Agenda and minutes
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CHAIRMAN
1. To elect a Chairman for the Council Year 2013/14.
2. The Chairman to make the statutory declaration of acceptance of office. Additional documents: Minutes: Upon the motion of Mr David Hodge, seconded by Mr Nick Harrison, it was unanimously:
RESOLVED:
That Mr David Munro be elected Chairman of the Council for the council year 2013/14.
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Declaration of Acceptance of Office
Additional documents: Minutes: Mr Munro made the statutory declaration of office and took the Chair. The newly elected Chairman expressed his thanks to the Members of the council for electing him as Chairman. |
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To confirm the minutes of the meeting of the Council held on 19 March 2013.
(Note: the Minutes, including the appendices, will be laid on the table half an hour before the start of the meeting).
Additional documents: Minutes: The minutes of the meeting of the County Council held on 19 March 2013 were submitted, confirmed and signed. |
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ELECTION OF COUNTY COUNCILLORS
The Chief Executive, as County Returning Officer, formally to report the return of County Councillors at the Elections held on 2 May 2013 for each of the 81 County Electoral Divisions in the County.
[Note: A list giving names and addresses of the County Councillors and the County Electoral Divisions for which they are elected is attached to this Agenda]. Additional documents: Minutes: The Chief Executive, as County Returning Officer, formally reported the return of the County Councillors at the Elections held on 2 May 2013 for each of the 81 Divisions in the County. |
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APOLOGIES FOR ABSENCE
The Chairman to report apologies for absence. Additional documents: Minutes: Apologies for absence were received from Mrs Bowes, Mrs Bramhall, Mrs Lay, Mr Skellett and Mr Sydney. |
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CHAIRMAN'S ANNOUNCEMENTS
The Chairman to report. Additional documents: Minutes: The Chairman made the following announcements:
· That the first award of the new Council had already been received – an award for the ‘Best Council to do Business with’ had been presented to the Leader and Deputy Leader at 10 Downing Street, by Lord Young, the Prime Minister's Advisor for Enterprise and Eric Pickles, the Secretary of State for Communities and Local Government.
· Coronation Service – this service, to celebrate Her Majesty the Queen’s 60th anniversary of ascension to the throne, would be held at Guildford Cathedral on Sunday 9 June. All Members were invited to attend.
· The Surrey County Show would be taking place on Monday 27 May and Members were invited to apply for complimentary tickets.
· As part of the ongoing Member Induction, a marketplace, covering a range of services and projects would be taking place in the Grand Hall, this afternoon. Members were encouraged to drop in. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
NOTES:
· Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests. · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner). · If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days. · If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item.
Additional documents: Minutes: There were none.
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VICE-CHAIRMAN
1. To elect a Vice-Chairman for the Council Year 2013/14.
2. The Vice-Chairman to make the statutory declaration of acceptance of office. Additional documents: Minutes: Upon the motion of Mr Peter Martin, seconded by Mrs Fiona White, it was unanimously:
RESOLVED:
That Mrs Sally Marks be appointed Vice-Chairman of the Council for the council year 2013/14.
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Declaration of Acceptance of Office
Additional documents: Minutes: Mrs Marks was invested by Mr Munro with the Vice-Chairman’s badge. She made the statutory declaration of office and expressed thanks to the Members of the Council for electing her as Vice-Chairman. |
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MOTION OF THANKS TO RETIRING CHAIRMAN
The newly elected Chairman to move a formal motion of thanks to Mrs Lavinia Sealy, the retiring Chairman of the Council. Additional documents: Minutes: Upon the motion of the newly elected Chairman, seconded by Mrs Hazel Watson, followed by speeches from the Leaders of the Conservative and Residents’ Association and Independent Groups and Mrs Hicks in support of the motion, it was:
RESOLVED:
That the Chairman and Members of the Surrey County Council, record our warm appreciation of the distinguished services given to the County and its inhabitants by Mrs Lavinia Sealy during her tenure of office as Chairman of the Council from 11 May 2011 to 21 May 2013.
