Agenda and minutes
PDF 65 KBVenue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Cheryl Hardman or Rianna Hanford
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: No apologies were received; it was informed Michael Sydney would be late due to traffic.
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MINUTES OF THE LAST MEETING
To confirm the minutes of the meeting held on 7 January 2015. Additional documents: Minutes: Minutes of the previous meeting were agreed as a true and accurate record of the meeting.
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PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: No petitions were received.
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PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: No public questions were received.
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MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: No Member questions were received.
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DECLARATIONS OF INTERESTS
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: No declarations of interest were received.
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This application is for the continuation of the construction of an engineered clay cap to the closed landfill at Hithermoor Quarry utilising suitable imported clays with landscaping including the provision of a final soil layer without compliance with Conditions 2, 6 and 7 and removal of Condition 5 of planning permission ref: SP10/0657 to enable the clay capping works to be completed with clay from sources other than the Heathrow Terminal 2 works and for retention and use of the Temporary Junction Improvement Works at the junction of Horton Road and Leylands Lane.
The recommendation is subject to the completion of a deed of variation of the s278 Highway Agreement dated 21 October 2009 prior to the grant of planning permission to PERMIT subject to conditions.
Additional documents: Minutes: It was agreed item 7 would be held until the local Member arrived.
Stephen Jenkins presented the reports for item 8 and item 9 together and the Committee discussed both items under item 8.
Declarations of interest: None.
Officers: Alan Stones, Planning Development Control Team Manager Nancy El-Shatoury, Principle Lawyer Caroline Smith, Transport Development Planning Team Manager Stephen Jenkins, Deputy Planning Development Manager
Speakers: None.
Key points raised during the discussion: 1. The Deputy Planning Development Manager introduced the reports for item 8 and item 9 and informed the Committee that access to the site was located off junction 14. The Committee was informed the final restoration date was 2023. It was noted that there were no objections from Spelthorne Borough Council or other consultees on the restoration but objections had been received from the local residents. The key issue highlighted in the objections was the use of the highway by HGV’s. 2. Officers explained that the Environment Agency were responsible for setting the regulations for acceptability of clay, this was in response to a query on the quality of clay used. It was noted that the majority of the clay cap had been completed however a 1.5m protective layer would be established above the clay cap made of specific material. 3. The Committee questioned whether HGV movements could be increased to allow a finish date before 2023. Officers responded that there was a cap of 300 movements per day and all materials used were required to go through the re cycling operation, this meant it would not be possible to finish earlier. 4. Officers informed the Committee that the temporary road works were implemented to accommodate the heavy goods vehicles and would cease once the project was completed. Actions/further information to be provided: · Officers to review consultee list for future applications in this area, to include Colne Valley Regional Park.
RESOLVED: · The Committee resolved that subject to competition of a deed of variation of the s278 Highway Agreement dated 21 October 2009 prior to the grant of planning permission to PERMIT subject to conditions.
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This application is for the continuation of mineral extraction together with mineral processing, including material from windfall operations, recycling of construction and demolition wastes together with concrete production, provision and operation of aggregate bagging plant and restoration to nature conservation, public access and agricultural uses without compliance with Conditions 1 and 11 of planning permission ref: SP03/1212 dated 28 November 2008 so as to allow retention and use of the Temporary Junction Improvement Works at the junction of Horton Road and Leylands Lanein connection with the development permitted under SP03/1212.
The recommendation is subject to the completion of a deed of variation of the Section 106 legal agreement dated 27 November 2008 and s278 Highway Agreement dated 21 October 2009 prior to the grant of planning permission to PERMIT subject to conditions.
Additional documents: Minutes: Declarations of interest: None.
Officers: Alan Stones, Planning Development Control Team Manager Nancy El-Shatoury, Principle Lawyer Caroline Smith, Transport Development Planning Team Manager Stephen Jenkins, Deputy Planning Development Manager
Speakers: None.
This item was considered at the same time as item 8, please refer to the above item.
Actions/further information to be provided: None.
