Agenda, decisions and minutes
Venue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Joanna Long, Community Partnership and Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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Chairman's Announcements
Minutes: The Chairman welcomed the new Vice- Chairman Councillor Barbara Thomson and the new borough members: Councillor Richard Coad, Councillor Dr Lynne Hack, Councillor David Jackson, Councillor Jamie Paul and Councillor Bryn Truscott.
The Chairman thanked Joanna Long for all her hard work and welcomed Sue Briant who is seconded to cover the position until Sarah Quinn returns from maternity leave in October 2015. Sue’s substantive post is Community Partnership and Committee Officer (Spelthorne).
The Chairman informed the Committee that David Grantham from Reigate.UK would be doing a sound recording of meeting.
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Minutes: The following Members of the Committee gave apologies for the meeting: Councillor Michael Blacker, Councillor David Jackson and Councillor Bryn Truscott. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY) PDF 279 KB
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Minutes: The following corrections were made to the Minutes:
Minute - 18/14
2nd paragraph to be changed to:
Members also highlighted the ‘low weight of children’ in Merstham and Redhill West, Dr Kerr informed Members that the commonest reason for this is smoking in pregnant women and that this is the issue to try and address.
Subject to the above amendment, the minutes were agreed as a true and accurate record of the meeting.
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: None received.
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Minutes: None received.
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: None received.
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. Minutes: None received.
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Highways Scheme Update 2015 (Executive Function for Decision) PDF 215 KB
At the 1st December 2014 Local Committee, Members agreed a programme of revenue and capital highway works in Reigate and Banstead. An amended programme of works was agreed on 2nd March 2015 to take account of the reduced revenue budget. Delegated authority was given to enable the forward programme to be progressed without the need to bring further reports to the Local Committee for decision. This report sets out recent progress and updates Members on the number of enquiries received from customers.
Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Anita Guy, John Lawlor Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members commented that £4,000 for the crossing at A217 Brighton Road, Lower Kingswood seemed too much. It was clarified that although this sum had been allocated it could cost less. Members were informed that more information was likely to come out of a further study.
Members asked for clarification on the insufficient developer funding available to meet the estimated cost of the localised road widening at Tadworth Street. Highways officers were asked to find out if Woodmansterne Lane, Banstead was on the Horizon list and to inform Councillor Gulati.
The Committee:
Noted the report.
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Surrey undertakes an annual review of the Highways Cold Weather Plan and winter service at the end of each winter season, including the effectiveness of network coverage, operational improvements, organisational changes and partnership working arrangements. This report seeks the views of the (Reigate & Banstead) Local Committee on the delivery of the Winter Service operations in the 2014/15 season, to feedback into the annual review.
Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members were informed that any issues would go back to the Winter Maintenance Task group.
Members commended the officers involved.
The Local Committee (Reigate and Banstead) agreed to:
Consider the current highways cold weather provision and operations in their area and provide feedback, via their Local Committee Chairman, on any change requests.
Reasons:
To give the (Reigate & Banstead)Local Committee the opportunity to provide feedback into the annual review of winter service operations.
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South East Permit Scheme (For Information) PDF 125 KB
The purpose of this report is to update Members on the initial operating period of the South East Permit Scheme within Surrey Highways. This is the scheme used to control road works (Street Works and Works for Road Purposes) on Surrey County Council’s highway network. The report includes analysis obtained over the financial year 2014/15.
Additional documents: Minutes: Declarations of Interest: None
Officers attending: Kevin Orledge, Streetworks Team Manager SCC, Michael Coombes and Liz Jones
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Kevin apologised to members and pointed out that there was a typing error on page 52. The table entitled ‘Inspection Totals’ should read Reigate and Banstead against both entries and not Epsom and Ewell.
Members commented that there are a vast number of fixed penalty notices and asked whether there is more work that needs to be done alongside the notices. Members were informed that a large number come from BT Open Reach and that the company had been served with a formal improvement notice. The team meet with BT monthly and will do so until they have achieved 90% compliance.
Members requested a list of notices that have been breached. Members also asked what happens when contractors have left debris on the street and there is no response from them to clear this up. Officers informed Members that an information board is displayed next to the debris that the contractor has left, with the company’s details on it.