The Chairman presented Mrs Sealy with an inscribed copy of the motion together with an ex-Chairman’s badge. Mrs Sealy made a farewell speech.
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ELECTION OF LEADER OF THE COUNCIL
To elect a Leader of the Council for a four year term, expiring on the day of the post election annual meeting which follows his / her election as Leader. Additional documents: Minutes: Upon the motion of Mr Peter Martin, seconded by Mrs Dorothy Ross-Tomlin, it was:
RESOLVED:
That Mr David Hodge be elected Leader of the Council for a four year term, expiring on the day of the post election annual meeting in 2017.
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LEADER'S STATEMENT
The Leader to make a statement, including reporting on the appointment of the Deputy Leader and Members of the Cabinet.
There will be an opportunity for Members to ask questions.
Additional documents: Minutes: The Leader made a detailed statement (Appendix A), including the announcement of the re-appointment of Mr Peter Martin as his Deputy Leader and that he would be bringing back all Members of his previous Cabinet, although some would be responsible for different roles. He also said that he was appointing 4 Cabinet Associates to support the Cabinet Members in their duties. Details of all these appointments were tabled at the meeting (Appendix B).
Members were invited to make comments and ask questions. They made the following points:
· Concern about the financial challenges facing the Council and whether the council tax may need to be increased significantly. · Highways – Project Horizon was a step in the right direction but would not solve all the highways issues. · Lack of school places continued to be an issue. · Community Libraries were unpopular. · Consider freezing council tax and using some of the funds from the Reserves and Balances to do this. · Impressed by the Leader’s commitment to seek a clean and litter free county. However, as the A3 / M3 were the responsibility of the Highways Agency, there was a need to engage with them to address this issue. · Welcome involvement of local committees in relation to their local schools. · The introduction of Superfast Broadband had been welcomed by rural electors and it was hoped that on completion of the programme, the County Council would have the best service in the country. · Project Horizon was an exciting initiative – further details would be announced over the next few weeks. · Recognition of the County’s large investment in schools but would Central Government also be contributing additional funds.
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Amendments to Constitution
To agree the terms of reference and remits for select committees (Article 7). Additional documents: Minutes: A supplementary agenda was circulated to Members on 15 May 2013, with an amended version of the annexe to this item, setting out the remits for the select committees for 2013/14.
Members made the following points:
· Concern about the merging of Children & Families and the Education Select Committees. A request was made to review this decision and possibly consider expanding the membership of this committee. · Clarification of the role of the Council Overview and Scrutiny Committee. · That the opposition groups had no input and had not been involved in these proposals. · Noted that the Terms of Reference for the Council Overview and Scrutiny Committee included the role to hold the Leader / Deputy Leader to account.
RESOLVED:
(1) That the merger of the existing Children & Families and Education Select Committees to form a new Children and Education Select Committee be approved.
(2) That the revised Article 7 of the Constitution, as set out in Annexe 1, be approved. |
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ANNUAL REVIEW OF POLITICAL PROPORTIONALITY 2013/14
To agree the scheme of proportionality for 2013/14. Additional documents: Minutes: RESOLVED (with no Member voting against):
That the Committee sizes and scheme of proportionality for 2013/14 as set out in the scheme, attached at Annex 1 of the submitted report, be adopted.
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APPOINTMENT OF COMMITTEES
To appoint Members of the various Committees of the Council for the Council year 2013/14 subject to any changes of membership to be reported to the meeting by Group Leaders.
(Note: Proposals will be laid on the table at the meeting.)
Recommendations:
(1) To appoint Members to serve on the Committees of the Council for the Council year 2013/14 in accordance with the wishes of political groups.
(2) To authorise the Chief Executive to make changes to the membership of any of the Council’s Committees as necessary during the Council year in accordance with the wishes of political groups.
