Agenda and decisions
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Contact: Vicky Hibbert or Huma Younis Email: huma.younis@surreycc.gov.uk
Media
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Apologies for Absence
Additional documents: Decision: There were no apologies. |
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Minutes of Previous Meeting: 26 January 2021
To agree the minutes of the last meeting as a correct record of the meeting. Additional documents: Decision: The Minutes of the Cabinet meeting held on 26 January 2021 were approved as a correct record of the meeting.
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Declarations of Interest
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Decision: There were none. |
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Procedural Matters
Additional documents: |
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The deadline for Member’s questions is 12pm four working days before the meeting (17 February 2021).
Additional documents: Decision: There were three member questions. The questions and responses were published as a supplement to the agenda.
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Public Questions
The deadline for public questions is seven days before the meeting (16 February 2021).
Additional documents: Decision: There were no public questions.
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Petitions
The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Decision: There were none. |
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Representations received on reports to be considered in private
To consider any representations received in relation why part of the meeting relating to a report circulated in Part 2 of the agenda should be open to the public. Additional documents: Decision: There were none |
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Cabinet to consider the following:
A. Customer Experience Task Group Report (Resources and Performance Select Committee) Additional documents: Decision: RESOLVED:
That the customer experience task group report be noted and recommendations agreed.
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To note any delegated decisions taken by the Leader, Deputy Leader, Cabinet Members and Strategic Investment Board since the last meeting of the Cabinet. Additional documents: Decision: RESOLVED:
That the delegated decisions taken since the last meeting of the Cabinet be noted.
Reason for decision:
To inform the Cabinet of decisions taken by Cabinet Members, Strategic Investment Board and the Committee in Common subcommittee under delegated authority.
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Covid- 19 Delegated and Urgent Decisions Taken
To ensure transparency of decisions taken in response to COVID-19, Cabinet are asked to note the attached decisions taken since the last meeting. Additional documents: Decision: RESOLVED:
That the two decisions taken by officers since the last meeting be noted.
Reason for decision:
To inform the Cabinet of decisions taken by officers under delegated authority.
[This decision is subject to call-in by the relevant Select Committee Chairman dependent on the recommendation.]
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Covid-19: Surrey County Council Update
As we move into the second month of the national lockdown, the purpose of this report is to set out the latest Public Health information about Covid-19 and update Cabinet on the strategic and sensitive issues arising from the extensive response and recovery work going on across Surrey.
[Where necessary a waiver for call-in will be sought from the relevant Select Committee Chairman] Additional documents: Decision: RESOLVED:
Reason for Decision:
The county and council continue to face unprecedented challenges due to the Covid-19 crisis. We are simultaneously managing response activity and work with our partners to enable recovery within the county, looking ahead to a return to day-to-day life for communities following the end of national lockdown.
The recommendations set out in this report ensure Cabinet are appraised of the most recent work going on across the council to protect, sustain and support residents and communities and the economy of Surrey.
[Where necessary a waiver for call-in will be sought from the relevant Select Committee Chairman] |
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This report asks the Cabinet to endorse a new Action Plan to embed equality, diversity and inclusion (EDI) into everything we do at the council. It sets out a new vision for EDI and takes a radical approach that will change the systems, processes and behaviours affecting the experiences of all Surrey residents and staff who work for the council.
[The decisions on this item can be called in by the Resources and Performance Select Committee] Additional documents: Decision: RESOLVED:
Reason for Decision:
The EDI Action Plan is key to delivering the equality objectives in the Organisation Strategy 2021-26 and plays a pivotal role in supporting the council’s wider aim to tackle inequality to ensure no-one is left behind. Moving to a fairer, more compassionate and inclusive culture will inform how we develop policy, take decisions and serve residents so everyone who lives, works and studies in Surrey is supported to thrive.
The updated EDI Policy Statement will provide a clear, definitive commitment to staff and communities against which the council’s actions can be held to account in its effort to become a fairer and more inclusive organisation. It responds to feedback from staff that they want EDI to be integral to how we work and for Members and senior officers to show greater leadership on this agenda. It also recognises how EDI needs to underpin all we do to tackle inequalities facing residents.
