Agenda, decisions and minutes
PDF 2 MBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Joanna Hardy, Community Partnership and Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillor Richard Mantle, Councillor Mrs Kay Hammond and Councillor Mrs Joan Spiers |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Minutes: The following correction was made to the minutes: Councillor Michael Blacker attended the previous meeting.
Subject to the above amendment, the minutes were agreed as a true and accurate record of the meeting.
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes:
None received.
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: Two petitions were received.
Traffic light pedestrian crossing on Pendleton Road, Redhill
The Committee NOTED the response of the Highways Manager.
Reigate High Street 20mph Speed Limit
The Committee received a petition signed by 700 residents agreeing with the statement: “to support for a reduction in the speed limit from 30 mph to 20 mph in Reigate High Street”.
The Committee NOTED the response of the Highways Manager to the petitions attached as Annex A. |
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: One formal public question was received. A response was tabled and is attached to the minutes as Appendix B.
[Cllr Alex Horwood asked a supplementary question “Given that Surrey County Council is aware of this issue already, how is the Local Committee going to improve parking?] The Highways Manager committed to providing an answer to this question at a later date. |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. Minutes: One Member question was received from Cllr Barbara Thomson. A response was tabled and is attached to the minutes as Appendix C.
[Cllr Thomson asked a supplementary question” Please can the Head of Service, Early Years and Childcare Service clarify whether the last paragraph of the report refers to January 2015. Please can the Head of Service, Early Years and Childcare Service also keep Cllr Thomson updated on support for the Dovers Green Play group?”]
The Head of Service, Early Years and Childcare Service confirmed that the last paragraph of the report did refer to January 2015 and that he would keep Cllr Thomson updated on support for the Dovers Green Play group. |
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Early Years and Children's Centres Update (FOR INFORMATION)
This report provides an overview of early education and childcare services and children’s centre services in the borough of Reigate & Banstead.
Decision:
Minutes: Declarations of Interest: None
Officers attending: Phil Osborne, Early Years and Childcare Service Manager
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members were informed that the quality and availability of Early Years provision in Reigate and Banstead was in general very good. However, the service would like to do more work with disadvantaged families in the borough. Members requested that more focused support is provided for vulnerable families.
The level of qualifications for group leaders are excellent at 87% at level 3 and above and are good for other paid staff at 49%. Members stated that they would like to see a higher percentage of staff gaining a Level 3 or above qualification.
Members discussed supporting organisations with identifying children with special needs which would assist with buying in additional staffing. Members noted that 20% of children are not achieving and queried the reasons for this and stated that they wished to see the gap lowered.
Members noted that work is being undertaken on a project to provide better information services for families moving into the area. Early Years are also working with services for Young People to gain more information about young parents and their needs.
Members were informed that the service is looking to expand places for 2 year olds in the boroughs and districts in Surrey. The Chairman requested that the Committee be kept updated on developments for the Early Years Service in the borough.
NOTED the report. |
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Local Committee Task Groups 2014/15 - Vacancies (FOR DECISION)
The Local Committee is asked to appoint representatives from Reigate and Banstead Borough Council to the Youth Task Group, the Local Sustainable Transport Fund Task Group and the Redhill Parking Task Group for 2014-15.
Decision: COMMITTEE:
AGREED: to appoint the below representatives from Reigate and Banstead Borough Council to the Youth Task Group, the Local Sustainable Transport Fund Task Group and the Redhill Parking Task Group for 2014-15.
REASONS:
To enable the Local Committee’s task groups to draw upon the local knowledge of its Borough Council co-opted Members.
Minutes: The Local Committee AGREED: to appoint the below representatives from Reigate and Banstead Borough Council to the Youth Task Group, the Local Sustainable Transport Fund Task Group and the Redhill Parking Task Group for 2014-15.
The membership of these task groups for 2014-15 to be as follows:
Youth Task Group – Councillor Julian Ellacott, Councillor Mrs Rachel Turner and Councillor Ms Sarah Finch
Local Sustainable Transport Fund Task Group – Councillor Ms Sarah Finch, Councillor Julian Ellacott and Councillor Michael Blacker
Redhill Parking Group – 3 councillors were nominated to the 2 places on the group.
