Councillors and committees

Agenda and minutes

Venue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF

Contact: Joss Butler  Email: joss.butler@surreycc.gov.uk

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Items
No. Item

11/21

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions under Standing Order 41.

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    Minutes:

    None recevied.

12/21

MINUTES OF THE LAST MEETING pdf icon PDF 234 KB

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    To confirm the minutes of the meeting held on (25 March 2021).

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    Minutes:

    The Minutes were APPROVED as an accurate record of the previous meeting.

13/21

PETITIONS

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    To receive any petitions from members of the public in accordance with Standing Order 84 (please see note 7 below).

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    Minutes:

    There were none.

14/21

PUBLIC QUESTION TIME

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    To answer any questions received from local government electors within Surrey in accordance with Standing Order 85 (please see note 8 below).

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    Minutes:

    There were none.

15/21

MEMBERS' QUESTION TIME pdf icon PDF 290 KB

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    To answer any questions received from Members of the Council in accordance with Standing Order 68.

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    Minutes:

    Two questions were received from Mr Ernest Mallet. The questions and responses were published in a supplementary agenda on 15 June 2021.

     

    1.    As a supplementary question to Question 1, Mr Mallet thanked officers for the response and asked whether paper copies of the National Planning Policy Framework and Minerals and Waste Policy documents could be made available to Members. Officers confirmed that a Members’ library of key documents would be available following the end of COVID-19 restrictions.

    2.    As a supplementary question to Question 2, Mr Mallet stated that he was grateful for the progress and asked whether details around car parking and visitor access were included in the process. Officers confirmed that the draft management plan should be formally submitted in Summer 2021 and officers expected details on visitor access to be included.

     

     

     

     

     

16/21

DECLARATIONS OF INTERESTS

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

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    Minutes:

    Catherine Powell declared a non-pecuniary interest for Items 7 & 8 as she had previously lived in the Seale and Sands Parish and had supported the Parish Council in the restoration of landfill and quarry sites. Catherine Powell further stated that she no longer lived in the area and was not personally affected by the Landfill.

17/21

MINERALS/WASTE WA/2021/0004 - Land at Homefield Sandpit, Guildford Road, Runfold, Farnham, Surrey GU10 1PG pdf icon PDF 498 KB

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    Continued use of workshop for use in repairing onsite plant, machinery and lorries without compliance with Conditions 1 and 2 of planning permission ref: WA11/0009 dated 7 April 2011 (as amended by planning application ref: WA/2020/1753 dated 11 December 2020) to extend the period of development.

    Additional documents:

    Minutes:

    The Chairman agreed to consider Item 7 and Item 8 under one item.

     

    Officers:

    Jessica Darvill, Planning Officer

    Caroline Smith, Interim Planning Group Manager

    Stephen Jenkins, Interim Planning Development Manager

    Nancy El-Shatoury, Principal Lawyer

    Helen Forbes, Senior Solicitor

    Joss Butler, Committee Manager

     

    Speakers:

     

    None.

     

    Key points raised during the discussion:

     

    1.    Officers introduced the items and noted that Item 7 proposed the continued use of the workshop for use in repairing onsite plant, machinery and lorries without compliance with Conditions 1 and 2 of planning permission ref: WA11/0009 dated 7 April 2011 (as amended by planning application ref: WA/2020/1753 dated 11 December 2020) to extend the period of development. Furthermore, Members noted Item 8 proposed continued use of two storey extension to side of workshop to provide welfare facilities without compliance with Conditions 1 and 2 of planning permission ref: WA10/2109 dated 17 February 2011 (as amended by planning application ref: WA/2020/1754 dated 14 December 2020) to extend the period of development. Members went on to note details related to the location and planning history of the site.

    2.    A Member of the Committee stated that the original planning consent was granted on the basis that the facilities were ancillary and fundamental to the ongoing work of the site but there had been little evidence on site that this was the case. Further to this, The Member stated that there was some evidence that the inert waste recycling facility and the ancillary facilities were preventing and reversing the restoration which had already occurred. The Member then asked officers to undertake additional work to understand whether the facilities outlined were fundamental to the site’s restoration. Officers explained that officers had taken these points into account when monitoring the site however the applications before committee were not concerning the restoration of the site. The Member went on to request that that a condition was in place to ensure the facilities outlined in the application were fundamental to the filling and restoration of the site. The officer stated that it was their opinion that the workshop was an appropriate facility to be had on site to ensure the maintenance of machinery was undertaken without causing further impact to the surrounding area. 

