Agenda and minutes
PDF 198 KBVenue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN
Contact: Cheryl Hardman or Rianna Hanford Email: cherylh@surreycc.gov.uk, Email: rianna.hanford@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: Apologies were received from George Johnson, Margaret Hicks and Michael Sydney.
Helena Windsor substituted for George Johnson.
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MINUTES OF THE LAST MEETING
To confirm the minutes of the meeting held on 23 September 2015.
To follow. Additional documents: Minutes: Some factual amendments were made to item 7 and tabled at the meeting.
The minutes were agreed as an accurate record of the meeting.
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PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: No petitions were received.
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PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: No public questions were received.
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MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: No Member questions were received.
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DECLARATIONS OF INTERESTS
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Minutes: No Declarations of Interest were received.
Mr Richard Wilson joined the meeting at 10.34am.
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This application is for the construction of a new artificial grass surfaced Multi-Use Games Area (MUGA), macadam-paved access route, provision of new perimeter gates and fencing and associated works.
The recommendation is to PERMIT subject to conditions.
Additional documents: Minutes: It was decided to take item 8 first to allow time for the public speaker to arrive for item 7.
Officers: Alan Stones, Planning, Development and Control Team Manager Chris Northwood, Planning Regulation 3 Team Leader Caroline Smith, Transport Development Team Manager Nancy El-Shatoury, Principle Solicitor
Speakers: There were no public speakers and the Local Member had not registered to speak.
A member of the Committee who was also Chairman of the Council Overview Board informed the meeting that he had initiated a call-in of a Cabinet decision regarding the funding arrangements for the Multi-Use Games Area at Reigate Parish Church School. However, this call-in had not addressed the planning aspects of the proposal which the Member would be considering with an open mind.
Key points raised during the discussion: 1. The Planning Regulation 3 Team Leader introduced the report and informed the Committee that the overgrown land on the site belongs to Surrey County Council (SCC) and the application proposed to replace the entire .existing grassed area with an artificial surface Access to construction would be through the wooded area; this would result in the loss of several trees. It was added that the significant loss to trees would avoid bigger trees minimising the loss. The grass area used by the school would be resurfaced with artificial surface. Five representations of objection had been received; mainly on the issues of traffic and noise, it was noted that there were no plans for the school to use the space more frequently then it was currently being used. Finally the Committee was informed that there were plans in the future to expand the school to a primary school but the application should be considered as stand alone item. 2. A Member commented on the suggested timing for the construction of the Multi Use Games Area (MUGA).It was expressed that 3-4 months was a long period of time and it was suggested that this could be completed over the school holidays as well as any other development. Members were informed that birds’ nests are a constraint on site clearance workover the spring/summer period meaning work was not scheduled for then. Officers commented that the MUGA was higher quality than standard causing the longer construction period. 3. The Committee raised concern at the loss of high grade trees and suggested that smaller construction vehicles could be used during the building period and the loss of any trees should be avoided. Officers noted that the proposed construction route avoided the larger trees and there were no sensible alternatives, a temporary surface would be laid to protect tree roots. It was added that the trees removed could be re-placedi within 12 months as a condition. 4. Members expressed concern that the applications for the MUGA and for expansion of the school were being determined separately. Officers explained that this was what the applicant had wanted to submit to committee and that the MUGA was something that the applicant wished to construct regardless of future ... view the full minutes text for item 39/15 |
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An application for the extraction of sand (770,000 tonnes) and clay (512,000 cubic metres) from a site of 36.2 ha; filling of existing and resultant void with (2.6 million cubic metres) non-hazardous industrial, commercial, household and inert waste; installation of plant and equipment; alterations to existing site access onto A31; and comprehensive restoration of the site over a period of 11.5 years without compliance with Condition 1 of planning permission ref. WA99/0223 to allow the development be completed in all respects not later than 31 December 2029.
The recommendation is to PERMIT subject to conditions.
Additional documents: Minutes: An update sheet was tabled and is attachedto the minutes as Annex 1.
Officers: Alan Stones, Planning, Development and Control Team Manager Mark O’Hare, Senior Planning Officer Caroline Smith, Transport Development Team Manager Nancy El-Shatoury, Principle Solicitor
Speakers: Anthony Goodall, a Local Resident, made representations in objection to the application. The following points were raised: · Informed the Committee that he was a retired Chartered Engineer. · Noted that the planning permission obtained for the application lapsed in 2006. · Expressed that the air quality report was questionable. · Requested an amendment to the condition regarding damage to wildlife · Told the Committee that there was no gas emission information available for around 15 years · Expressed that the application should be denied for the applicant to submit a re-design.
Robert Dance, the agent for the applicant, spoke in support of the application. The following points were made: · Informed the Committee that external companies had been worked with to develop a plan. · The application was before the committee again to address any new factors which have emerged since the committee gave planning permission in 2014. A key issue is update guidance on air quality. · Noted that the pre-commencement activities that were required were ready to submit · The applicant was in the process of a reptile re-location programme around the site · Informed the Committee that the site had been trespassed and vandalised, more secure fencing would be erected. · Told the Committee that the consulted air quality specialist groups had agreed the report conclusions · A public consultation group would be established.
The Local Member, David Munro, registered to speak and made the following points in reference to the application: · Noted that once the application is permitted the applicant can begin implementing the conditions · Expressed local concern of the barbed wire on site · Expressed the importance of the full involvement of the community
David Munro then left the room at 11.20am.
Key points raised during the discussion: 1. The Senior Planning Officer introduced the report and informed the Committee that the application was first permitted on 3 September 2014; the current application was to extract sand and clay then infill with restoration within 15 years. There had been no objections from technical consultees. It was added that there was new air quality guidance in place and consultees agreed with the site plans. Members were informed that the applicant had undertaken reptile re-location and ground water monitoring. 2. A Member noted that the reason for the item coming back to Committee was the Kides protocol. It was expressed that issues considered the last time did not need to be re-considered. 3. It was queried whether the site was in an Air Quality Management Area (AQMA), officers commented that it was not, pollution monitoring was in place nearby. It was added that the site would need to be closely monitored to find out how the site affects the AQMA. 4. The Committee was informed that the recent vehicle pollution guidance had been reduced to 200 vehicle movements per day, ... view the full minutes text for item 40/15 |
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DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on 11 November 2015. Additional documents: Minutes: The date of the next meeting was noted.
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