Agenda, decisions and minutes
PDF 2 MBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Joanna Long, Community Partnership and Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Decision: The following Members of the Committee gave apologies for the meeting: Councillor Mrs Sarah Finch, Cllr Richard Mantel, Cllr Mrs Rachel Turner, Cllr Julian Ellacott and Councillor Mrs Joan Spiers. Minutes: The following Members of the Committee gave apologies for the meeting: Councillor Mrs Sarah Finch, Cllr Richard Mantel, Cllr Mrs Rachel Turner, Cllr Julian Ellacott and Councillor Mrs Joan Spiers. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Minutes: The minutes were agreed as a true and accurate record of the meeting. |
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: None received.
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: One petition was received.
The Committee received a petition signed by 532 residents, agreeing with the statement:
“to make safe the roads and pathways around Sandcross School. We are requesting that the following is dealt with as soon as possible.
Barriers to be extended Reduce the speed limit to 20 during school times Drain to be put in place at the crossing as huge puddle occurs when its wet Drop the curb at crossing to allow disabled access to crossing and ease for buggies Better enforcement of the road laws and parking laws“
The Committee NOTED the response of the Highways Manager attached to the minutes as Appendix A.
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: One formal public question was received. A response was tabled and is attached to the minutes as Appendix B.
[Cllr Mrs Barbara Thomson asked a supplementary question “Please can we monitor this situation?] The Highways Manager stated that they would review the situation once work had stopped at Pebble Hill.
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Annex B Public Question Response Mrs Hammond Lynn walk 011214 |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. |
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Annex C Response to Member question Cllr Newstead Reigate Priory Museum |
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Trading Standards Service Update (FOR INFORMATION)
Please find attached a briefing paper in respect of the work currently being undertaken by the Trading Standards Service. It also includes some newer work that we are carrying out in respect of Surrey and Reigate and Banstead residents who have been responding to Mass Marketing Scam Mail. We would also like to make Carers and householders aware of the new Scam Sticker packs.
Additional documents: Minutes: Declarations of Interest: None
Officers attending: David Bullen, Senior Trading Standards Officer
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members were informed that over the last few years Trading Standards had been working to do more to help vulnerable consumers and enhance protection for that group. Particularly working with Adult Social Care so that vulnerable adults identified by either service could be assisted.
Members were updated that the Surrey County Council and Buckinghamshire County Council Joint Trading Standard service would be launched on 1 April 2015 and working together would do more to benefit residents. Members thought the new joint service would provide a breadth of services. It was confirmed that the same number of frontline staff would be delivering the service following the merger.
Members asked what the Trading Standards service was doing to prevent young people being involved in alcohol abuse. It was stated that this is still a priority for the service, however they have moved away from test purchasing and now ensure that businesses receive advice on what they should be doing to protect their business.
Members asked if Trading Standards worked with Surrey Police; officers confirmed that they regularly work with the police. Members suggested that cyber crime be flagged up with the police.
Members queried whether trading standards played a role in inspecting food standards or whether this was Environmental Health’s remit. Members requested that David Bullen find out what links Trading Standards have with the Environmental Health service in Reigate and Banstead Borough Council.
Members were advised to speak to Citizens Advice if they were aware of any fraudulent activity.
Members asked how Trading Standards are linking in with Social Services. Members were informed that the service works with social workers and core managers to educate them so that they can advise their clients and get messages out.
The Committee:
Noted the report and Trading Standard’s work to raise awareness of Mass Marketing Fraud, including scam sticker packs and Guidance Notes for individuals and Carers.
