Agenda and minutes
PDF 202 KBVenue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Cheryl Hardman or Rianna Hanford Email: cherylh@surreycc.gov.uk, Email: rianna.hanford@surreycc.gov.uk
Media
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: Apologies were received from Jonathan Essex. |
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MINUTES OF THE LAST MEETING
To confirm the minutes of the meetings held on 15 July 2015 and 30 July 2015. Additional documents: Minutes: The minutes from the meetings on 15 July 2015 and 30 July 2015 were agreed as an accurate record of the meeting. |
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PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: No petitions were received. |
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PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: No public questions were received. |
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MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: No Member questions were received. |
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DECLARATIONS OF INTERESTS
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: There were no Declarations of Interest. |
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Extraction of sand and gravel and restoration to landscaped lakes for nature conservation after-use at Manor Farm, Laleham and provision of a dedicated area on land at Manor Farm adjacent to Buckland School for nature conservation study; processing of the sand and gravel in the existing Queen Mary Quarry (QMQ) processing plant and retention of the processing plant for the duration of operations; erection of a concrete batching plant and an aggregate bagging plant within the existing QMQ aggregate processing and stockpiling areas; installation of a field conveyor for the transportation of mineral and use for the transportation of mineral from Manor Farm to the QMQ processing plant; and construction of a tunnel beneath the Ashford Road to accommodate a conveyor link between Manor Farm and QMQ for the transportation of mineral. Additional documents: Minutes: It was decided to take items 7 and 8 together, an update sheet was tabled and is attached as annex 1.
Officers: Alan Stones, Planning, Development and Control Team Manager Susan Waters, Senior Planning Officer Nancy El-Shatoury, Principal Lawyer Kerry James, Principal Transport Development Planning Officer
Speakers:
Gordon Freeman, a local resident, made representations in objection to the application. The following points were made: · Informed the Committee that he is currently the Secretary of Spelthorne Natural History Society, who he was representing today. · Expressed that the national planning policy framework states new building is inappropriate on green belt land. Did not agree with the officers argument that very special circumstances had been made. The proposed new buildings will occupy a considerable area and be vertically very imposing and harm the green belt compromise its openness. · Expressed that the concrete batching and aggregate bagging plant, stockpiles and parked trucks would be visible from reservoir embankment and seen by yacht club members and visitors. · The mineral from Manor Farm should be exported. The plant would rely on imports after Manor Farm is worked. Noted that the applicant already has these facilities at their Hithermoor Quarry site and queried the need for the plant at this site. · Expressed concern about the quantity of cement to be stored at the site and the alkaline wash water from the mixer trucks had the potential to damage or contaminate surrounding water supplies. · The amenities of Manor Farm will not be enhanced by waterbodies. Noted that 25% of the area of Spelthorne currently has some form of water body. It would be better to backfill and restore the site to agriculture.
David Lavender, a local resident, made representations in objection to the application. The following points were made: · Stated that he endorsed the points made by the previous speaker. · At the previous meeting officers had stated that the bagging and batching plant were contentious and inappropriate development on Green Belt land but there were mitigating circumstances. He and questioned what these mitigating circumstances were. . · Questioned how planning conditions, eg hours of working, and traffic would be enforced and controlled. · Expressed concern that there was a lack of control dealing with dust and questioned if the dust control action plan would extend to the batching plant.
Mike Courts, the applicant, spoke in support of the application. The following points were made: · Noted that the application had already gone through intense scrutiny. · Expressed that the reports and attached annexes to the report today provided sufficient information for the Committee to make an informed decision. · Informed the Committee that as well as planning permission a licence for the batching plant was required from the local authority, from Environmental Health. This ensures effective dual control for dust. · On the issue of backfilling the site expressed that this would involve HGVs bringing waste to the site and put more HGVs on the public highway. A perfectly good alternative scheme is proposed which seeks to keep the HGV movements to the minimum. ... view the full minutes text for item 18/15 |
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The siting and use of a conveyor to transport mineral extracted from Manor Farm to the mineral processing plant at Queen Mary Quarry as an alternative to the conveyor proposed in planning application ref: SP12/01132. Additional documents: Minutes: Officers: Alan Stones, Planning, Development and Control Team Manager Susan Waters, Senior Planning Officer Nancy El-Shatoury, Principal Lawyer Kerry James, Principal Transport Development Planning Officer
The discussion in relation to this item is recorded under item 7.
