Agenda and minutes

Council
Tuesday, 10 July 2018 10.00 am

Venue: Council Chamber, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions

Contact: Joss Butler  020 8541 9702

Webcast: View the webcast

Items
No. Item

49/18

APOLOGIES FOR ABSENCE

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MINUTES pdf icon PDF 2 MB

    To confirm the minutes of the meeting of the Council held on 22 May 2018.

     

    (Note: the Minutes, including the appendices, will be laid on the table half an hour before the start of the meeting).

     

    Additional documents:

    Minutes:

    It was agreed that minute 31/18 be amended to include reference to the Cabinet Member for Children’s statement.

     

    The minutes of the meeting of the County Council held on 22 May 2018 were submitted, confirmed and signed.

     

     

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DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    Dr Andrew Povey declared a non-pecuniary interest as he was a trustee for the Surrey Hills Society. 

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CHAIRMAN'S ANNOUNCEMENTS

    The Chairman to report.

    Additional documents:

    Minutes:

    The Chairman:

    ·        Informed the Council that over the past month he had been involved with various royal visits, Borough and District events and visits to schools and charities.

    ·        Paid tribute to the men and women of the Armed Forces for their outstanding contribution to the county.

    ·        Highlighted that he had attended a local event in celebration of the 70th anniversary of the founding of the NHS.

    ·        Highlighted that the Vice-Chairman of the Council was absent from the meeting as he was representing Surrey County Council at the 100 year celebration of the Royal Air Force

    ·        Drew Members’ attention to the fact that the meeting would include an urgent report regarding the interim arrangements for the Section 151 officer.

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LEADER'S STATEMENT pdf icon PDF 91 KB

    The Leader to make a statement.

     

    There will be an opportunity for Members to ask questions and/or make comments.

     

    Additional documents:

    Minutes:

    The Leader made a detailed statement. A copy of the statement is attached as Appendix A.

     

    Members raised the following topics:

     

    ·        Whether there were plans for the Leader of the Council to meet with the Secretary of State for Housing, Communities & Local Government.

    ·        The Council’s need for a 10 year plan for services and a focus on front line delivery.

    ·        Funding for Public Health and why the Council does not raise the budget higher than statutorily required.

    ·        Devolution of Health and Social care in Councils.

    ·        Difficulties with joint commissioning and the opportunity for a new health & care performance system.

    ·        That it was positive to see early intervention services for mental health.

    ·        The short-notice departure of the Section 151 officer.

    ·        That a report on health and social care would be debated at the Surrey Heath Conservative Policy Forum.

    ·        Whether the Leader would contribute to the Green Paper on social care.

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MEMBERS' QUESTION TIME pdf icon PDF 89 KB

    1.     The Leader of the Council or the appropriate Member of the Cabinet or the Chairman of a Committee to answer any questions on any matter relating to the powers and duties of the County Council, or which affects the county.

     

    (Note:  Notice of questions in respect of the above item on the agenda must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on Wednesday 4 July 2018).

     

    2.     Cabinet Member Briefings on their portfolios

     

    These will be circulated by email to all Members prior to the County Council meeting, together with the Members’ questions and responses.

     

    There will be an opportunity for Members to ask questions.

     

     

    Additional documents:

    Minutes:

    Questions:

     

    Notice of 10 questions had been received. The questions and replies were published in a supplementary agenda on 9 July 2018.

     

    A number of supplementary questions were asked and a summary of the main points is set out below:

     

    (Q1) Mr Robert Evans asked if the Cabinet Member for Community Services was concerned with the number of short-staffed Fire Stations in the County.

     

    Mr Hussain confirmed details of various fire safety measures which had been incorporated into the residential high-rise buildings in Woking.

     

    Mr Harrison asked for confirmation on how many high-rise buildings there were in Surrey and how many raised similar cladding concerns as those raised during the Grenfell Tower enquiry.

     

    Mr Gardner asked if the Cabinet Member agreed that all Surrey Fire Stations had full cover due to the cooperated approach from neighbouring fire services. 

     

    The Cabinet Member for Community Services confirmed various emergency situations where neighbouring fire stations mobilised with the Surrey Fire Service to deal with a fire event in a coordinated approach. She also stated that the Surrey Fire Service was equipped and capable of dealing with emergency events in Surrey. Mr Harrison would receive a response to his question outside the meeting.

     

    (Q2) Mr Chris Botten requested clarification on when a partner health organisation had imposed a change following advice from Ofsted.

     

    Mrs Curran asked if the Leader of the Council agreed that it was also a Member role to hold partner organisations to account. 

     

    The Leader of the Council confirmed that the Improvement Board would now be independently chaired by the Chief Executive of Hampshire County Council in order to provide increased challenge to partners and services.

     

    (Q3) Mr Stephen Cooksey asked if he could be informed once a final date was set to commence works on the former Education Building on Dene Street. The Cabinet Lead Member for Place confirmed that he was happy to liaise with the Local Member and that the build was now part of the Joint Venture.

     

    (Q5) Mrs Hazel Watson asked for confirmation on when Members would be informed of which Council properties would be developed. The Cabinet Lead Member stated that details could be found in the Cabinet papers and that work was still ongoing.

