Agenda and minutes
PDF 202 KBVenue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Cheryl Hardman or Rianna Hanford Email: cherylh@surreycc.gov.uk, Email: rianna.hanford@surreycc.gov.uk
Media
| No. | Item |
|---|---|
|
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: Apologies were received from Jonathan Essex.
It was also noted there was a vacancy on the Committee due to resignation of Christian Mahne. The Chairman thanked him for his work on the Committee.
|
|
|
MINUTES OF THE LAST MEETING
To confirm the minutes of the meeting held on 25 February 2015. Additional documents: Minutes: The minutes of the previous meeting were agreed as a true and accurate record of the meeting.
|
|
|
PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: No petitions were received.
|
|
|
PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: No public questions were received.
|
|
|
MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: No member questions were received.
|
|
|
DECLARATIONS OF INTERESTS
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: No Declarations of Interest were received.
|
|
This proposal is for the retention of an existing modular classroom block containing 2 classrooms; installation of two linked modular classroom blocks containing a total of 7 classrooms and construction of extension to existing school hall; relocation of existing play equipment and ancillary external works.
The recommendation is APPROVE Subject to conditions.
Additional documents: Minutes: An update sheet was tabled and is attached as Annex 1 to the Minutes.
Declarations of Interest:
None
Officers: Alan Stones, Planning Development Control Team Manager Caroline Smith, Transport Development Planning Team Manager Dawn Horton-Baker, Senior Planning Officer Nancy El-Shatoury, Principal Solicitor Chris Northwood, Planning and Regulation Team Leader
The Chairman informed the meeting that a site visit to The Greville Primary School had taken place.
The meeting adjourned from 10.40 to 10.45 so that some technical issues with equipment in the room could be looked at.
Speakers: Chris Townsend, the Local Member for Ashtead had registered to speak. The following points were made: · He was speaking on behalf of his local residents · He expressed concern that by referring the application to the Secretary of State, the project could be delayed and potentially put in jeopardy. · Considerable work from Highways was required for the road outside the school and therefore putting Grampian conditions on this risked the school not being able to open on time · Questioned the widening of the foot path outside the school and whether this was on the right side of the road. · Residents had expressed considerable concern of the mitigation of traffic increase. · Requested that condition 9 was amended to change HGV movement times to 15 minutes earlier (8.00am-9.00am and 2.35pm-3.15pm).
The meeting adjourned again from 10.50am to 11am to resolve the technical issues with equipment in the room.
Key points raised during the discussion: 1. The Planning and Regulation Team Leader introduced the report and informed the Committee that the proposal would increase the school by one form of entry. This would increase places capacity from 450 to 660, currently the school has just over 500 pupils. The additional buildings would replicate the existing buildings design of brick cladding. Six objections had been received mainly on the subject of traffic and parking, Mole Valley District Council had raised concern over parking and the loss of playing field. The new building it was noted was acceptable in terms of landscape, four trees would be removed for a classroom block. The Committee was informed that although parking was raised as an issue, parking capacity would be accessible 400 metres from the school and proposed footpaths and other walking options were being considered. A new access point from the A24 at the back of the school would provide new access. The playing field currently has two marked pitches; one of which had been moved closer to the first one to accommodate the extension. There would be room after the extension for a third smaller one; there would be no practical impact on the playing field and the extension would not affect the ability to use the playing field. 2. Officers informed the Committee that due to the Sports England objection the application would be referred to the Secretary of State for response, it was noted that it was statutory requirement to receive a response within 21 days. It was expressed that previous experience indicated that the nature of ... view the full minutes text for item 7/15 |
|
Construction of new 2 storey teaching block comprising 8 classrooms and extension to existing school hall following removal of two existing modular buildings; extension of playground onto existing parking area and provision of new car park.
Additional documents: Minutes: An update sheet was tabled and is attached as Annex 2.
Officers: Alan Stones, Planning Development Control Team Manager Dustin Lees, Senior Planning Officer Caroline Smith, Transport Development Planning Team Manager Nancy El-Shatoury, Principal Solicitor
Speakers:
Alison Daniels, a local resident, made representations in objection to the application. The following points were made: · Back garden shares the boundary with the storage depot · How can it be permitted to ask for an extra hour? · Report contains inaccuracies such as residents failed to contact the SCC Noise Consultant when in fact they had attempted to contact noise control three times but did not manage to speak to anybody who could assist them with their concerns · Was going to purchase noise measuring equipment but was informed this could not be used as evidence · How would noise be measured and controlled?
John Daniels, a local resident, made representations in objection to the application. The following points were made: · Back garden shares the boundary with the storage depot · Processing activities on site have breached conditions by spilling into surrounding woodland · Applicant has had bonfires at 7.30am · What enforcement can residents expect with vehicles access the development before and after regulated times? · Applicant had been filmed breaching activities, the enforcement team had not taken action
Ross Barnes of Refine Metals and Colin Kiely of Kiely Planning Limited spoke in response to the objectors as the applicant. They made the following points: · Noted the bonfires were outside of the industrial area, had footage of residents lighting fires · Electric forklifts were currently used instead of diesel forklifts (excluding emergencies or high work load) to mitigate noise · Work on site would only go on longer then the permitted times during an emergency such as a puncture or broken vehicle · Condition 8 had been worded in error, it should read ‘gate to be locked’ during operational hours · The condition requested to be removed is unnecessary · During the extended hour sought each weekday only the electric forklifts are to be operated
The local Member Victoria Young gave a statement to Michael Sydney to read on her behalf (attached as Annex 3).