(3) To appoint the County Councillors for each district/borough area to serve on the appropriate Local Committee for the Council year 2013/14, and to authorise the Chief Executive to appoint an equal number of district/borough councillors to the Local Committees following nominations by the district and borough councils, which they should be requested to make politically proportional to their Membership.
Additional documents: Minutes: The proposals for the appointment of committees were tabled at the meeting and are attached as Appendix C.
RESOLVED:
(1) That the Members, as set out in Appendix C, be appointed to serve on the Committees of the Council for the Council year 2013/14 in accordance with the wishes of political groups.
(2) That the Chief Executive be authorised to make changes to the membership of any of the Council’s Committees as necessary during the Council year in accordance with the wishes of political groups.
(3) That the County Councillors for each district/borough area be appointed to serve on the appropriate Local Committee for the Council year 2013/14, and the Chief Executive be authorised to appoint an equal number of district/borough councillors to the Local Committees following nominations by the district and borough councils, which they should be requested to make politically proportional to their Membership.
(4) That the Chief Executive be authorised to appoint the co-opted Members of the Surrey Pension Fund Board, following nominations from each stakeholder group.
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ELECTION OF COMMITTEE CHAIRMEN AND VICE-CHAIRMEN 2013/14
To elect Chairmen and Vice-Chairmen of Committees for the Council year 2013/14.
(Note: Proposals will be laid on the table at the meeting.)
Recommendation:
To elect Chairmen and Vice-Chairmen of Committees of the Council for the Council year 2013/14.
Additional documents: Minutes: The proposals for the Committee Chairmen and Vice-Chairmen were tabled at the meeting.
RESOLVED:
(1) That the Members listed below be elected as Chairmen and Vice-Chairmen of Committees, as shown, for the council year 2013/14.
(2) That the Chief Executive be authorised, in consultation with the Chairman of the Committee, to appoint the Borough’s nominated Member as Vice-Chairman of Woking Local Committee once the co-opted Members are appointed
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Appointments to Joint Committees
a) Surrey Police & Crime Panel To appoint one member as the County Council’s representative on the Surrey Police & Crime Panel.
b) Basingstoke Canal Joint Management Committee To appoint four Members (who must be Cabinet Members or county councillors representing divisions which include the Basingstoke Canal in their area) to the Basingstoke Canal Joint Management Committee.
Additional documents: Minutes: The proposals for appointments to joint committees were tabled at the meeting.
RESOLVED:
(1) That Dorothy Ross-Tomlin be appointed to the Surrey Police and Crime Panel for the Council Year 2013/14.
(2) That Mr Carasco, Mrs Kemeny, Mr Kemp and Mr Pitt be appointed to the Basingstoke Canal Joint Management Committee for a four year term, expiring on the day of the county council election in 2017.
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REPORT OF THE CABINET
To receive the report of the meeting of the Cabinet held on 26 March and 23 April 2013.
Additional documents: Minutes: The Leader presented the report of the Cabinet’s meetings held on 26 March and 23 April 2013.
(1) Statements / Updates from Cabinet Members
None were received.
(2) Reports for Information / Discussion
The following reports were received and noted:
· Strengthening the Council’s Approach to Innovation: Update on our Innovation Journey · Strengthening the Council’s Approach to Innovation: Models of Delivery · Children’s Health, Wellbeing and Safeguarding Plan 2013 / 2014 · Quarterly Report on Decisions taken under Special Urgency Arrangements – 1 January 2013 to 31 March 2013
RESOLVED:
That the report of the meetings of the Cabinet held on 26 March and 23 April 2013 be adopted.
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MINUTES OF THE MEETINGS OF THE CABINET
Any matters within the minutes of the Cabinet’s meetings, and not otherwise brought to the Council’s attention in the Cabinet’s report, may be the subject of questions and statements by Members upon notice being given to the Democratic Services Lead Manager by 12 noon on Monday 20 May 2013.
Additional documents: Minutes: No notification had been received from Members wishing to raise a question or make a statement on any of the matters in the minutes, by the deadline.
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