Members asked whether there was a case for undertaking more inspections. Officers explained that more breaches are picked up in the B phase of inspection between the date when work finishes to any time up to six months later.
Members queried why offences are continuing to happen, in particular by ‘Kier’. It was noted that officers meet monthly with Kier to review their work and their payment is reduced if work isn’t satisfactory.
Members asked officers about the future for the South East Permit Scheme. Guidance is awaited from the DfTE in November; some of the conditions particularly around re-surfacing that can be issued at the moment will be lost.
It was queried whether more could be done where a utility company digs up the road within 6-12 months of it being re-surfaced. Officers commented that utility companies can’t be stopped from putting in new connections at any time but they are working at getting better at identifying new connections in advance.
Members discussed whether permit fees could be increased. The Streetworks Team Managerclarified that this wasn’t currently possible but if there was a change in decision on this he would notify the Committee.
Members asked whether the Council knows what works utility companies have planned in the next 5 years. Officers are aware of utility companies’ forward plans but these often change particularly around building developments and newly surfaced roads.
The Committee:
Noted the report.
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Greater Redhill Sustainable Transport Package ( Executive Function for Decision) PDF 108 KB
This paper is to brief members on the business case for Greater Redhill Sustainable Transport Package, which was submitted to the C2C Local Enterprise Partnership on 15 December 2014. The proposals will require a public consultation which has been tentatively arranged for a 6 week period commencing 19 June and ending on 31 July to fit in with the tight timescale for delivery. Additional documents: Decision: The Local Committee (Reigate & Banstead) agreed:
(i) To note the project content. (ii) To approve the project to be the subject of consultation during June/July 2015. (ii) To delegate authority to the Area Highways Manager in consultation with the Chairman, Vice Chairman and Electoral Division Members covered by the project to agree the consultation material.
Reason:
To ensure that the Local Committee are kept informed, the Local Committee is asked to note the progress made so far with the Greater Redhill Sustainable Transport Package.
Due to the tight timescales for delivery, a six week consultation period has been tentatively arranged to enable the results of the consultation to be presented to the meeting of this committee on 14 September to enable works to commence during the autumn of 2015 (on National Cycle Route 21).
The project will also require a number of approvals from this committee for example allowing cycling on widened footways and the advertisement of notices for the installation of toucan crossings and certain traffic orders.
However, these are currently in development and form part of the design process and will be presented to a later meeting of this committee.
Minutes: Declarations of Interest: None
Officers attending: Paul Fishwick LSTF Project Manager SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Members were advised that funding had been awarded for the Greater Redhill Sustainable Transport Package, which was submitted to the C2C Local Enterprise Partnership on 15 December 2014. The proposals will require a public consultation, which has been arranged for a 6 week period commencing on 19 June and ending on 31 July 2015, to fit in with the tight timescale for delivery. A further report on Greater Redhill Sustainable Transport Package would be brought to the Local Committee in September.
Members were informed that as part of the consultation an exhibition would be held at East Surrey Hospital on 9 and 11 July 2015. Members welcomed the scheme and asked how the consultation would be promoted. The consultation would be ‘on line’, hard copies of the survey would be available and it would also be tweeted about. The consultation would be targeted at businesses, community groups and the hospital etc.
The Local Committee (Reigate & Banstead) agreed:
(i) To note the project content. (ii) To approve the project to be the subject of consultation during June/July 2015. (iii) To delegate authority to the Area Highways Manager in consultation with the Chairman, Vice Chairman and Electoral Division Members covered by the project to agree the consultation material.
Reasons:
To ensure that the Local Committee is kept informed, the Local Committee is asked to note the progress made so far with the Greater Redhill Sustainable Transport Package.
Due to the tight timescales for delivery, a six week consultation period has been tentatively arranged to enable the results of the consultation to be presented to the Local Committee on 14 September to enable works to commence during the autumn of 2015 (on National Cycle Route 21).
The project will also require a number of approvals from this committee for example allowing cycling on widened footways and the advertisement of notices for the installation of toucan crossings and certain traffic orders.
However, these are currently in development and form part of the design process and will be presented to a later meeting of this committee.