The Committee took a vote: Councillor Tony Schofield received 10 votes Councillor Julian Ellacott received 9 votes Councillor Ms Sarah Finch received 2 votes
It was therefore agreed that Councillors Scholfield and Ellacott would represent the Committee on the Task Group for 2014/15. |
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Surrey Fire and Rescue Service - Local Update and Performance Report (FOR INFORMATION)
The report contains information on the various activities undertaken by the borough team to reduce the risk from fire, water and road traffic incidents to the residents of the Reigate & Banstead Borough, including direct contact, public education programmes and campaigns.
Decision:
Minutes:
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In June 2012, Surrey County Council was successful in securing an award of £14.3 million in grant funding from the Department for Transport’s Local Sustainable Transport Fund (LSTF). This is in addition to the award of £3.9 million LSTF Key Component secured in July 2011. Both grants are for the period up to 31 March 2015 and jointly form the Surrey Travel SMART programme. As part of the programme, a total of £4.8million has been allocated for sustainable travel improvements in Redhill/Reigate. This report provides an update on progress and asks members to consider a number of bus clearway improvements, and cycle route improvements.
Additional documents: Decision:
The Committee:
(i) AGREED the proposed bus stop clearways are introduced at the existing bus stops along the improved quality bus corridors (Redhill-Merstham (bus routes 430/435), and Earlswood-Whitebushes (bus routes 420/460, 430/435, 424) as specified in Annexes A and B to the report submitted. (ii) AGREED the proposed cycle route improvements to the National Cycle Route (NCR 21) be approved for construction. (iii) AGREED the proposed cycle route improvements to St Annes Drive (Redhill) be approved for construction including the conversion of the western footway between Noke Drive and the traffic island near Warwick School to shared pedestrian and cycle use. (iv) AGREED the proposed improvements submitted by the Reigate and Redhill Business Travel Forums outlined in Annexes H and I to the report submitted, be approved to proceed to delivery. (v) AGREED to delegate authority for decision making on the final round of business travel forum schemes to the Head of Travel and Transport in consultation with the Chair of the Reigate and Banstead Local Committee and the LSTF Task Group. (vi) NOTED the progress of the 2014/15 Travel SMART Wayfinding programme for Redhill.
REASONS: 1. Buses require parallel alignment to the kerb to deploy ramping and kneeling equipment. This allows step-free access for wheelchair users, those with mobility problems and easier boarding/alighting for all passengers. 2. Parked vehicles within bus stops prevent this access. 3. Reliability of buses is improved if the vehicles are able to approach, stop and depart bus stops without hindrance, improving accuracy of scheduled bus stopping times and encouraging usage of sustainable transport 4. Bus stop clearways enable Borough enforcement officers to issue penalty charge notices on offending vehicles thereby discouraging inconsiderate parking. 5. Walking and cycling improvements provide better accessibility and opportunity for people to travel sustainably, helping to reduce congestion. 6. All business travel forum submissions meet LSTF objectives and fall within agreed funding allocations for 2014/15. 7. Providing delegated approval on the final round of Business Travel Forum schemes will enable these to be delivered before the project deadline of March 2015.
Minutes: Declarations of Interest: None
Officers attending: Marc Woodhall Sustainable Transport Managerand Alison Houghton Senior Transport Officer (Infrastructure)
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members discussed the installation of 50 bus stop clearways to allow people greater accessibility at bus stops with buses being able to pull up and away smoothly. This would also improve buses being able to keep to schedule.
Members asked if residents would be consulted on the introduction of the clearways, officers confirmed that residents would be written to.
The Committee:
(i) AGREED the proposed bus stop clearways are introduced at the existing bus stops along the improved quality bus corridors (Redhill-Merstham (bus routes 430/435), and Earlswood-Whitebushes (bus routes 420/460, 430/435, 424) as specified in Annexes A and B to the report submitted. (ii) AGREED the proposed cycle route improvements to the National Cycle Route (NCR 21) be approved for construction. (iii) AGREED the proposed cycle route improvements to St Annes Drive (Redhill) be approved for construction including the conversion of the western footway between Noke Drive and the traffic island near Warwick School to shared pedestrian and cycle use. (iv) AGREED the proposed improvements submitted by the Reigate and Redhill Business Travel Forums outlined in Annexes H and I to the report submitted, be approved to proceed to delivery. (v) AGREED to delegate authority for decision making on the final round of business travel forum schemes to the Head of Travel and Transport in consultation with the Chair of the Reigate and Banstead Local Committee and the LSTF Task Group. (vi) NOTED the progress of the 2014/15 Travel SMART Wayfinding programme for Redhill.
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This paper is to update members on the Redhill Balanced Network and an additional legal order is required.
