Councillors and committees

Agenda and minutes

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215/17

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions under Standing Order 40.

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    Minutes:

    Apologies for absence were received from Mr Ernest Mallett MBE, Mr Edward Hawkins and Mrs Natalie Bramhall.  Mrs Mary Angell attended as substitute

     

216/17

MINUTES OF THE LAST MEETING pdf icon PDF 127 KB

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    To confirm the minutes of the meeting held on 12 July 2017.

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    Minutes:

    The Minutes were approved as an accurate record of the previous meeting and signed by the Chairman.

     

217/17

PETITIONS

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    To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below).

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    Minutes:

    There were none.

218/17

PUBLIC QUESTION TIME

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    To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below).

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    Minutes:

    There were none.

219/17

MEMBERS' QUESTION TIME

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    To answer any questions received from Members of the Council in accordance with Standing Order 47.

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    Minutes:

    There were none.

220/17

DECLARATIONS OF INTERESTS

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

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    Minutes:

    Dr Andrew Povey declared a non-pecuniary interest in that he was a Trustee of the Surrey Hills Society.  He took part in the meeting.

     

     

    With agreement of the Committee item 8 was considered before item 7.

     

221/17

MINERALS/WASTE MO/2017/0740 - LAND AT BURY HILL WOOD, COLDHARBOUR LANE, HOLMWOOD, SURREY RH5 6HN pdf icon PDF 225 KB

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    Details of a traffic survey and a safety audit pursuant to Condition 18 of appeal ref: APP/B3600/A/11/2166561 dated 15 August 2015.

     

    Additional documents:

    Minutes:

     

    Officers:

    Alan Stones, Planning Development Team Manager

    Samantha Murphy, Principal Planning Officer

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Speakers:

     

    Alan Hustings, a local resident, made the following points:

     

    1. The Independent Safety Audit in the traffic survey was based on the October 2014 Traffic Management Plan (TMP).  Therefore, considering the outdated 1100 Heavy Goods Vehicle (HGV) movements and not the 1500-1600 currently considered he raised concerns about potential further inaccuracies in the outdated traffic survey.
    2. He stated that Coldharbour Lane was a very popular recreational cycle route all through the year and therefore would benefit from the recommendations outlined by the Safety Audit. He also raised a concern about the TMP making no provision for pedestrians using Coldharbour Lane due to inconclusive surveying of pedestrians in the Lane.

     

    Pam Pulling Smith, a Local resident, made the following points:

     

    1. Residents of Coldharbour Lane felt they had not been properly consulted.
    2. Concern was raised about restricted access to local businesses that would be caused by the road closures and HGV use of the Lane.  Elderly and unwell residents would also be restricted to attend hospital appointments and recreational activities in the area.
    3. The Committee were asked to consider the residents that would be directly affected by the TMP and were asked to drive on Coldharbour Lane to allow for proper consideration.

     

    Pat Smith, a Local resident, made the following points:

     

    1. That no Traffic Survey had been completed in Dorking or Flint Hill.  Concern was raised as traffic issues were already severe in the area and further HGV movements would only add additional traffic problems.
    2. She had conducted her own survey which showed a large variety of road users using Flint Hill at sometimes dangerous speeds which highlighted the need for a formal traffic survey to be completed and considered. The current traffic survey was said to be insufficient due to it covering a limited area. She requested that a traffic survey be completed in Flint Hill and other affected Dorking roads.

     

    Charlotte Nolan, a Local resident, made the following points:

     

    1. That there were inaccuracies in the Environmental Impact Assessment (EIA) due to it being based on an outdated version of the TMP. It was further stated that the socio-economic impacts of the TMP had not be considered within the Traffic Survey. Many local businesses had expressed concern about impacts and had forwarded these to Surrey County Council. Members were informed of further impacts that had not be considered in the traffic survey which would have a negative affect on local businesses.
    2. She had noted that Europa conducted a survey in the area and discovered that a large number of cyclists used the road on a Saturday and therefore decided that it would not be appropriate to continue operations on this day. It was then stressed that cyclists were extremely active all through the week but this had not been considered due to the surveys being very outdated.

     

    Richard Elliott, the applicant’s agent, made the following points in  ...  view the full minutes text for item 221/17

222/17

MINERALS/WASTE MO/2017/0911 - LAND AT BURY HILL WOOD, OFF COLDHARBOUR LANE, HOLMWOOD, SURREY RH5 6HN pdf icon PDF 445 KB

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    Details of a Traffic Management Scheme pursuant to Condition 19 of appeal ref: APP/B3600/A/11/2166561 dated 15 August 2015.

     

    Additional documents:

    Minutes:

    Officers:

    Alan Stones, Planning Development Team Manager

    Samantha Murphy, Principal Planning Officer

    Caroline Smith, Transport Development Planning Manager

    Nancy El-Shatoury, Principal Solicitor

     

    Speakers:

     

    Pat Smith, a Local resident, made the following points:

     

    1. The TMP was deficient as it failed to mention the impacts on Flint Hill, the designated route to Knoll Road. It was said that this route would be unworkable due to the road being extremely narrow with a single footpath. She stated that Flint Hill was a major access point to Dorking as well as the single access point for the residents of Goodwin estate which was not considered in the TMP.
    2. That concerns raised by residents around impacts had not been addressed in the TMP and that made it unworkable.

     

    Janet Housden, a Local resident, made the following points:

    1. That the west end of Knoll Road would be used as a parking bay for HGVs waiting to be dispatched. She stated that previously, a three minute time limit had been set for the HGVs but in the latest TMP this time limit had been classified as unworkable and instead HGVs should instead move as soon as practicable.  This was said to have an impact on the quality of life for Knoll Road residents as well as causing dangerous traffic conditions for cars, cyclists and pedestrians.
    2. She also raised a concern that the banksmen would not have a sufficient view of Knoll Road to properly control the flow of traffic which could result in a severe casualty.  
    3. Concerns were raised regarding efficiency of radio contact with drivers.

    Vicky Elcoate, a Local resident, made the following points:

     

    1. A petition of over 2000 signatories was to be presented at Mole Valley Local Committee which sought to protect the historic trees found on Coldharbour Lane. It was explained that residents were concerned by the damage that could be caused by HGVs to the tree and banks on the Lane.
    2. Members noted a tree report previously submitted to the Committee by tMrs Elcoate which stated that any damage to the overhanging and intertwined root systems of the historic trees would be irreversible. It was stressed that the TMP did not consider these issues nor provide mitigation measures to the environmental impacts.
    3. She stated that Leith Hill Action Group had shown a 3D analysis that showed HGVs could not clear humps in the road without causing damage to tree canopies.
    4. Further concerns of the environmental impacts of the TMP were raised and she asked the Committee to reject the TMP. 

     

    Max Rosenberg, a Local resident, made the following points:

     

    1. That the TMP did not provide sufficient risk management and mitigation as well as not including vital information of road users. The Committee should not ignore equestrians because they did not show up in the survey.  He also asked how pedestrians, which did show up in the survey, were put as a nil risk.
    2. There was no mention of the radioactive material being transported.
    3. It was stressed that no proper analysis had  ...  view the full minutes text for item 222/17

223/17

DATE OF NEXT MEETING

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    The next meeting of the Planning & Regulatory Committee will be on 13 September 2017.

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    Minutes:

    The date of the next meeting was noted.