Agenda, decisions and minutes
PDF 602 KBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Joanna Long, Community Partnership and Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Minutes: The following Members of the Committee gave apologies for the meeting: Councillor Ms Sarah Finch. Tom Kealey Leisure, Health and WellbeingManager at Reigate and Banstead Borough Council Manager also gave his apologies. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Minutes: The following corrections were made to Minutes:
Minute - 60/14 Highways Scheme Update
2nd paragraph to be changed to:
‘Members were updated on the hatching scheme for Salfords and Sidlow which was promoted through the County's Road Safety team. The area team had instructed the design team to look at how the A23 Bonehurst Road/Salbrook Road/Lodge Lane junction could be improved to address safety issues at the junction, accommodate increased traffic movement, and cater for pedestrians and cyclists. The hatching proposal would be included in the final report looking at the options for the junction.
A report would be presented to a future meeting of the Local Committee and the comments received from Salfords and Sidlow Parish Council to date would be included as part of this future report.’
Minute 59/14 Reigate and Banstead Local Transport Strategy and Forward Programme
3rd paragraph, 2nd sentence – to be changed from Road Network Scheme to ‘REIGATE ROAD NETWORK IMPROVEMENT SCHEME’.
Subject to the above amendments, the minutes were agreed as a true and accurate record of the meeting.
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: Councillor Michael Blacker declared that he had an interest in Item 12 Mark Road.
Councillor Julian Ellacott declared that he had an interest in Item 14 Members Allocations as he was a trustee in Loveworks.org. |
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East Surrey Clinical Commissioning Group Presentation
To receive a presentation from Dr Kerr Vice-Chairman East Surrey Clinical Commissioning Group (CCG). Minutes: Declarations of Interest: None
Officers attending: Dr Kerr, East Surrey Clinical Commissioning Group (CCG), Jane Smythson Communication Manager CCG
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Dr Kerr Vice Chairman of East Surrey Clinical Commissioning Group (CCG) gave a presentation on how the CCG are delivering health services. The East Surrey CCG is a GP led organisation responsible for planning and buying hospital, community and mental health services across Tandridge and Reigate and Banstead. Dr Kerr informed Members that the area of Banstead doesn't fall within the East Surrey CCG but is covered by the Surrey Downs CCG. He informed Members that in East Surrey there are 18 GP practices covering 176,000 residents. The East Surrey CCG contract with 150 health providers to deliver services. Dr Kerr welcomed anything Members could do to help run services more efficiently and use their knowledge to identify people who would benefit from social interaction for example. The Committee were updated that:
· more paramedic practioners are helping to provide care in the community and avoid A& E attendances · Launched a Health Help Now web app – www.healthhelpnow-nhs.net. · Pilot with Tandridge District Council in two GP surgeries to direct people to voluntary organisations who can assist with their health and wellbeing such as social activities · Applied to the Prime Minister's Challenge Fund to support 7 day opening e.g. 2 GP surgeries would be open in different locations over the weekend · Identifying patients at risk of going into hospital and offer them help and support · Introducing Health hubs in 2015/16 bringing health and social care services together
Dr Kerr updated Members that they are hoping to get a Health hub in the south of the East Surrey CGG area. Members did raise concerns about the extended hours at the GP surgery in Caterham Dean because residents in Redhill may not be able to drive to get there and it would be better if services were in walking distance. Members also highlighted the low birth rate in Merstham and Redhill West, Dr Kerr informed Members that the commonest reason for this is smoking in pregnant women and that this is the issue to try and address.
Dr Kerr asked if Members could promote the new Health App with members of the community. The Chairman thanked Dr Kerr and his team and offered the Local Committee's support.
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: One petition was received.
The Committee received a petition signed by 660 residents, agreeing with the statement:
‘Say yes to Reigate Hill crossing’
The Committee NOTED the response of the Highways Manager attached to the minutes as Appendix A.
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Annex A Reigate Hill Petition |
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: One formal public question was received. A response was tabled and is attached to the minutes as Appendix B.
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Annex B Public Question - DANGEROUS JUNCTION Brighton Road A217/CANONS LANE, BURGH HEATH |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. Minutes: None received.
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On Street Parking Enforcement Update (Executive Function for Information)
Local Committees are responsible for installing and reviewing on street parking restrictions. Committees have a scrutiny role of the enforcement operation and a share of any surplus income. This report sets out the background for these arrangements and provides an overview of the enforcement operation.
Minutes: Declarations of Interest: None
Officers attending: David Curl Parking Team Manager, Gavin Handford Corporate Policy and Governance Manager, Reigate and Banstead Borough Council
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members commented that when the Parking Task Group looked at the accommodation charges they were clear and noted that the borough council was seeking to reduce the accommodation costs by looking at potential uses for the main building at the Depot, financial costs should be coming down in 2016/17.
