Agenda and minutes
PDF 200 KBVenue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Cheryl Hardman or Rianna Hanford Email: cherylh@surreycc.gov.uk, Email: rianna.hanford@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: Apologies were received from Tim Hall, George Johnson and Natalie Bramhall
David Ivison substituted for Tim Hall and Helena Windsor substituted from George Johnson
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MINUTES OF THE LAST MEETING
To confirm the minutes of the meetings held on Friday 13 March and Wednesday 25 March. Additional documents: Minutes: A Member asked for clarification on wording on the minutes from 13 March relating to the minimum requirement of tree girth, it was agreed this meant 40cm and above.
Subject to a number of minor amendments, the minutes were agreed as true and accurate records of the meetings.
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PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: No petitions were received.
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PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: No public questions were received.
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MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: No Member questions were received.
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DECLARATIONS OF INTERESTS
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: No Declarations of Interest were received.
Due to a Member running late, it was decided to take item 8 before item 7 in order to allow the Member to vote on item 7.
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As of 6 April 2015, Sustainable Drainage Systems (SuDS) are now delivered through the planning system following recent changes to Central Government legislation. As part of this change, as of 15 April 2015 with the Town and Country Planning (Development Management Procedure) (England) Order 2015 coming in to force, Surrey County Council in its capacity as Lead Local Flood Authority (LLFA) became a statutory consultee on surface water management issues for all new major developments.
In order to enable the Council to fulfil this new responsibility as effectively as possible, the Committee is asked to note the South East Seven’s (SE7) SuDS Masterplanning Guidance document, which will inform decisions in the planning system regarding the integration of SuDS into the master planning of new developments. Additional documents: Minutes: An update sheet was tabled and is attached as annex 1.
Officers: Alan Stones, Planning Development Control Team Manager Mustafa Khan, Team Lawyer – Highways and Planning Greg Devine, Principle Transport Development Planning Officer
No one had registered to speak.
Key points raised during the discussion: 1. The Chairman noted that the Committee had undertaken a site visit to the school on the day before the meeting. 2. The Planning Development Control Team Manager introduced the report and informed the Committee that the extension would comprise of four classrooms and one special needs classroom. The new build would be in line with the 1960’s flat roof existing building. The new building would equal to approximately 400metres and provide an extra 30 school places per year. Currently there were 240 school places; this would be increased to 360. It was noted that an objection had been received from Sports England regarding the loss of playing field, however it was expressed that there was a lack of alternatives. Six trees would be lost during development but a tree protection plan and planting arrangements for the lost trees was in place. Officers added that there were no obvious problems to address. 3. Officers informed the Committee that some of the land on site was protected by green belt, but building works would not be within the constraints therefore would have no conflict. 4. The Committee commended the service on the consideration of the pickup and drop off area and expressed the application was a good example of pragmatism. A Member stated that as 93% of the children were taken to school by car, a school travel plan should be produced to reduce this. Officers informed the Committee that there were geographical limitations to travel options but a condition in the report states more options of travel must be considered to encourage other methods of transport.
RESOLVED:
i. The Committee resolved to amend condition 5 to read: The development herby permitted should not be occupied until 19 cycle parking spaces and additional scooter parking have been provided on the site. ii. The Committee agreed that, pursuant to the town and county planning (Consultation) (England) Direction 2009, application number RU15/0036 (subject to amended conditions) be referred to the Secretary of State; and iii. In the absence of any direction by him and pursuant to Regulation 3 of the Town and Country Planning General Regulations 1992, the application be PERMITTED subject to the conditions contained in the report.
Actions/further information to be provided:
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ADOPTION OF SUSTAINABLE DRAINAGE SYSTEMS MASTER PLANNING GUIDANCE
Installation of modular classroom block comprising 4 classrooms to facilitate school's expansion from 2 to 3 forms of entry; associated external works; creation of new pedestrian and vehicular access and alterations to provide an additional 40 parking spaces.
Additional documents: Minutes: Officers: BavaSathan, Flood and Water Services Manager Alan Stones, Planning Development Control Team Manager Mustafa Khan, Team Lawyer – Highways and Planning
Key points raised during the discussion: 1. The Flood and Water Service Manager introduced the report and informed the Committee that the item had been agreed by six authorities and had been brought to Committee for Members to note. The adoption of a sustainable drainage systems (SUDS) had been a result of a review of the flooding process. Surrey County Council (SCC) had been made a statutory consultee after consultation in March 2015. He added that the planning authority would consult with SCC when there would be major development plans. The Committee were informed that Hampshire County Council had already implemented the system and partners such as South East Business Service had been worked with since 2012. It was noted that applications validated after 15 April 2015 would have to meet new requirements. 2. The Committee queried the guidance for authorities and asked how this would be ensured, officers responded that it was not a policy document but had great force during the analysis stage. It was added that there was no scope to change wording in the document as consensus would be required from all authorities involved which would prove difficult.
Helena Windsor joined the meeting at 10.50am.
3. The Committee was informed that only applications validated after 15 May would have to meet the new requirements; there would be a number of applications coming to Committee which have not been informed by SUDS. It will be at the discretion of the planning authority to apply SUDS in these cases. 4. A Member expressed that text in the document was inconsistent, wording varied from ‘guidance’ to ‘planning authority must ensure’, he also suggested that the document should be taken to and considered by South East Business Services Councils. 5. The Committee questioned the reference to the minimum standards, officers clarified that developments less than 1 hectare with less than 20 houses would not receive advice, but would be granted by the local planning authority. The minimum standards were set in a policy document from the DCLG but most Districts and Boroughs already had plans to incorporate SUDS in place. 6. Concern was raised over the statement that there would be no financial implications; the Committee questioned how SCC would have adequate staff and resources to provide advice. Officers informed the Committee that advice the DCLG had provided funding to cover some of the cost for the first year. Specialist officers would be recruited in the long term. 7. The Committee suggested that as a way forward, Planning Committee Members at Borough and Districts could meet after the election. Officers informed the Committee that discussions were taking place currently with officers and different planning groups; Members had not yet been involved.
RESOLVED:
i. The Committee resolved to note the Sustainable Drainage Systems Masterplanning Guidance document.
Actions/further information to be provided:
i. The Committee made a recommendation ... view the full minutes text for item 19/15 |
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DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on Wednesday 20 May 2015. Additional documents: Minutes: The next Planning and Regulatory Committee will be held on Wednesday 20 May 2015 at 10.30am.
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