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This paper presents the outcomes of the development of a Reigate and Banstead Local Transport Strategy (LTS) and Forward Programme. It makes recommendations that the Committee approve the Local Transport Strategy and Forward Programme. The county council is producing Local Transport Strategies and Forward Programmes for each district and borough in the county. The purpose of these strategies is to support the growth set out within district and borough local plans and provide a programme of transport infrastructure required to deliver this growth. They also provide an evidence base for future funding bids. Additional documents: Decision:
Delivering the Reigate and Banstead Local Transport Strategy will support the County Council’s priorities to promote sustainable economic growth and secure investment in infrastructure. It also supports the Borough Councils objectives to provide effective services, infrastructure and transport options. The Reigate and Banstead Local Transport Strategy will benefit Surrey residents and businesses accommodating sustainable population growth, driving the economy and reducing impacts on the environment.
Members wished to ensure that the Reigate and Banstead Local Transport Strategy and schemes in the Forward Programme of the Strategy were prioritised, including through feasibility assessment and impact of major schemes such as the Hooley interchange.
Minutes:
Delivering the Reigate and Banstead Local Transport Strategy will support the County Council’s priorities to promote sustainable economic growth and secure investment in infrastructure. It also supports the Borough Councils objectives to provide effective services, infrastructure and transport options. The Reigate and Banstead Local Transport Strategy will benefit Surrey residents and businesses accommodating sustainable population growth, driving the economy and reducing impacts on the environment.
Members wished to ensure that the Reigate and Banstead Local Transport Strategy and schemes in the Forward Programme of the Strategy were prioritised, including through feasibility assessment and impact of major schemes such as the Hooley interchange.
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Highways Scheme Update ( Executive Function - For Decision)
At the 2nd December 2013 Local Committee, Members agreed a programme of revenue and capital highway works in Reigate and Banstead. Delegated Authority was given to enable the forward programme to be progressed without the need to bring further reports to the Local Committee for decision. This report sets out recent progress, updates Members on other maintenance programmes in Reigate and Banstead and on customer enquiries.
Decision: The Local Committee agreed to:
(i) Note the contents of the report; and (ii) Agree that a scheme to improve pedestrian facilities at the junction of Garratts Lane/Holly Lane, Banstead is not progressed at the current time. Reasons: To update the Local Committee on the progress of the highway works programme in Reigate and Banstead.
Minutes: Declarations of Interest: None
Officers attending: Anita Guy, John Lawlor - Highways
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members were encouraged to contact the Maintenance Engineer to explore how their funds could be allocated.
Members were informed that the hatching proposal from Salford and Sidlow Parish Council would not go ahead as the present scheme would address the issues raised. The parish council had also raised the issue of flooding on the A23, the drainage engineer was requested to liaise with the parish council and the local committee to find out more.
The parish council had also raised the issue of flooding on the A23, the drainage engineer was requested to liaise with the parish council and the local committee to find out more.
Officers were asked to report back to Councillor Newstead on dates when flood recovery works would be programmed in. Officers were also asked if there was a 5 year plan for utility works and if there was to forward this to Councillor Essex.
The Local Committee agreed to:
(i) Note the contents of the report; and (ii) Agree that a scheme to improve pedestrian facilities at the junction of Garratts Lane/Holly Lane, Banstead is not progressed at the current time. Reasons: To update the Local Committee on the progress of the highway works programme in Reigate and Banstead.
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HIGHWAYS FORWARD PROGRAMME 2015/16 - 2016/17 (Executive Function for Decision)
This report seeks approval of a programme of highway works for Reigate and Banstead funded from the Local Committee’s delegated capital, revenue and Community Enhancement budgets.
Additional documents: Decision: The Local Committee (Reigate & Banstead) agreed to: General (i) Note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2015/16 remains the same as for 2014/15, at £780,210; (ii) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount; Capital Improvement Schemes (ITS) (iii) Agree that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1; (iv) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required; Capital Maintenance Schemes (LSR) (v) Agree that the capital maintenance schemes allocation for Reigate and Banstead be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members; Revenue Maintenance (vi) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of this report; (vii) Agree that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of October 2015, the monies revert to the relevant Member’s Community Enhancement allocation; (viii) Agree that the remaining £134,110 of the revenue maintenance budget be used to fund minor maintenance works throughout Reigate and Banstead, as identified by the Area Maintenance Engineer in consultation with the Chairman, Vice-Chairman and relevant divisional Member. Community Enhancement Fund (ix) Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (X) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.