     

    (Q6) Mr Jonathan Essex asked if it would still be possible to receive the data on how many pupils were placed in non-maintained and independent schools outside of Surrey for each of the last 10 years.

     

    The Leader of the Council stated that officers should not be spending a significant amount of time collating information that would not be helpful.

     

    The Cabinet Member for All-Age Learning clarified that data was still being collated and that she would contact the Member with further information outside the meeting. It was stated that the Council was aware that too many children with Special Educational Needs and Disability were being sent out of the county for services and that they were working to improve this.

     

    (Q7) Mr Robert Evans asked if the Cabinet  ...  view the full minutes text for item 54/18

55/18

STATEMENTS BY MEMBERS

    Any Member may make a statement at the meeting on a local issue of current or future concern.

     

    (Note:  Notice of statements must be given in writing, preferably by e-mail, to Democratic Services by 12 noon on Monday 9 July 2018).

     

    Additional documents:

    Minutes:

    One Member made a statement:

     

    (i)               Mr Chris Botten in relation to the response to flooding in his division and the benefits of countywide planning for flood mitigation.

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ORIGINAL MOTIONS

    Item 8 (i)

     

    Mr Robert Evans (Stanwell and Stanwell Moor) to move under Standing Order 11 as follows:

    Surrey County Council is proud that our new Chief Executive, the most senior officer of the staff, is a woman. However, Council notes that the average female Surrey CC employee is paid 14.7% less than the average male employee.

    Similarly, Council notes that the average woman employed by Surrey Police is paid 12.2% less than the average man in the force.

    Surrey County Council is committed to equality and recognises that this is an issue that needs to be faced.

    This Council hereby resolves to adopt measures that will attempt to address this differential gap in future.

     

    Item 8 (ii)

     

    Mr Chris Botten (Caterham Hill) to move under Standing Order 11 as follows:

     

    Council recognises that it has failed to anticipate demand for a number of services, including CAMHS and for Special Needs such as Autism Spectrum Disorder, where demand is growing at a considerable rate and which no-one foresaw.

     

    Council further recognises that the current CAMHS arrangements are inadequate and notes the current remedial action plan is still failing to meet the needs of many Surrey children, and that an alternative provider may very well need to be found.

     

    Council notes that in order to deliver the sustainable vision for 2030 it is essential that demand for such crucial services is anticipated so that it can be met.

     

    Accordingly, Council resolves to establish a partnership with the University of Surrey to examine and understand the drivers of demand in CAMHS and special needs such as ASD, and aims to create a world-leading source of expertise in predicting and managing demand for these crucial services between now and 2030.

     

    Item 8 (iii)

     

    Cllr Rachael I Lake (Walton) to move under Standing Order 11 as follows:

    There is growing evidence to suggest a link between air quality and health, and poor air quality is said to contribute to 40 thousand premature deaths per annum in the UK. Surrey has already assessed its air quality and has established 25 Air Quality Management Areas (AQMAs) in the county. The Government recently published its Clean Air Strategy, which has wide-ranging implications, including for Local Government. 

    In this context, Council notes that Surrey County Council has: 

    ·        Developed clean air and Electric Vehicle (EV) strategies that are currently being consulted on as part of the Local Transport Plan

    ·        Secured funding for investment in EV charge points 

    ·        Secured funding to switch Guildford Park & Ride to a fully electric bus fleet

    ·        Procured the UK’s first EV fire engine

    ·        Initiated dialogue with the EV sector to develop the county’s EV provision.

    This Council:

    1.     Recognises its leading role in tackling air quality, particularly in its public health, highway and transport roles.

     

    2.     Will continue to work with the Districts and Boroughs, and other partners to develop a countywide strategy to improve air quality.

     

    3.     Commits to work with government to secure funding and to develop and deliver its Clean Air Strategy.  ...  view the full agenda text for item 56/18

    Additional documents:

    Minutes:

    Item 8(i)

     

    Under Standing Order 12.3 the Council agreed to debate this motion.

    Under Standing Order 12.1 Mr Robert Evans moved the motion, which was:

    ‘Surrey County Council is proud that our new Chief Executive, the most senior officer of the staff, is a woman. However, Council notes that the average female Surrey CC employee is paid 14.7% less than the average male employee.

    Similarly, Council notes that the average woman employed by Surrey Police is paid 12.2% less than the average man in the force.

    Surrey County Council is committed to equality and recognises that this is an issue that needs to be faced.

    This Council hereby resolves to adopt measures that will attempt to address this differential gap in future.’

     

    Mr Evans made the following points:

     

    • Provided various examples of organisations with large gender pay gaps
    • That the motion asks that Surrey County Council addresses its gender pay gap
    • Jobs could be made more convenient for women with children by providing more high level job share and part-time opportunities
    • Talent scouts could be used to identify more women for high level positions
    • More could be done to promote STEM (Science, Technology, Engineering and Mathematics) subjects to women in school.
    • The actions and commitment of the Council is the only way to make an improvement. 