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Parking Review (Executive Function For Decision) PDF 114 KB
Each year Surrey Highways receives requests to change existing or introduce new parking restrictions. These requests are compiled and reviewed in a district wide process. To progress the 2015 review the committee is asked to approve statutory consultation for changes to on-street parking restrictions at the locations listed in the report annexes.
Additional documents: Decision: The Local Committee (Reigate and Banstead) is asked to agree that:
(i) The proposals in Annexes 1and 2 are agreed.
(ii) That if necessary, adjustments can be made to the proposals agreed at the meeting by the Parking Team Manager in consultation with the Chairman, Vice-Chairman and local Member prior to statutory consultation.
(iii) the intention of the County Council to make Traffic Regulation Orders under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Reigate and Banstead as shown in the Annexes (and as subsequently modified by ii) is advertised and that if no objections are maintained, the Order is made.
(iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.
(v) the Parking Strategy and Implementation Team Manager is authorised to progress and implement any further car club bays in consultation with the Chairman and the local county councillor.
(vi) if necessary the Parking Team Manager will report the objections back to the local committee for resolution.
(vii) To allocate funding of £15,000 in 2014/15 to implement the parking amendments.
(viii) To establish a borough wide parking task group (to replace the Redhill Task Group) with the terms of reference set out in Annex 4.
Reasons:
Changes to the highway network, the built environment and society mean that parking behaviour changes and consequently it is necessary for a Highway Authority to carry out regular reviews of waiting and parking restrictions on the highway network.
It is recommended that the waiting restrictions in this report are progressed as they will help to:
• Improve road safety • Increase access for emergency vehicles • Help residents park nearer their homes • improve access to shops, facilities and businesses • Increase access for refuse vehicles, buses and service vehicles • Ease traffic congestion • Better regulate parking
Delegating the authority to install car club bays will allow further expansion of the car club scheme, subject to community interest, sustainable growth and in locations agreed with local councillors.
A Borough wide parking task group will help give direction to and prioritisation for on street parking initiatives in the Borough such as residents parking.
Minutes:
(i) The proposals in Annexes 1and 2 are agreed plus Wolverton Gardens subject to a meeting after the Committee and Location 26, London Road South, Merstham. Revise time of operation of parking restriction from 'Monday - Friday 2 - 3pm', to 'Monday - Friday 10am - 12noon', so as not to conflict with school 'pick up time'.
(ii) That if necessary, adjustments can be made to the proposals agreed at the meeting by the Parking Team Manager in consultation with the Chairman, Vice-Chairman and local Member prior to statutory consultation.
(iii) the intention of the County Council to make Traffic Regulation Orders under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Reigate and Banstead as shown in the Annexes (and as subsequently modified by ii) is advertised and that if no objections are maintained, the Order is made.
(iv) if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.
(v) the Parking Strategy and Implementation Team Manager is authorised to progress and implement any further car club bays in consultation with the Chairman and the local county councillor.
(vi) if necessary the Parking Team Manager will report the objections back to the local committee for resolution.
(vii) To allocate funding of £15,000 in 2014/15 to implement the parking amendments.
(viii) To establish a borough wide parking task group (to replace the Redhill Task Group) with the terms of reference set out in Annex 4.
Reasons:
Changes to the highway network, the built environment and society mean that parking behaviour changes and consequently it is necessary for a Highway Authority to carry out regular reviews of waiting and parking restrictions on the highway network.
It is recommended that the waiting restrictions in this report are progressed as they will help to:
• Improve ... view the full minutes text for item 12/15 |
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Central Car Park Horley (Executive Function for Decision) PDF 143 KB
In March 2014 Surrey County Council and Reigate and Banstead Borough Council implemented a scheme to reverse the direction of the existing one-way working of the Central Car Park Service Road in Horley. The changes were made by an Experimental Traffic Regulation Order that came into effect on 30th January 2014. This report seeks a decision on whether to make the Experimental Traffic Regulation Order permanent or to reinstate the existing one-way working arrangement in the Central Car Park Service Road.