Reasons: To agree a forward programme of highways works in Reigate and Banstead for 2015/16 – 2016/17, funded by the Local Committee’s devolved budget.
Minutes: Declarations of Interest: None
Officers attending: Anita Guy, John Lawlor - Highways
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members asked about the Pendleton Road crossing and were informed that a design engineer would be working up designs ready for the end of December 2014.
The Local Committee (Reigate & Banstead) agreed to: General (i) Note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2015/16 remains the same as for 2014/15, at £780,210; (ii) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount; Capital Improvement Schemes (ITS) (iii) Agree that the capital improvement schemes allocation for Reigate and Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1; (iv) Authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required; Capital Maintenance Schemes (LSR) (v) Agree that the capital maintenance schemes allocation for Reigate and Banstead be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members; Revenue Maintenance (vi) Authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of this report; (vii) Agree that £5,000 per County Councillor be allocated from the revenue maintenance budget for Highways Localism Initiative works, and that if this funding is not distributed by the end of October 2015, the monies revert to the relevant Member’s Community Enhancement allocation; (viii) Agree that the remaining £134,110 of the revenue maintenance budget be used to fund minor maintenance works throughout Reigate and Banstead, as identified by the Area Maintenance Engineer in consultation with the Chairman, Vice-Chairman and relevant divisional Member. Community Enhancement Fund (ix) Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (X) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.
Reasons:
To agree a forward programme of highways works in Reigate and Banstead for 2015/16 – 2016/17, funded by the Local Committee’s devolved budget.
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In June 2012, Surrey County Council was successful in securing an award of £14.3 million in grant funding from the Department for Transport’s Local Sustainable Transport Fund (LSTF). This is in addition to the award of £3.9 million LSTF Key Component secured in July 2011. Both grants are for the period up to 31 March 2015 and jointly form the Surrey Travel SMART programme. A total of £4.8million has been allocated for sustainable travel improvements in Redhill/ Reigate. This report provides an update to the committee on the progress of the programme in Redhill and Reigate and asks members to consider a number of bus clearway improvements, and cycle route improvements.
Additional documents: Decision:
Minutes:
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Services for Young People is re-commissioning services for 2015-2020, the new service model was approved by Cabinet on 23 September 2014. The current Local Prevention commission ends on 31 August 2015 and new funding agreements will be awarded for provision to start on 1 September 2015. The Youth Task Group has developed a set of priorities for Local Prevention in Reigate & Banstead based on local needs which providers who bid for Local Prevention will be asked to respond to. The Local Committee is asked to approve the Reigate & Banstead priorities so that the procurement exercise can start in December.
Additional documents: Decision: The Local Committee (Reigate & Banstead) agreed to:
(i) Approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Reigate & Banstead and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) Note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning (SOLD).
Reasons:
Local Prevention has been in place across Reigate & Banstead since 1 April 2012. It has contributed significantly to the reduction in young people becoming Not in Education, Employment or Training (NEET). It is therefore recommended that this early help commission is re-commissioned for 2015-20.
These recommendations will: a) Support the Council’s policy of Creating Opportunities for Young People
b) Support the Council’s priority to provide early help for children, young people and their families
Minutes: Declarations of Interest: None
Officers attending: Jeremy Crouch, Services for Young People
Petitions, Public Questions, Statements: None
Member Discussion – key points:
It was raised that the Banstead Youth group were concerned about losing some of their funding to other areas. The Youth Task group had taken the decision to assign resources where there was highest need. Officers will be working with Banstead Youth group and the community to support them.
Members requested that the ‘Tadworth’ title in the Reigate & Banstead Local Specification be changed to the ‘Preston Regeneration area’.