RESOLVED:
It was agreed subject to planning permission being granted to planning application ref. SP2012/01132 for the extraction of mineral from Manor Farm to PERMIT subject to the conditions and informatives set out in the recommendation in the report (Item 8) to the Planning and Regulatory Committee on 7 January 2015.
Action/further information to be provided:
None. |
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Construction of tarmac multi-use games area with fencing surrounds. Additional documents: Minutes: An update sheet was tabled and is attached as annex 2.
Officers: Alan Stones, Planning, Development and Control Team Manager Nathan Morley, Senior Planning Officer Nancy El-Shatoury, Principal Lawyer Kerry James, Principal Transport Development Planning Officer
Speakers:
Barry Evans, a resident of the Firs Sheltered Housing development and the Deputy Chairman of the Firs and Fawcus Close Residents Associationmade representations in objection to the application on behalf of himself and another four residents; Brenda Goldsmith, Ethel Edwards, Bruce Rostron and Sandra Maycock. The following points were made: · Informed the Committee that windows of the Firs was directly facing the school which is a few metres away. · Expressed that the grass area closest to the Firs is normally fairly quiet area, using this space for a multi use games area (MUGA) would cause noise and be detrimental to the residents. · Expressed that the new application was misleading and included inaccurate information. · Expressed that there was no consideration to how to school would mitigate the noise impact. · Expressed that the visual impact of the MUGA would not be in keeping with the surrounding area. · Disagreed with the Planning Officers determination that there was not another suitable location for the MUGA. · Noted the current condition was that the school would use the MUGA between 8.00am and 5.45pm, the school often use facilities later then this and on weekends. · Noted that the Firs residents are elderly and very frail, during the summer they sit on the patio directly facing the MUGA, noise will affect the peace and quiet. · Expressed that some grass banking could be taken away at the other end of the site and the MUGA placed there. · Noted that the Firs Residents are sympathetic to the schools needs but express noise and living conditions need to be bearable, the prolonged application has caused stress and anxiety to the residents.
Darryl Taylor, the Claygate Primary School Head Teacher, made representations in support to the application. The following points were raised: · Informed the Committee that the number of pupils at the school had increased to 460, space had been reduced to accommodate more classrooms meaning as much playground space as possible was needed. · Expressed that the chosen location for the MUGA was the only viable option. Option B would cut the playground off from the MUGA and option C would cut the playground in half. That could be unsafe for the pupils, the children can be much easily monitored when all in one place. · Informed the Committee that the MUGA would be used the same amount as the grass area is currently, children already occupy the grass area outside the Firs at break time. · Noted that after school clubs finish at 5.45pm and evening/weekend use would be unauthorised. · Additional drainage would be installed in the northern part of the site which would stop runoff water going onto the Firs land. · Expressed that the school has a good and considerate relationship with the Firs residents and expressed some residents enjoy seeing the children play. ... view the full minutes text for item 20/15 |
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The Enforcement Protocol has been produced following a recommendation from the review of the Planning Team that started in 2013. Additional documents: Minutes: Officers: Alan Stones, Planning, Development and Control Team Manager Ian Gray, Planning Enforcement Team Leader Nancy El-Shatoury, Principal Lawyer
Key points raised during the discussion: 1. A Member expressed that residents would like the enforcement protocol to be tougher and not just used by the authority as a last resort. 2. The Committee noted that Surrey are meeting the Environment Agency (EA) more regularly and had built an effective relationship. The Planning Enforcement Team Leader informed the Committee that the service is working with the EA, Kent County Council, West Sussex County Council and Borough & District Councils to relay information and offer training. 3. The Committee expressed that monitoring does partly depend on residents to assist enforcement, though residents don’t always know who to address with information.
RESOLVED:
The Committee noted and agreed the Enforcement Protocol.
Action/further information to be provided:
None. |
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DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on 23 September 2015. Additional documents: Minutes: The next Planning and Regulatory Committee meeting will be held at 10.30am on 23 September 2015. |