[The decisions on this item can be called in by the Resources and Performance Select Committee] |
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Cabinet Member Strategic Priority Area Update: Tackling Health Inequalities
To receive an update from the Cabinet Member for Adult Social Care, Public Health and Domestic Abuse, Sinead Mooney on activity being undertaken to progress the ‘Tackling Health Inequalities’ priority area of the refreshed Organisation Strategy.
Additional documents: Decision: RESOLVED:
That the Cabinet Member update be noted.
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Improving Mental Health Outcomes, Experiences And Services In Surrey
This report sets out the pressures and challenges being faced by the mental health system in Surrey, the issues and concerns arising and the multi-agency approach and activity underway aimed at addressing them, to ensure improved mental health outcomes, experiences and services for Surrey residents.
[The decisions on this item can be called in by the Adults and Health Select Committee]
Additional documents: Decision: RESOLVED:
Reason for Decision:
Tackling health inequality is one of the Council’s four strategic priorities. Poor mental health is a key factor in a range of conditions and personal situations, such as substance abuse, unemployment, poor physical health, that create and/or worsen health inequality. The mental health system in Surrey is under great stress and struggling to manage the demands made upon it. This report and its recommendations, the work to date and the work proposed are intended to support the mental health system deal with the immediate demands and pressures as well as building an effective and sustainable improvement programme. [The decisions on this item can be called in by the Adults and Health Select Committee] |
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Woodhatch Masterplan
This report seeks approval for capital programme funding for the appointment of consultants and a preferred contractor for preconstruction services to complete the Woodhatch masterplan feasibility study and develop the scheme up to submission of planning for the following identified service needs and development of the site infrastructure, external works, ecology and sustainability.
[The decisions on this item can be called in by the Resources and Performance Select Committee]
N.B There is a Part 2 annex at Item 22.
Additional documents: Decision: RESOLVED:
Reason for Decision:
By approving this recommendation Surrey County Council will: · Make an essential contribution towards the Council’s strategic objective to expand affordable Extra Care Housing provision by 2030. · Support the 2020-2025 Reigate and Banstead Housing Delivery Strategy to secure the delivery of homes that can be afforded by local people and which provide a wider choice of tenure, type and size of housing.
[The decisions on this item can be called in by the Resources and Performance Select Committee] |
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Extra Care Housing - Capital Delivery
This report focuses on future sites which will provide the opportunity to deliver a further 415 units of affordable Extra Care Housing across several locations in Surrey. It seeks in-principle approval to prioritise these sites for the development Extra Care Housing and to take forward the necessary feasibility work allowing these sites, subject to final cabinet approval, to progress to construction and delivery stage as swiftly as possible.
[The decisions on this item can be called in by the Resources and Performance Select Committee]
N.B There is a Part 2 annex at Item 23.
Additional documents: Decision: RESOLVED:
Reason for Decision:
In addition to the eight sites identified, the development of Extra Care Housing set out in this paper along with the five previously approved sites will realise the Council’s strategic objective to expand affordable Extra Care Housing provision by 2030. Capital funding of £3m is requested to undertake all preliminary design and associated surveys and investigations to demonstrate the viability of the new growth Extra Care Housing sites, seek pre-Application planning advice and undertake detailed cost planning, procure contractors and secure planning approval. Contractors will be engaged in early works to design out risk and ensure buildability and deliverability and once appointed to complete the detailed designs. Following feasibility work further cabinet approval will be sought for the delivery of these sites and capital investment needed as set out the business cases for each site. [The decisions on this item can be called in by the Resources andPerformance Select Committee]
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Delivery Of Care Leaver Accommodation And Children's Homes
This report seeks Cabinet approval to progress the delivery of a new children’s home as well as supporting a programme for the delivery of new care leaver accommodation. Both support the delivery of Care Leaver Accommodation and Children’s Home strategy for children growing up in the care of the council. [The decisions on this item can be called in by the Resources and Performance Select Committee]
N.B There is a Part 2 annex at Item 24.
Additional documents: Decision: RESOLVED:
Reason for Decision:
[The decisions on this item can be called in by the Resources and Performance Select Committee] |
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School Organisation Plan
The Cabinet is asked to consider the Surrey School Organisation Plan covering the academic years from September 2020-2030 for publication.
[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee] Additional documents: Decision: RESOLVED:
That Cabinet make the following recommendations to the Council on 16 March 2021.