Additional documents: Decision: The Committee:
(i) NOTED the update provided and the latest programme of works in Annex A of the report submitted. (ii) AGREED to the creation of a bus only right turn into Ladbroke Road once the new junction is constructed, Annex B of the report submitted. (iii) AGREED that if objections are received to advertisement of the legal notices and traffic orders, the Area Team Manager is authorised to try and resolve them in consultation with the Chairman, vice chairman, Divisional Members and Project Manager, and decide whether or not they should be acceded to and therefore whether the orders should be made, with or without modification.
REASONS: To introduce a bus only right turn into Ladbroke Road once the new junction is constructed.
Minutes: Declarations of Interest: None
Officers attending: Paul Fishwick, LSTF Project Manager
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members noted that the works on Redhill Balance Network would be moved back until February 2015 because of safety concerns and the Christmas shopping period.
The Committee:
(i) NOTED the update provided and the latest programme of works in Annex A of the report submitted. (ii) AGREED to the creation of a bus only right turn into Ladbroke Road once the new junction is constructed, Annex B of the report submitted. (iii) AGREED that if objections are received to advertisement of the legal notices and traffic orders, the Area Team Manager is authorised to try and resolve them in consultation with the Chairman, vice chairman, Divisional Members and Project Manager, and decide whether or not they should be acceded to and therefore whether the orders should be made, with or without modification.
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Highways Schemes Update (Executive Function - For Information)
At the 2nd December 2013 Local Committee, Members agreed a programme of revenue and capital highway works in Reigate and Banstead. Delegated Authority was given to enable the forward programme to be progressed without the need to bring further reports for decision. This report sets out recent progress and also updates Members on other maintenance programmes in Reigate and Banstead and on customer enquiries.
Decision: The Committee:
NOTED the contents of the report.
REASONS: To update the Local Committee on the progress of the highway works programme in Reigate and Banstead.
Minutes:
Declarations of Interest: None
Officers attending: John Lawlor, Area Highways Manager
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members noted that Highways had been allocated a large portion of pipe repairs, officers were working to improve customer contact in this area.
Members queried whether blocked gullies are logged as blocked and were informed that this was the case. Funding that is being received locally was being used to target areas that needed more cleans. Highways would be receiving more historical information about silt levels.
Members were informed that Highways were in regular contact with Thames Water and that they hoped to start to bring local flood groups and farmers together in Reigate and Banstead.
Members wished to know whether Street Works worked closely with Highways to carry out inspections. The officer informed Members that inspections are coordinated with Street Works.
Members asked what the process was for adding broken pipes to a list for action. Members were requested to contact Terry O’Neil to report any issues. Members requested a list of broken pipes per division for the next informal Local Committee.
Councillor Gosling raised questions regarding Woodmansterne Road, officers were requested to respond to the councillor directly.
Councillor Gulati raised the issue of flooding of Outwood Lane and Holly Lane that occurred in June 2014 and the planned resurfacing of Woodmansterne Lane, officers agreed to find out and come back to the councillor.
Members noted that a list of works to address flooding damage have been compiled and asked officers to come back with dates of these works to the Committee.
The Committee:
NOTED the contents of the report.
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Member Allocations (For Information)
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation. For the financial year 2014/15 the County Council has allocated £10,300 revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. This report provides an update on the projects that have been funded since April 2014 to date. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Rowena Zelley, Local Support Assistant
Petitions, Public Questions, Statements: None
Member Discussion – key points:
The Committee NOTED the amounts that have been spent from the Members’ Allocation (revenue) and Local Committee capital budgets, as set out in Annex 1 of the report submitted.
[The Chairman reminded Members that all funding must be committed by the end of February 2014.]
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Cabinet Forward Plan (For Information)
The Cabinet leads the preparation of the Council’s policies and budget and makes recommendations to the County Council on major policy plans, the budget and Council Tax. The Cabinet takes decisions within this framework of plans and procedural rules approved by the Council. It is held to account by the Council for its performance. The Forward Plan details the reports and decisions the Cabinet will be considering over the next three months. This report highlights the key decisions of interest to the Local Committee. Minutes: The Committee NOTED the report.
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Local Committee Forward Plan (For Information)
To note the forward programme of reports to the Local Committee (Reigate & Banstead) in 2014-15. This is an indicative forward programme. Further items are likely to be added and the list is subject to amendment.
Minutes: The Committee NOTED the report.
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