Redhill Youth Provision
Officers informed Members that funding had been approved to refurbish the Annex of the Family Centre in Redhill to provide youth provision for this high need area in the medium term. Renovations would start in January 2015 to make the building fit for purpose and then officers would work with the young people to decorate the centre so that they would be proud of it. The Chairman thanked officers for their hard work in achieving this. Officers confirmed that they were working on a Communications Plan for the new Redhill Youth Centre.
The Local Committee (Reigate & Banstead) agreed to:
(i) Approve the local priorities (Annex 1), to be considered by providers, focusing on the identified needs of Reigate & Banstead and the geographical neighbourhoods prioritised by the Youth Task Group. (ii) Note the changes to the council scheme of delegation which provides increased decision making to local commissioning in relation to youth work and Surrey Outdoor Learning (SOLD).
Councillor Gulati abstained from voting.
Reasons:
Local Prevention has been in place across Reigate & Banstead since 1 April 2012. It has contributed significantly to the reduction in young people becoming Not in Education, Employment or Training (NEET). It is therefore recommended that this early help commission is re-commissioned for 2015-20.
These recommendations will: a) Support the Council’s policy of Creating Opportunities for Young People
b) Support the Council’s priority to provide early help for children, young people and their families
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Presentation - Update from East Surrey Clinical Commissioning Group (CCG) (For Information)
Update on the commissioning of Healthcare Services for patients in East Surrey from NHS East Surrey Clinical Commissioning Group (CCG). Minutes: The Chairman informed Members that because of timings of the committee there hadn’t been enough time for the presentation from the East Surrey Clinical Commissioning Group (ES CCG). The ES CCG would therefore be invited to speak at a future meeting. |
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Parking Enforcement (For Information)
Local Committees are responsible for installing and reviewing on street parking restrictions. Committees have a scrutiny role of the enforcement operation and a share of any surplus income. This report sets out the background for these arrangements and provides an overview of the enforcement operation.
Minutes: Declarations of Interest: None
Officers attending: David Curl Parking Strategy and Implementation Team Manager, Jacquie Joseph, Parking Manager Reigate and Banstead Borough Council,
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members queried why there appeared to be a deficit in the Reigate and Banstead Borough Council’s parking finances. Officers explained that there had been a realignment of funding against property as this was a better way to reflect the costs. Officers were looking at ways of reducing the parking budget going forward.
Members agreed to postpone further consideration of the report until the next Committee on 2 March 2015 to receive more information on the parking finances and a breakdown of the accounts. Members requested parking accounts for the last 3 years for their consideration.
The Local Committee agreed to:
Appoint the below representatives to a Parking Finances task group:
Councillor Harrison, Councillor Gulati, Councillor Essex, Councillor Mrs Bramhall, Councillor Schofield and Councillor Ellacott
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Member's Allocations (For Information)
Additional documents: Minutes: Declarations of Interest: None
Officers attending: Rowena Zelley, Local Support Assistant
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members asked officers to confirm whether or not they had each allocated £500 to the Children’s Bursary Scheme. Members asked officers to chase the possible bid from the Reigations Rugby Club.
The Committee NOTED the amounts that have been spent from the Members’ Allocation (revenue) and Local Committee capital budgets, as set out in Annex 1 of the report submitted.
[The Chairman reminded Members that all funding must be committed by the end of January 2015.]
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Cabinet Forward Plan (For Information)
The Cabinet Forward Plan details the reports and decisions on Council policies, major plans and budgets the Cabinet will be considering over the next three months. This report highlights the key decisions of interest to the Local Committee. Minutes: The Committee NOTED the report.
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Local Committee Forward Plan (For Decision)
To note the forward programme of reports to the Local Committee (Reigate & Banstead) in 2014-15 as set out below and agree the dates of meetings for 2015/16. This is an indicative forward programme. Further items are likely to be added and the list is subject to amendment.
Minutes: The Committee NOTED the report.
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