Key points raised during the discussion: 1. The Senior Planning Officer introduced the report and informed the Committee that the applicant was seeking to extend operational hours by an hour to receive deliveries. It was added that the original operational hours that were set are normal industry operating hours but in some cases need to be extended for emergencies. Condition 8 was worded in error by Officers at the time of granting the original planning permission, allowing rather than restricting access to the surrounding woodland during operational hours. He noted that Waverley Borough Council and the Parish Council had objected on the grounds of noise. 2. A Member suggested limiting the extended hour sought to a certain number of days over the course of year; if this was to be agreed then this would need to be monitored. Officers responded that this was a reasonable idea but would be difficult ... view the full minutes text for item 8/15 |
|
An application for the importation, deposit, storage and transfer of discarded automotive parts (class B8); importation, deposit, storage and processing of discarded catalytic converters; together with external alterations to the former boiler room, additional vehicle parking spaces and installation of passive infrared lighting without compliance with Condition 3 such that: with the exception of electrically powered forklifts, no machinery shall be operated and no process shall be carried out, outside 0800 to 1800 hours Mondays to Fridays, and 0800 to 1300 hours on Saturdays, nor at any time on Sundays, Bank, National or Public Holidays. Between the hours of 1800 and 1900 hours Mondays to Fridays, the only machinery that may be operated shall be electrically powered forklifts. This condition shall not prevent the carrying out of emergency operations but these are to be notified to the County Planning Authority in writing within 5 working days; No deliveries shall be carried out, outside 0800 to 1900 hours Mondays to Fridays, and 0800 to 1300 hours on Saturdays, nor at any time on Sundays, Bank, National or Public Holidays. This condition shall not prevent the carrying out of emergency operations but these are to be notified to the County Planning Authority in writing within 5 working days; and removal of condition 8 of planning permission Ref. WA/2013/1223 dated 17 October 2013.
The recommendation is to PERMIT application Ref. WA/2014/0863 subject to conditions.
Additional documents: Minutes: Declarations of Interest:
None.
Officers: Alan Stones, Planning Development Control Team Manager Dustin Lees, Senior Planning Officer Caroline Smith, Transport Development Planning Team Manager Nancy El-Shatoury, Principal Solicitor
Speakers:
John Daniels, a Local Resident, made representations in objection to the application. The following points were made: · Had lived alongside the boundary since November 2012 · The trees alongside the boundary do not provide screening, one previously did until branches were removed · Agree that the containers should be painted black · Residents are feeling unheard
The applicant did not wish to speak on this item.
Key points raised during the discussion: 1. The Senior Planning Officer introduced the report and informed the Committee that this item had been deferred from September 2014 with a view to find an alternative location on site for the storage containers on the grounds of noise and visual impact. He added that it was important to understand the site is south eastern facing the surrounding woodland not houses. He explained that officers were not concerned about noise as the site was controlled by a noise condition. 2. The Committee questioned the recommendation of painting the containers matte black instead of green, officers said that matte black was recommended by the Landscape Architect to blend into the shadows of the woodland. The Committee agreed that Condition 2 should be amended to have them painted green so as to match the colour of existing buildings within the site.
Actions/further information required: None.
RESOLVED:
That planning application Ref. WA/2014/0939 be GRANTED subject to conditions for the reasons set out in the report.
The Committee also resolved to amend Condition 2 to read:
“Within 1 month of the date of this permission the storage containers shall be painted green and thereafter be maintained in this colour for the duration of the development hereby permitted.
|
|
This application is for the retention of 4 containers for storage purposes in connection with existing waste facility.
The recommendation is that planning application Ref. WA/2014/0939 be PERMITTED subject to conditions. Additional documents: Minutes: Officers: Alan Stones, Planning Development Control Team Manager Caroline Smith, Transport Development Planning Team Manager Dawn Horton-Baker, Senior Planning Officer Nancy El-Shatoury, Principal Solicitor Chris Northwood, Planning and Regulation Team Leader
Michael Sydney left the room at 12.55pm and did not vote on this item.
Speakers:
The local Member Keith Witham gave a statement to Keith Taylor to read on his behalf, the following points were raised: · Expresses support for expansion due to the need of school places · Measure not addressed in report to organise transport options such as a walking bus · There is no bus service available to the school
Key points raised during the discussion: 1. The Planning Development Control Team Manager introduced the report and informed the Committee that 17 letters of representation had been received in objection to the application; these were surrounding traffic and parking problems. Due to the roads surrounding the school being narrow, parking and congestion is currently an issue. The design of the new extension would replicate the existing 1960’s flat roof building design. The site is located within a housing estate, it was noted that visual screening would be adequate and there would not be any significant noise issues. Current staff parking is adequate and a survey shows the majority of pupils walk to school, a school travel plan would be required to be completed. Sports England have objected to the application due to the loss of playing fields, it was expressed that the educational need for school places outweighs any harm. 2. The Committee was informed that the feasibility for a school crossing would be investigated by the Highways service. The Committee replied that this was not an adequate response and requested an informative on this matter; officers agreed but added that a zebra crossing would be a matter for the Local Committee. 3. It was noted that there was no bus service running close enough to the school, it was suggested the existing bus service from Guildford could be extended to run past the school. Officers explained that they had investigated the possibility of extending the number 17 bus service but this would not be commercially viable; costing around £40,000 per hour.
Actions/further information to be provided: None.
RESOLVED:
That pursuant to Regulation 3 of the Town and Country Planning General Regulations 1992, application GU14/P/01767 be PERMITTED subject to conditions for the reasons set out in the report.
The committee also resolved to add an informative encouraging the Local Committee and Highways to continue investigating the potential for a crossing within proximity of the school.
|
|
|
DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on 22 April 2015. Additional documents: Minutes: The next meeting of the Planning and Regulatory Committee will be on 22 April 2015.
|