     

    The motion was formally seconded by Mr Jonathan Essex who reserved the right to speak.

     

    Six Members made the following points:.

     

    • That a gender pay gap was different to equal pay for equal work.
    • That equal work will always match equal pay in SCC.
    • That the median gender pay gap in Surrey is 14.7%.
    • 73% of the workforce in Surrey Council are women.
    • Over 50% of SCC leadership roles are filled by women.
    • That this was a false motion.
    • In Surrey Police, women are paid on average 12.2% less than a male colleague.
    • That Surrey should attract talented women to all levels of the organisation.
    • 36% of Surrey County Councillors are women, and 43% of Cabinet roles are filled by women.
    • There are many other diversity groups that should also be considered.
    • That the motion was based on an outdated report that was published in March 2017.
    • That it is important to seek talent no matter what gender.
    • That a large portion of Social Workers job share.
    • That the motion was a waste of time.

     

    Mr Essex, as seconder to the motion, made the following comments:

     

    • That equality of opportunity is just as important as equal pay for the same job.
    • That the motion is highlighting that there are opportunities for improvement.
    • That the greatest factor was the percentage of women working in the bottom 25% of pay grades.
    • That job roles in care, cleaning and catering are paid lower than other roles and undervalued.
    • Surrey could sign up to the Ethical Care Charter to help address the gender pay gap issue.

     

    The Chairman asked Mr Evans, as proposer of the original motion, to conclude the debate.

     

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FORMATION OF GUILDFORD JOINT COMMITTEE pdf icon PDF 80 KB

    Building on the strong and enviable track record of partnership working between the County Council and local authorities in Surrey, it is proposed to create a Joint Committee (JC) between Surrey County Council (SCC) and Guildford Borough Council (GBC).

     

    Full Council agreement is required to establish a Guildford JC to replace the current Local Committee (LC) arrangements; to delegate non-executive functions to the newly formed Guildford JC; and to agree the Constitution and Standing Orders under which the newly formed committee will operate.

     

    Additional documents:

    Minutes:

    RESOLVED:

     

    That Council:

     

    1.     Agreed to the establishment of the Guildford Joint Committee.

    2.     Delegated the non-executive functions to the Guildford Joint Committee.

    3.     Approved an addition to the Council’s Scheme of Delegation (Annex A).

    4.     Approved the Constitution for Guildford Joint Committee (Annex B).

    5.     Appointed the County Councillors representing divisions in the Guildford borough area to serve on the Guildford Joint Committee for the Council year 2018/19

    6.     Appointed Mike Goodman, Cabinet Member for Environment and Transport, as the SCC Cabinet Member to serve on the Guildford Joint Committee for the 2018/19 municipal year.

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REPORT OF THE AUDIT & GOVERNANCE COMMITTEE pdf icon PDF 62 KB

           I.          To approve the Risk Management Strategy and Plan, for inclusion in the Constitution (Annex A to the report).

     

         II.          To approve the updated Code of Corporate Governance, for inclusion in the Constitution (Annex B to the report).

    Additional documents:

    Minutes:

    The Chairman of the Audit and Governance Committee introduced the report. He said that both updated strategies had been scrutinised by his committee and commended them: the Risk Management Strategy and Plan (Annex A to the submitted report), plus the updated Code of Corporate Governance (Annex B to the submitted report) to Members.

     

    RESOLVED:

     

    1.     That the updated Risk Management Strategy and Plan, attached as Annex A to the submitted report, be approved for inclusion in the Constitution.

     

    2.     That the updated Code of Corporate Governance, attached as Annex B to the submitted report, be approved for inclusion in the Constitution.

     

     

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URGENT REPORT - APPOINTMENT OF AN INTERIM STATUTORY S151 OFFICER pdf icon PDF 64 KB

    The Chairman has agreed for this urgent item to be considered.

     

    The reason for urgency is that the Council is statutorily required to have a Section 151 officer in place to be responsible for the proper administration of its financial affairs.

    Additional documents:

    Minutes:

    This report was considered under urgency and was circulated to Members on 9 July 2018.

     

    The reason for urgency was that the Council was statutorily required to have a Section 151 officer in place to be responsible for the proper administration of its financial affairs.

     

    RESOLVED:

     

    It was agreed that Kevin Kilburn be appointed as interim s151 Officer from 10 July 2018.

     

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REPORT OF THE CABINET pdf icon PDF 106 KB

    Report to follow.

     

    Additional documents:

    Minutes:

    The Leader presented the report of the Cabinet meetings held on 29 May and 26 June 2018. 

     

    Reports for Information/ Discussion

     

    A)    formation of Guildford Joint Committee

    B)    Capital Carry Forward Requests from 2017/18 and Finance Position Statement as at 30 April 2018 

    C)    Prudential RideLondon-Surrey Event In 2020

    D)    Surrey Performing Arts Library

    E)    Surrey County Council Public Bus Contract Retendering 2018

     

    RESOLVED:

     

    That the report of the meetings of the Cabinet held on 29 May and 26 June 2018 be adopted.

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MINUTES OF CABINET MEETINGS pdf icon PDF 27 KB