    3.    A Member asked whether officers were clear that the site was no longer used for sand extractions and waste recycling. Officers confirmed that they had visited the site for routine site monitoring and that there was evidence that the activities had ceased. There was however a Review of Old Mineral Permissions (ROMP) application in progress which would consider the restoration process and whether it could be completed in a shorted time period.

    4.    A Member requested that a condition be included to ensure an annual report was created to detail what maintenance was undertaken in the facility and why it was essential to the restoration of the site. Officers confirmed that the conditions were already clear that the workshop would only be used in connection to activities on the site  ...  view the full minutes text for item 17/21

18/21

Minerals/Waste WA/2021/0005 - Land at Homefield Sandpit, Guildford Road, Runfold, Farnham, Surrey GU10 1PG pdf icon PDF 633 KB

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    Continued use of two storey extension to side of workshop to provide welfare facilities without compliance with Conditions 1 and 2 of planning permission ref: WA10/2109 dated 17 February 2011 (as amended by planning application ref: WA/2020/1754 dated 14 December 2020) to extend the period of development.

    Additional documents:

    Minutes:

    Officers:

    Jessica Darvill, Planning Officer

    Caroline Smith, Interim Planning Group Manager

    Stephen Jenkins, Interim Planning Development Manager

    Nancy El-Shatoury, Principal Lawyer

    Helen Forbes, Senior Solicitor

    Joss Butler, Committee Manager

     

    Speakers:

     

    None.

     

    Key points raised during the discussion:

     

    Discussion was held under Item 7.

     

    Actions / further information to be provided:

    None.

    Resolved:

    It was agreed to PERMIT planning permission WA/2021/0005 subject to the conditions from page 63 of the agenda.

19/21

Waste Management Application Ref. MO/2020/1804 - Land at Rolls Farmhouse, Partridge Lane, Newdigate, Surrey RH5 5BW pdf icon PDF 616 KB

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    Change of use of land, existing storage bays and existing building for the storage and sorting of green waste. Erection of roof on storage barn and retaining bund.

     

    Additional documents:

    Minutes:

    Officers:

    Caroline Smith, Interim Planning Group Manager

    Stephen Jenkins, Interim Planning Development Manager

    Nancy El-Shatoury, Principal Lawyer

    Joss Butler, Committee Manager

     

    Speakers:

     

    None.

     

    Key points raised during the discussion:

     

    1.    Officers introduced that the application which was for the change of use of land, existing storage bays and existing building for the storage and sorting of green waste and erection of roof on the storage barn and retaining bund. Members noted details related to the history of the site which were outlined in the report.

    2.    A Member asked whether applicants were supported to amend their refused application to allow for approval. Officers explained that the applicant may wish to amend the application during appeal to meet the very special circumstances.

     

    Actions / further information to be provided:

    None.

    Resolved:

    The Committee agreed to REFUSE planning application Ref. MO/2020/1804 for the

    following reasons:

     

    1. The proposed development does not comply with the locational criteria for waste

    management development as set out in Policies 2 and 10 of the Surrey Waste Plan

    2019.

     

    2. The industrial nature and scale of the development would not preserve or enhance

    local landscape character or the visual amenities of the local landscape contrary to

    Policies 13 and 14 of the Surrey Waste Plan 2019, Policies ENV4, ENV22, and

    RUD19 of the Mole Valley Local Plan 2000, and Policies CS13 and CS15 of the Mole

    Valley Core Strategy 2009.

     

    3. The applicant has failed to demonstrate factors that amount to very special

    circumstances which clearly outweigh harm to the Green Belt and other identified

    harm to the local landscape character and visual amenities of the rural countryside

    contrary to Policy 9 of the Surrey Waste Plan 2019 and Policy RUD19 of the Mole

    Valley Local Plan 2000.

20/21

DATE OF NEXT MEETING

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    The next meeting of the Planning & Regulatory Committee will be on 7 July 2021.

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    Minutes:

    The date of the next meeting was noted as 7 July 2021.