Additional documents: Decision:
Minutes:
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Library Service Review 2015 (Executive Function for Decision) PDF 113 KB
In its search for continuous improvement, and to reduce costs, the library service has recently completed a review which achieves a reduction in the library service’s staffing budget of £227,000 for 2015-16 while seeking to retain and improve current levels of service. In addition to other elements, the review looked at the opening hours for all the community libraries, which include Reigate and Merstham. Additional documents: Decision:
Minutes:
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Local Committee Task Groups 2015/16 and Community Safety Funding (For Decision) PDF 116 KB
The Local Committee is asked to review and agree the terms of reference and membership of the Youth Task Group, the Greater Redhill Sustainable Transport Package Task Group and the Parking Task Group for 2015-16.
The Local Committee (Reigate & Banstead) has been delegated £3,294 to support community safety work in the borough, this money requires Local Committee agreement to be delegated for use by the East Surrey Community Safety Partnership.
Minutes:
Members commented that the allocation of the community safety funding should be reviewed annually. It was stated that the Chairman and Vice-Chairman of the Local Committee are ex-officio members of all the Local Committee Task Groups
The Local Committee (Reigate & Banstead) agreed:
(i) the terms of reference of the Youth Task Group, the Greater Redhill Sustainable Transport Package Task Group and the Parking Task Group, (included in the Parking Review report) as set out in Annex 1 of the report. (ii) to appoint the below representatives to the Youth Task Group, the Greater Redhill Sustainable Transport Package Task Group and the Parking Task Group for 2015-16.
Youth Task group
Cllr Natalie Bramhall Cllr Ken Gulati Cllr Jonathan Essex
Cllr Jamie Paul Cllr Rachel Turner Cllr Richard Coad
Greater Redhill Sustainable Transport Package
Cllr Natalie Bramhall Cllr Jonathan Essex Cllr Barbara Thomson Cllr Kay Hammond
Cllr Richard Coad Cllr David Jackson Cllr Tony Schofield
ParkingTask Group – an additional County Councillor was added to the Parking Task Group.
Cllr Natalie Bramhall Cllr Jonathan Essex Cllr Dr Zully Grant-Duff Cllr Nick Harrison
Cllr Lynne Hack Cllr Roger Newstead Cllr Tony Schofield
(iii) that the community safety budget of £3,337 that has been delegated to the Local Committee be transferred to the East Surrey Community Safety Partnership for the purpose of addressing the criteria and monitoring requirements detailed in [paragraphs 1.5 and 10.2] of the report; and that the Community Partnership Manager authorises its expenditure in accordance with the Local Committee's decision. Reasons: (i) The Local Committee’s task groups enable the Local Committee to carry out its work in an efficient and expedient manner.
(ii) Surrey County Council is a Responsible Authority on Community Safety Partnership and has a responsibility to be represented at their meetings. Contributing delegated funding will help to ensure that there is a sufficient budget to fund projects aimed at reducing crime and anti-social behaviour within the borough.
(iii) The Local Committee has delegated authority over a small budget of £3,337 of Surrey County Council funding. The purpose of this funding is to address local areas of concern in relation to community safety.
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Members Allocations (For Decision) PDF 154 KB
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.
For the financial year 2015/16
the County Council has allocated £10,296 revenue funding to
each County Councillor. This report provides an update on the
projects that have been funded since April 2015 to date. Additional documents: Minutes:
The Chairman encouraged Members to support the Magna Carta Needle Fund and the Surrey Looked After Fund. The Local Support Assistant to contact the Cabinet Member to offer support to the Surrey Looked After Fund.
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Cabinet Forward Plan (For Information) PDF 126 KB
The Cabinet leads the preparation of the Council’s policies and budget and makes recommendations to the County Council on major policy plans, the budget and Council Tax. The Cabinet takes decisions within this framework of plans and procedural rules approved by the Council. It is held to account by the Council for its performance.
Minutes: Members requested their comments raised under the Parking Review report about the unfairness of the proposed restriction on the size of future parking reviews (50 sites) on larger boroughs such as Reigate and Banstead be put in writing to the Cabinet.
The Committee NOTED the report.
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Local Committee Forward Plan (For Information) PDF 112 KB
To note the forward programme of reports to the Local Committee (Reigate & Banstead) in 2015-16 as set out below. This is an indicative forward programme. Further items are likely to be added and the list is subject to amendment.
Minutes: The Committee NOTED the report.
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