Reason for Decision:
The School Organisation Plan is a key document used by schools and education stakeholders in considering medium and long term plans. It is necessary to review the plan to ensure that the best and most up to date information is published for use in this process to encourage collaborative and collegiate planning. [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]
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Special Educational Needs And Disabilities (Send) Transformation Programme Update
The SEND Transformation Programme was established as a means to achieve the strategic aims outlined in Surrey’s SEND Partnership Strategy 2019-2022. This report outlines what the SEND Transformation Programme has achieved so far and the proposed focus for 2021 to embed and accelerate change.
[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]
Additional documents: Decision: RESOLVED:
Reason for Decision:
The Council has invested significant resources into the SEND Transformation programme, and it is important that the return on this investment makes a demonstrable difference and is targeted for maximum benefit. The programme has made great progress already in introducing the foundations of early help and targeted support for children in mainstream settings and committed a further £79m capital investment to increase specialist provision in Surrey. Despite the continued challenges of the pandemic and new lockdown arrangements, work continues to ensure that the vital projects and pathways introduced by the programme are delivering the benefits anticipated, including additional places for children with SEND closer to home and early support without the requirement for a statutory Education, Health and Care plan. In December 2020, following a meeting to monitor work to improve the attendance of children with SEND, the Department for Education and NHS England concluded that the Council and its partners have demonstrated clear and sustained progress on SEND and that six monthly monitoring of the action plan is no longer required. [The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee] |
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Surrey Infrastructure Prioritisation
Surrey County Council is working with partners in the development of a Surrey Infrastructure Plan, which builds on the Surrey Infrastructure Study. This report sets out the next step in the development of that Plan – the prioritisation framework that will be used to provide an evidence-based approach to identifying the county’s infrastructure priorities.
[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee] Additional documents: Decision: RESOLVED:
1. That the Surrey Infrastructure Prioritisation Framework be approved.
2. That further engagement with key stakeholders, including the Districts and Boroughs to review the assessed schemes to develop a prioritised list of projects be approved.
3. It be agreed that individual schemes are submitted to cabinet seeking approval for implementation when the Outline Business Case has been developed and funding identified as necessary.
Reason for Decision:
The recommendations will enable the development and delivery of an Infrastructure Plan that includes schemes that meet a wide range of outcomes as well as demonstrate deliverability and affordability. The long list of schemes that have already been identified following discussions with officers from Surrey’s district and borough councils since late 2019 will be assessed using the Prioritisation Framework and will lead to the creation of a prioritised shortlist of schemes. Further feasibility work undertaken can then be undertaken to produce an Outline Business Case (OBC) for each scheme. Subject to a positive OBC and the identification of funding schemes will then be reported back on an individual basis to Cabinet seeking approval to implement as necessary. The process is intended to remain ongoing with new schemes added to the long list as they are identified, and a continuous programme of schemes developed taking them from concept through to delivery. [The decisions on this item can be called in by the Communities, Environment and Highways Select Committee] |
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Strategic Investment Board Annual Report - Financial Year 2019/20
To present to Cabinet the Annual Report of the Strategic Investment Board.
[The decisions on this item can be called in by the Resources and Performance Select Committee]
N.B There is a Part 2 annex at Item 25. Additional documents: Decision: RESOLVED:
That Cabinet make the following recommendations to the Council on 16 March 2021.
1. That Cabinet recommends that Council endorse the Annual Report of the Strategic Investment Board. Reason for Decision:
To inform the Council about the activities of the Strategic Investment Board. The Strategic Investment Board has been established in accordance with best practice governance to ensure effective oversight and alignment with the strategic objectives and values of the Council. [The decisions on this item can be called in by the Resources and Performance Select Committee]
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Reprovision of Bookham Youth Centre and Associated Residential Development
This paper sets out the Council’s proposal for a replacement of the Youth and Community Centre within Great Bookham in Mole Valley and to provide housing on the existing site. [The decisions on this item can be called in by the Resources and Performance Select Committee]
Additional documents: Decision: RESOLVED:
· Feasibility fees up to detailed planning applications for both developments, and · The remaining activities relating to delivery/development of the replacement Bookham Youth and Community Centre.