RESOLVED: · The Committee resolved that subject to condition the completion of a deed of variation of the Section 106 legal agreement dated 27 November 2008 and s278 Highway Agreement dated 21 October 2009 prior to the grant of planning permission to PERMIT subject to conditions.
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This application is for the construction of a new single storey block comprising six classrooms and ancillary facilities, and associated internal alterations and external works, to facilitate expansion of school from 1 form of entry (210 places) to 2 forms of entry (420) places.
The recommendation is to PERMIT subject to conditions.
Additional documents: Minutes: Declarations of interest: None.
Officers: Nancy El-Shatoury, Principle Lawyer Caroline Smith, Transport Development Planning Team Manager Stephen Jenkins, Deputy Planning Development Manager
Speakers: None.
Key points raised during the discussion: 1. The Planning Development Control Team Manager introduced the report and informed the Committee that the main issue with the school expansion is a 15% loss of the school playing field. Another issue highlighted was the extra traffic during pick up and drop off times; however the transportation plan details an unofficial one way system to the school which had proved successful in other areas. The officer added however that the advantages would out way the losses. 2. The Committee raised specific concern regarding the loss of playing field and supported this by stating the playing field would be even less fit for purpose with an extra 200 pupils attending the school. It was suggested to officers that an extra storey should be considered for the expansion as this would not affect the playing field, the Planning Development Control Team Manager stated that this option was considered but a two storey building would require more significant building works. He added the playing field could still offer the same facilities to the school after losing 15% of the grounds, something which the school accepted. 3. The Committee questioned the legality of the one way system and was informed that as this is unofficial it cannot be legally constituted. It was added that unofficial one way systems at other schools in other areas had proved to be successful. 4. Staff parking was raised as a concern as the report details that 12 new staff would need to be employed but only two further parking spaces could be made available. Officers commented that only two spaces could be offered without disturbing any trees; however there was spare capacity for parking in a local car park approximately 450m away from the school. 5. A Member commented that he was not opposed to the principle of the expansion but was opposed to the loss of playing field. The Committee agreed with this view and requested the item be referred back. It was also requested that information on energy standards be brought to Committee. 6. The Committee agreed to arrange a site visit to the school to look at the space of the playing field. Actions/further information to be provided: · The Committee to attend a site visit to the school. · The applicant to provide information on energy standards. RESOLVED: · The Committee agreed to refer the application back to Estates Planning and Management to reconsider the application on the grounds of: (i) A significant loss of playing field area (ii) Insufficient car parking provision The Committee adjourned at 11.35am for a comfort break and reconvened at 11.45am.
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This is the submission of a Dust Action Plan pursuant to Conditions 25 and 26, and the submission of a Surface Water Management Plan pursuant to Condition 28 of planning permission ref: TA/2013/252 dated 13 December 2013 for the permanent retention and continued use of 0.3 hectares for importation, treatment (including sorting, screening and blending) and exportation of suitable non-hazardous soils and hardcore, and the permanent retention of a workshop and two demountable units ancillary to the principal use.
The recommendation is to APPROVE subject to conditions.
Additional documents: Minutes: It was agreed to now consider this application although the Local Member had not arrived.
Declarations of Interest: None.
Officers: Alan Stones, Planning Development Control Team Manager Nancy El-Shatoury, Principle Lawyer Caroline Smith, Transport Development Planning Team Manager Stephen Jenkins, Deputy Planning Development Manager
Speakers: None.
It was noted that this item was a details pursuant application and planning permission had been granted.
Key points raised during the discussion: 1. The Planning Development Control Team Manager introduced the report and informed the Committee that planning permission for ref: TA/2013/252 had been granted in December 2013. It was noted that the local Member was concerned over the use of HGV’s. 2. The Committee was informed and shown pictures of water running offsite onto the road, officers said this would need to be controlled. 3. The Committee discussed the criteria for deciding to take enforcement action. Actions/further information to be provided: None.
RESOLVED: · The Committee resolved subject to conditions to approve planning application TA/2013/252/COND1.
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DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on 25 March 2015. Additional documents: Minutes: The next meeting of the Planning & Regulatory Committee will be on 25 March 2015.
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