Members asked if there was a plan for refreshing line and signs, members were updated that an audit of signs had taken place and a contractor was currently refreshing signs so that enforcement could happen appropriately.
The Committee:
Noted the report
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Highways Schemes End of Year 2014/15 (Executive Function for Decision)
To inform the Local Committee on the outcome of the 2014/15 Integrated Transport and highways maintenance schemes programmes in Reigate and Banstead.
Minutes: Declarations of Interest: None
Officers attending: John Lawlor, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
The Committee:
Noted the report.
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Revised Highways Forward Programme 2015/16 and 2016/17 (Executive Function for Decision)
In December 2014 Local Committee agreed a programme of highway works in Reigate and Banstead for 2015/16 – 2016/17, based on the assumption that the devolved budgets would be the same as those received in 2014/15. Following the approval of the Revenue and Capital Budget 2015/16 to 2019/20 by Council on 10th February, it has been confirmed that the Local Committee’s revenue budget for 2015/16 will be reduced from its 2014/15 level. This report seeks approval of a revised programme of highway works to reflect this reduced level of funding.
Decision: The Local Committee (Reigate & Banstead) agreed to:
(i) Note the contents of the report; (ii) Agree that the revenue maintenance budget be allocated as set out in Annex 1 of the report but that the £52,000 Carriageway and Footway Patching funding be reallocated, £50,000 to Community Enhancement and £2,000 to Signs and Road Markings; (iii) Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (iv) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.
(iii) Agree that capital maintenance funding dedicated to drainage schemes be allocated on a priority basis, to be agreed by the Area Team Manager in consultation with the Local Committee Chairman and Vice-Chairman.
Reason:
To revise the 2015/16 – 2016/17 forward programme of highways works for Reigate and Banstead to reflect the reduced level of revenue funding.
Minutes: Declarations of Interest: None
Officers attending: John Lawlor, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members discussed the changes to the Local Committee’s revenue budget for 2015/16 which had been reduced from the 2014/15 level.
The Local Committee (Reigate & Banstead) agreed to:
(i) Note the contents of the report; (ii) Agree that the revenue maintenance budget be allocated as set out in Annex 1 of the report but that the £52,000 Carriageway and Footway Patching funding be reallocated, £50,000 to Community Enhancement and £2,000 to Signs and Road Markings; (iii) Agree that the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (iv) Agree that Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to their Community Enhancement allocation and arrange for the work activities to be managed by the Area Maintenance Engineer on their behalf.
(iii) Agree that capital maintenance funding dedicated to drainage schemes be allocated on a priority basis, to be agreed by the Area Team Manager in consultation with the Local Committee Chairman and Vice-Chairman.
Reason:
To revise the 2015/16 – 2016/17 forward programme of highways works for Reigate and Banstead to reflect the reduced level of revenue funding.
Councillor Michael Gosling abstained from voting.
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MARK STREET, REIGATE PROPOSED ONE-WAY WORKING (Executive Function for Decision)
Concerns have been raised by users of Mark Street, Reigate regarding the congestion and access. Funding was allocated in December 2013 for design and implementation of a short length of one-way working at the southern end of Mark Street.
Public consultation has been carried out on the proposals. The consultation also invited any other comments to be raised. This report presents the results of the public consultation. The Local Committee is asked to note the results of the consultation and to make a decision on how they wish to proceed.
Additional documents: Decision: The Local Committee (Reigate and Banstead) agreed to:
(i) Note the results of the public consultation as set out in this report, particularly that there is no strong level of support for the proposals presented for public consultation, although there is support for measures to improve safety and access ; (ii) Agree not to proceed with the proposals as presented for public consultation; (iii) Note that the parking issues raised during the consultation, be considered as part of the next scheduled parking review for Reigate and Banstead
Reasons:
To inform the Local Committee of the results of the public consultation and to investigate measures that take the views of those consulted into consideration. Minutes: Declarations of Interest: Councillor Michael Blacker declared an interest in Mark Road.
Officers attending: John Lawlor, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Councillor Michael Blacker commented that if the issue ever came back to Local Committee he would like to see a one way road scheme.
The Local Committee (Reigate and Banstead) agreed to:
(i) Note the results of the public consultation as set out in this report, particularly that there is no strong level of support for the proposals presented for public consultation, although there is support for measures to improve safety and access ; (ii) Agree not to proceed with the proposals as presented for public consultation; (iii) Note that the parking issues raised during the consultation, be considered as part of the next scheduled parking review for Reigate and Banstead
Reasons:
To inform the Local Committee of the results of the public consultation and to investigate measures that take the views of those consulted into consideration. |
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Pendleton Road Pedestrian Crossing (Executive Function for Decision)
Additional documents: Decision: The Local Committee (Reigate & Banstead) agreed to:
(i) Approve the design and implementation of a zebra crossing on a raised table in Pendleton Road, north of Abinger Drive (Option 2, para. 3.3 of the report); (ii) Authorise the advertisement of a Notice under the Highways Act 1980, the effect of which will be to introduce a raised table in Pendleton Road approximately 40m north of Abinger Drive; and (iii) Authorise delegation of authority to the Area Team Manager, in consultation -with the Reigate and Banstead Local Committee Chairman and Vice-Chairman, and the local divisional Member, to resolve any representations received in connection with the proposals.
