Agenda and minutes
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Contact: Angela Guest tel: 020 8541 9075 Email: angela.guest@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions under Standing Order 40. Additional documents: Minutes: Apologies for absence were received from Mary Angell. |
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MINUTES OF THE LAST MEETING
To confirm the minutes of the meeting held on 11 January 2017. Additional documents: Minutes: The Minutes were APPROVED as an accurate record of the previous meeting. |
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PETITIONS
To receive any petitions from members of the public in accordance with Standing Order 65 (please see note 7 below). Additional documents: Minutes: There were none. |
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PUBLIC QUESTION TIME
To answer any questions received from local government electors within Surrey in accordance with Standing Order 66 (please see note 8 below). Additional documents: Minutes: There were none. |
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MEMBERS' QUESTION TIME
To answer any questions received from Members of the Council in accordance with Standing Order 47. Additional documents: Minutes: There were none. |
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DECLARATIONS OF INTERESTS
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.
Additional documents: Minutes: There were none. |
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Expansion of existing 2 FE Infant School with 26 FTE Nursery to a 2 FE Primary School with 26 FTE Nursery to include the demolition of existing nursery, reception and shed buildings and erection of a new Key Stage 1 building on the West Street frontage together with a part two storey and part single storey extension to the existing school building with associated access improvements, amended staff parking, removal of trees, landscaping including new hardstanding and drainage infrastructure.
Additional documents: Minutes: Officers: Dawn Horton-Baker, Senior Planning Officer Alan Stones, Planning Development Team Manager Caroline Smith, Transport Development Planning Manager Nancy El-Shatoury, Principal Solicitor
Speakers:
John Beckett, the Local Member, made the following points:
1. The local Member raised concerns about the design aspects of the application and stated that the use of standard eaves would be more sympathetic to the conservation area. 2. It was highlighted that officers gave a strong case to retain the trees on site but if any trees did have to be removed then new trees should be planted. 3. He welcomed the restricted hours of operation for the Heavy Goods Vehicles (HGVs) and delivery vehicles using the High Street but asked if a condition would be put in place to specify the hours of operation and the days of operation. 4. He drew attention to the increase of traffic in the area as a result of the application and sought further clarification on how it would be mitigated with a clear travel plan.
Key points raised during the discussion:
1. The Planning Officer introduced the report and the update sheet tabled at the meeting. It was explained that the site was located within a Conservation Area and within an area of high archaeological potential and that the constraints on the site lead to much pre-negotiation to balance the interests of all identified interests. It was noted that 12 letters of objection had been received that had mostly referred to the traffic implications of the application. Officers outlined a summary of the planning issues of the site in which it was confirmed that there was a strong need for school places in the area. Officers referred to the Local Members comments and agreed that an additional condition would be added regarding the hours of operation of the site. 2. A Member of the Committee referred to condition 6 of the report and asked if car parking would be available onsite in which officers confirmed that there would be. It was also highlighted that the Local Member’s comments on traffic management were considered in Condition 5 of the report. 3. Members stressed the importance of safety for pupils who choose to cycle to school and asked what measures would be put in place to increase this. Officers confirmed that an upgraded crossing would be constructed and that it was officers opinion that it was safe to travel to the site. 4. A Member of the Committee sought clarification on condition 13 and asked if it could be amended to include replacement trees to be planted on West Street. Officers confirm that Condition 13 would be amended to include this.
The resolution of the committee was unanimous Resolved: That application EP16/01319/CMA - Ewell Grove Infant and Nursery School, West Street, Ewell, Surrey KT17 1UZ was permitted subject to conditions and reasons set out in the report.
Actions/further information to be provided:
1. To include a condition regarding the hours of operation on the site. 2. To amend Condition 13 ... view the full minutes text for item 174/17 |
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MO/2016/1848 - Land at Bury Hill Wood, off Coldharbour Lane, Holmwood, Surrey RH5 6HN
Details of a pre and post development condition survey (method statement) pursuant to Condition 20 (ii) of appeal ref: APP/B3600/A/11/2166561 dated 15 August 2015.
Additional documents: Minutes: Officers: Samantha Murphy, Principal Planning Officer Alan Stones, Planning Development Team Manager Caroline Smith, Transport Development Planning Manager Nancy El-Shatoury, Principal Solicitor
Speakers: Mr. Everett, a local resident, made representations in objection to the application. He made the following points:
1. That the Committee defer the item as it should not be viewed as a stand alone but alongside the Traffic Management Plan. 2. Concern was raised over potential tree damage that could be caused by HGVs and if this would be monitored at all. 3. It was requested that a tree development survey be conducted to assess the potential damage and that a Tree Preservation Order be put in place.