Reason for Decision:
[The decisions on this item can be called in by the Resources and Performance Select Committee]
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2020/21 MONTH 9 (DECEMBER) FINANCIAL REPORT
This report provides details of the County Council’s 2020/21 financial position as at Month 9 (M9) 31 December 2020 for revenue and capital budgets and the projected outlook for the financial year. [The decisions on this item can be called in by the Resources and Performance Select Committee]
Additional documents: Decision: RESOLVED:
Reason for Decision:
This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions. [The decisions on this item can be called in by the Resources and Performance Select Committee] |
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EXCLUSION OF THE PUBLIC
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Additional documents: |
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Woodhatch Masterplan
This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).
[The decisions on this item can be called in by the Resources and Performance Select Committee]
Additional documents: Decision: RESOLVED:
See Minute 41/21
Reason for Decision:
See Minute 41/21
[The decisions on this item can be called in by the Resources and Performance Select Committee]
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Extra Care Housing - Capital Delivery
This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).
[The decisions on this item can be called in by the Resources and Performance Select Committee]
Additional documents: Decision: RESOLVED:
1. That approval for the sites listed in Annex 1 to be used for Extra Care Housing accommodation is given in principle. Business cases will be presented to Cabinet to confirm final approval for the development of these sites for Extra Care Housing.
2. That approval is given in principle to the programme on the basis that approval is subject to satisfying all surveys, site investigations, planning, environmental and legal reports.
Reason for Decision:
The proposal delivers and supports the Adult Social Care’s (ASC) Accommodation with Care and Support Strategy to deliver accommodation with care and support by 2030 that will enable people to access the right health and social care at the right time in the right place, with appropriate housing for residents that helps them to remain independent, achieve their potential and ensures nobody is left behind. The design and nature of extra care settings means that in the vast majority of cases people should be able to live there throughout their elderly life and will not need to go into residential and nursing care homes when their care needs increase.
[The decisions on this item can be called in by the Resources and Performance Select Committee]
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Delivery Of Care Leaver Accommodation And Children's Homes
This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).
[The decisions on this item can be called in by the Resources and Performance Select Committee]
Additional documents: Decision: RESOLVED:
See Minute 43/21
Reason for Decision:
See Minute 43/21
[The decisions on this item can be called in by the Resources and Performance Select Committee]
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Strategic Investment Board Annual Report - Financial Year 2019/20
This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).
[The decisions on this item can be called in by the Resources and Performance Select Committee] Additional documents: Decision: RESOLVED:
See Minute 47/21
Reason for Decision:
See Minute 47/21
[The decisions on this item can be called in by the Resources and Performance Select Committee]
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Acquisition of Aperdele Road Site for Educational Purposes
This Part 2 annex contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).
[The decisions on this item can be called in by the Resources and Performance Select Committee]
Additional documents: Decision: RESOLVED:
That both Option 1 and 2 be approved to enable Land & Property flexibility to acquire the Aperdele Rd (former Leatherhead Trinity Children’s Centre) site on either a Freehold or Leasehold basis, and capital funding to reorganise the buildings to support the provision of 60 SEND places.
OPTION 1 Freehold Acquisition of the Site 1. Cabinet delegate approval to the Leader of the Council in consultation with the Cabinet Member for All Age Learning, the Executive Director of Resources and the Director of Land & Property of up to [E-4-21] capital funding for the acquisition of the Aperdele Road site in Leatherhead. This includes all acquisition, fees, and reorganisation costs of [E-4-21] to support the provision of 60 SEND places.
OPTION 2- Lease of Aperdele Rd Site 2. Cabinet delegate approval to the Leader of the Council in consultation with the Cabinet Member for All Age Learning, the Executive Director of Resources and the Director of Land & Property to enter into a 10-year lease at a maximum of [E-4-21] of the Aperdele Road site in Leatherhead, with the possibility to acquire the freehold during the lease term subject to the maximum capital figure in recommendation 1. In addition, delegates approval to agree capital funding of [E-4-21] of reorganisation costs to support the provision of 60 SEND places.
Reason for Decision: SCC spends up to £70m/pa for SEND places in the non-maintained independent sector. A strategy has been established to reduce the number of pupils in these placements by increasing the number of placements within SCC’s control. This will reduce the revenue spend on non-maintained independent sector SEND places. A target has been set to reduce this number by 200 places in September 2021. Acquiring the Aperdele Rd site (former Leatherhead Trinity Children’s Centre) will enable the creation of 60 SEND places for September 2021.
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PUBLICITY FOR PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public. Additional documents: |