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Highway Winter Maintenance Depot and Salt Barn Replacement Programme
Decision: 1. That the business case for the provision of new/refurbished highway winter maintenance facilities at Beare Green, Lyne Lane (Chertsey) and Merrow be approved.
2. That approval be delegated, to proceed to appoint consultants and contractors to undertake the design and construction of the proposed works, to the Chief Property Officer, in consultation with the Cabinet Member for Business Services, subject to the following pre-conditions: receipt of planning consent and confirmation that agreed contracts do not exceed the total capital investment identified in paragraph 2 of Agenda Item 18.
3. That it be noted that following the completion of works at Beare Green and Lyne Lane, the depot accommodation included in Agenda Item 18 will be surplus to requirements.
Reasons for Decisions
The provision of a new depot in east Surrey and the relocation of an existing depot in west Surrey, both on existing council land, will ensure that the Council’s resilience to effectively respond to snow events is enhanced. The new depot will increase the salt stock stored locally in east Surrey from 4,500 to 7,100 tonnes. The revised network of depots will also be better located to maintain the pre-treatment of highways routes during icy weather within the agreed response times.
The replacement of the life expired barn at Merrow will provide additional salt storage capacity, reduce the stock loss through erosion and minimise potential leachate contamination.
[The decisions on this item can be called in by the Economic Prosperity, Environment and Highways Board]
Minutes: This Part 2 report contains information the financial and value for money information relating to item 12.
RESOLVED:
1. That the business case for the provision of new/refurbished highway winter maintenance facilities at Beare Green, Lyne Lane (Chertsey) and Merrow be approved.
2. That approval be delegated, to proceed to appoint consultants and contractors to undertake the design and construction of the proposed works, to the Chief Property Officer, in consultation with the Cabinet Member for Business Services, subject to the following pre-conditions: receipt of planning consent and confirmation that agreed contracts do not exceed the total capital investment identified in paragraph 2 of Agenda Item 18.
3. That it be noted that following the completion of works at Beare Green and Lyne Lane, the depot accommodation included in Agenda Item 18 will be surplus to requirements.
Reasons for Decisions
The provision of a new depot in east Surrey and the relocation of an existing depot in west Surrey, both on existing council land, will ensure that the Council’s resilience to effectively respond to snow events is enhanced. The new depot will increase the salt stock stored locally in east Surrey from 4,500 to 7,100 tonnes. The revised network of depots will also be better located to maintain the pre-treatment of highways routes during icy weather within the agreed response times.
The replacement of the life expired barn at Merrow will provide additional salt storage capacity, reduce the stock loss through erosion and minimise potential leachate contamination. |
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Reigate Parish Church Infant School - Basic Need Expansion Project Decision: 1. That the business case for phase 2 of the proposal to expand Reigate Parish Church Infant School from a 2 Form of Entry (180 places) infant school to a 2 Form of Entry (420 places) primary school, creating an additional 240 places at a total cost as set out in the submitted report, be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council be approved. Reasons for Decisions
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Reigate area.
[The decisions on this item can be called in by the Council Overview Board or the Education and Skills Board]
Minutes:
This Part 2 report contains information the financial and value for money information relating to item 13.
RESOLVED:
1. That the business case for phase 2 of the proposal to expand Reigate Parish Church Infant School from a 2 Form of Entry (180 places) infant school to a 2 Form of Entry (420 places) primary school, creating an additional 240 places at a total cost as set out in the submitted report, be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council be approved. Reasons for Decisions
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Reigate area.
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St John The Baptist Catholic Comprehensive School, Woking - Basic Need Expansion Project - Phase 2
Decision: 1. That the business case for the phase 2 of the project to expand St John the Baptist Catholic School by 240 places, at a total cost as set out in the submitted report be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council be approved Reasons for Decisions:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
[The decisions on this item can be called in by the Council Overview Board or the Education and Skills Board]
Minutes: This Part 2 report contains information the financial and value for money information relating to item 14.
RESOLVED:
1. That the business case for the phase 2 of the project to expand St John the Baptist Catholic School by 240 places, at a total cost as set out in the submitted report be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council be approved Reasons for Decisions:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
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Saxon Primary School, Shepperton - Schools Basic Need Expansion Project Decision: 1. That the business case for the project to expand Saxon Primary School by 210 places, at a total cost as set out in the submitted report be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council be approved. Reasons for Decisions
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Shepperton area.
[The decisions on this item can be called in by the Council Overview Board or the Education and Skills Board]
Minutes: This Part 2 report contains information the financial and value for money information relating to item 15.
RESOLVED:
1. That the business case for the project to expand Saxon Primary School by 210 places, at a total cost as set out in the submitted report be approved. 2. That the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools, Skills and Educational Achievement, the Cabinet Member for Business Services and Resident Experience and the Leader of the Council be approved. Reasons for Decisions
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Shepperton area. |
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Property Transactions - acquisition
Decision: 1. Surrey County Council provides equity investment and a long-term loan to its wholly owned property company, Halsey Garton Property Group as outlined in paragraphs 11 to 13 of the submitted report. 2. That Legal Services be authorised to agree appropriate contractual arrangements for the provision of financing on behalf of the Council, with funds to be released upon the completion of appropriate due-diligence in relation to the property acquisition. 3. That HGP be authorised to acquire the freehold interest in the property detailed in the submitted report for a purchase cost, including associated costs of purchase, also detailed in the submitted report. Reasons for Decisions
The provision of financing to the Council’s property company to facilitate the proposed investment acquisition is in accordance with the Council’s Investment Strategy and provides an asset that will contribute to the creation of a diversified portfolio over time to spread risk.
The investment will deliver an ongoing income to the Council, enhancing financial resilience in the longer term.
[The decisions on this item can be called in by the Council Overview Board] Minutes: The Investment Strategy agreed by Cabinet in July 2013 was developed in response to the requirement for the Council to maintain its financial resilience in the longer term. The Cabinet Member for Business Services and Resident Experience highlighted the key points of the proposal and commended the recommendations to Cabinet.
RESOLVED: 1. Surrey County Council provides equity investment and a long-term loan to its wholly owned property company, Halsey Garton Property Group as outlined in paragraphs 11 to 13 of the submitted report. 2. That Legal Services be authorised to agree appropriate contractual arrangements for the provision of financing on behalf of the Council, with funds to be released upon the completion of appropriate due-diligence in relation to the property acquisition. 3. That HGP be authorised to acquire the freehold interest in the property detailed in the submitted report for a purchase cost, including associated costs of purchase, also detailed in the submitted report. Reasons for Decisions
The provision of financing to the Council’s property company to facilitate the proposed investment acquisition is in accordance with the Council’s Investment Strategy and provides an asset that will contribute to the creation of a diversified portfolio over time to spread risk.
The investment will deliver an ongoing income to the Council, enhancing financial resilience in the longer term.
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PUBLICITY FOR PART 2 ITEMS
Additional documents: Minutes: It was agreed that non-exempt information relating to items 18, 19, 20 and 21 of the meeting may be made available to the press and public, where appropriate. |