Mrs. Smith, a local resident, made representations in objection to the application. she made the following points:
1. That the significance of the sunken lanes and the damage HGVs would have on the fragile environment should be considered by the committee members as pictures had not been included in the report. 2. A survey of the camber was requested as the angle of the lane could cause the HGVs to tilt and potentially caused damage to the surrounding area. 3. Referenced the report stating that damage had to be recorded within 48 hours of the event. It was stressed that this was more than sufficient amount of time and that specific measures for emergencies needed to be put in place to avoid any further damage. 4. The local resident raised concerns over the debris left on the lane by HGVs as this would cause issues with the surrounding environment.
Ms. Elcoate, a local resident, made representations on behalf of Mr. Simmons in objection to the application. She made the following points:
1. Concern about the potential damage that would be caused by HGVs to the exposed tree roots on the banks of the lane. It was asked that any work carried out should be by competent, qualified arborists and in accordance with the British Standard 3998 Tree work Recommendations.
Mr. Elliott, the applicant’s agent, made the following points in response:
1. He confirmed to the Committee that the HGVs would be fitted with video cameras and that a survey of the lane would be completed daily to record any impact to the environment. 2. The Committee were assured that the whole focus was to protect the trees in the area and that every step would be taken to do so. The lanes width and canopy had been taken into account in regards to the HGVs size and that they were deemed suitable. 3. The applicant’s agent highlighted that a convoy system had been implemented for the HGVs to prevent speeding and stop overtaking therefore reducing damage to the environment. 4. It was confirmed that if damage were to occur in the lane that there would be an immediate response rather than waiting 48 hours. 5. The applicant’s agent highlighted that risk assessments had been carried out from the beginning of the project and that the trees would be ... view the full minutes text for item 175/17 |
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Construction of a new internal road and realignment of the existing internal haul road, installation of two additional weighbridges and associated offices, overflow car park, bund; and removal and replacement of hedgerow.
Additional documents: Minutes: Officers: Samantha Murphy, Principal Planning Officer Alan Stones, Planning Development Team Manager Caroline Smith, Transport Development Planning Manager Nancy El-Shatoury, Principal Solicitor
Speakers: Helena Windsor, the Local Member, made the following points:
1. She raised concern about HGV drivers occupying the local cemetery lay-by when waiting for the site to open. It was stated that this was preventing visitors from parking close to the cemetery. 2. The Committee were informed that HGV drivers were previously using the cemetery’s lavatory facilities when they should have been reserved for cemetery visitors. It was asked that the HGV drivers were provided with their own facilities on site. 3. It was stated that data of vehicle movements had not been provided after requests had been made by local residents. The local Member asked that in future these requests be answered in good time.
Key points raised during the discussion:
1. The Officer introduced the report and informed the Committee that the application included a proposal to increase the efficiently of HGV movements and therefore reducing traffic of the surrounding public highway. In response to the Local Members comments, officers stated that the applicant had made HGV drivers aware of welfare facilities in Weybridge. The Committee noted a correction in the report which was that in the ‘Summery of Planning Issues’ section, the ‘Green Belt including restoration’ should say ‘yes’. 2. A discussion was had around record keeping in which it was confirmed that the applicant must submit records on request as per a condition of the landfill site. The Committee agreed to add an informative to ask the applicant to submit vehicle movement data in good time when requested. 3. A Member of the Committee stressed the dangers of HGVs parking on the public highway through the night and asked if a informative could be added to restrict this. Further discussion stated that parking restrictions would be most appropriate being considered at Local Committee. 4. The Committee agreed to add an informative to ensure that welfare facilities in the local area are publicised to HGV drivers.
Resolved: That application RE16/02710/CON - Land at Patteson Court Landfill, Cormongers Lane, Redhill, Surrey RH1 4ER was permitted subject to conditions and reasons set out in the report.
Actions/further information to be provided:
1. To add an informative to ask the applicant to submit vehicle movement data when requested. 2. To add an informative to ensure that welfare facilities in the local area are publicised to HGV drivers.
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The continued retention and operation of a mortar batching plant until 30 June 2017 without compliance with Condition 3 of planning permission ref: WA/2013/0721 dated 10 July 2013.
Additional documents: Minutes: Officers: Samantha Murphy, Principal Planning Officer Alan Stones, Planning Development Team Manager Caroline Smith, Transport Development Planning Manager Nancy El-Shatoury, Principal Solicitor
Key points raised during the discussion:
1. The Planning Officer introduced the report and the update sheet tabled at the meeting. The Committee received a summery of details in the report and were recommended to permit the application subject to conditions. 2. The Committee discussed when the site would be decommissioned in which officers confirmed that the applicant had provided a decommissioning programme which showed intent for the site to be decommissioned and closed in June.
The resolution of the committee was unanimous
Resolved: That application WA/2016/2323 - Land at Runfold South Quarry, Guildford Road, Runfold, Farnham, Surrey GU10 1PB was permitted subject to conditions and reasons set out in the report.
Actions/further information to be provided:
None.
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DATE OF NEXT MEETING
The next meeting of the Planning & Regulatory Committee will be on 22 March 2017. Additional documents: Minutes: The date of the next meeting was noted. |