Reasons:
To provide a formal crossing point for pedestrians walking to the schools located in Pendleton Road and accessing the nearby bus stops.
Minutes: Declarations of Interest: None
Officers attending: John Lawlor, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Councillor Bramhall confirmed that the majority of funding had been found for the crossing. Members asked if the zebra crossing did require a raised table; officers stated that they felt this was the best option.
The Local Committee (Reigate & Banstead) agreed to:
(i) Approve the design and implementation of a zebra crossing on a raised table in Pendleton Road, north of Abinger Drive (Option 2, para. 3.3 of the report); (ii) Authorise the advertisement of a Notice under the Highways Act 1980, the effect of which will be to introduce a raised table in Pendleton Road approximately 40m north of Abinger Drive; and (iii) Authorise delegation of authority to the Area Team Manager, in consultation -with the Reigate and Banstead Local Committee Chairman and Vice-Chairman, and the local divisional Member, to resolve any representations received in connection with the proposals.
Reasons:
To provide a formal crossing point for pedestrians walking to the schools located in Pendleton Road and accessing the nearby bus stops.
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LOCAL PREVENTION YOUTH TASK GROUP RECOMMENDATIONS (Executive Function for Decision)
The Local Committee is responsible for commissioning Local Prevention services to prevent young people becoming Not in Education, Employment or Training within their local area. The Local Committee Youth Task Group has recently met and received presentations from a range of potential providers. This papers sets out their recommendation for awarding Local Prevention. The recommendation for the of award of funding is the culmination of several months of work by the Youth Task Group that will result in services being commissioned by the Local Committee in response to local need. The work will be delivered by two commissions:
The Local Prevention One to One Early Help contract which will build the resilience of young people and remove identified barriers to their future employability, as part of Surrey’s early help arrangements. The Local Prevention in Neighbourhoods grant which will build the resilience of young people who are at risk of becoming NEET in local communities. As a result of the 2015-16 budget setting process Services for Young People (SYP) is facing an overall budget reduction of £2.6 million, subject to final decision by County Council. It should be noted that funding amounts for Local Prevention in Neighbourhoods included in this paper reflect the current 100% allocation and may be subject to a reduction to 80% following final budget decisions by the County Council. Decision: The Local Committee (Reigate and Banstead) agreed to:
1) Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Learning Space for the value of £64,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to YMCA East Surrey for the value of £64,000 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
Reasons:
The recommendations will support the council’s priority to ensure that all young people in Surrey are employable.
Minutes: Declarations of Interest: None
Officers attending: Jeremy Crouch, Services for Young People
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members asked what sort of evaluation of programs for young people and their success will take place and would young people be involved in the evaluation. Officers informed Members that the Youth Task group would be more involved in evaluation and the Area Manager would be coordinating centre based youth work on the ground and reporting to Local Committee twice a year.
The Local Committee (Reigate and Banstead) agreed to:
1) Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Learning Space for the value of £64,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to YMCA East Surrey for the value of £64,000 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
Reasons:
The recommendations will support the council’s priority to ensure that all young people in Surrey are employable.
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Member Allocations (Executive Function, For information)
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.
For the financial year 2014/15
the County Council has allocated £10,300 revenue funding to
each County Councillor and £35,000 capital funding to each
Local Committee. This report provides an update on the projects
that have been funded since April 2014 to date. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Rowena Zelley Local Support Assistant - Reigate and Banstead, SCC
Petitions, Public Questions, Statements: None
The Chairman thanked Rowena Zelley Local Support Assistant for being so helpful in supporting Members’ Allocations. |
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Cabinet Forward Plan (for information)
The Cabinet leads the preparation of the Council’s policies and budget and makes recommendations to the County Council on major policy plans, the budget and Council Tax. The Forward Plan details the reports and decisions the Cabinet will be considering over the next three months. This report highlights the key decisions of interest to the Local Committee. It is not a definitive list, and the full Forward Plan is available on the Surrey County Council website via the following link:
Minutes: The Committee NOTED the report.
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Local Committee Forward Plan (For information)
To note the forward programme of reports to the Local Committee (Reigate & Banstead) in 2015-16 as set out below. This is an indicative forward programme. Further items are likely to be added and the list is subject to amendment.
Minutes: The Committee NOTED the report.
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