Agenda, decisions and minutes
PDF 615 KBVenue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
Contact: Susan Briant, Community Partnership and Committee Officer Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH
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APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)
To receive any apologies for absence. Minutes: Apologies were received from Councillors Coad and Truscott. |
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MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY)
To approve the minutes of the previous meeting as a correct record. The minutes will be available in the committee room half an hour before the start of the meeting, or online at www.surreycc.gov.uk/reigateandbanstead or by contacting the Community Partnership and Committee Officer. Minutes: The following corrections were made to the minutes:
Minute 16/15:
The Chairman encouraged Members to support the ‘Magna Carta Needlework Fund’ and the ‘Bursary Fund for Looked After Children in Surrey’. The Local Support Assistant to contact the Cabinet Member to offer support for the latter. |
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DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · Each Member must declare any interest that is disclosable under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, unless it is already listed for that Member in the Council’s Register of Disclosable Pecuniary Interests.
· As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
· If the interest has not yet been disclosed in that Register, the Member must, as well as disclosing it at the meeting, notify the Monitoring Officer of it within 28 days.
· If a Member has a disclosable interest, the Member must not vote or speak on the agenda item in which it arises, or do anything to influence other Members in regard to that item. Minutes: None received. |
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PETITIONS (AGENDA ITEM ONLY)
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
The following petition has been received: ‘To re-install the pedestrian guardrail on Princess Way, from the traffic lights to the train station’.
Minutes: A petition (containing 81 signatures) to ‘re-install the pedestrian guardrail on Princess Way, Redhill, from the traffic lights to the train station’ was received. The petitioner addressed the committee and expressed her concerns about the removal of the guardrails. Paul Fishwick referred to his report (Item 4) and said an independent Road Safety Audit had yet to be carried out and a full report would be presented to the Local Committee at its December meeting. Cllr Essex welcomed the petition and asked for a ‘walkability survey’ to make sure all changes in Redhill are safe following their implementation. He requested follow up from Paul and said he looked forward to the report in December. Mrs Bramhall pointed out that the balanced network was not yet complete. She said the crossings were on a raised table which is designed to slow the traffic down but she was surprised that so much of the guardrail had been taken away. The Chairman thanked the petitioner for attending the meeting and invited her to come to the December meeting to hear the full report on the matter. |
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FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)
To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting. Minutes: None received. |
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FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)
To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting. Minutes: None received. |
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SURREY FIRE AND RESCUE SERVICE - LOCAL UPDATE AND PERFORMANCE REPORT (FOR INFORMATION)
The report outlines the various activities undertaken within the borough by the Surrey Fire and Rescue Services (SFRS) teams based at Reigate, Horley and Banstead Fire Stations. Additional documents: Decision:
The Local Committee (Reigate & Banstead) agreed to:
(i) recognise the achievements of the Surrey Fire and Rescue (SFRS) teams within the borough of Reigate & Banstead. (ii) support the borough team’s commitment to deliver initiatives to reduce risk and make the Reigate & Banstead borough safer through the delivery of the Borough/Station Plan. (iii) note the targets and initiatives set within the Reigate & Banstead Borough Plan for 2014/5 and support the Fire and Rescue Service in the delivery of this plan.
Minutes: Declarations of Interest: None
Officers attending: Steve Schooling, Assistant Group Commander, SFRS
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Steve stated that there had been a reduction in most fire and incident types and there had been no fatalities due to fire in the borough over the period. There had also been a reduction in the number of deliberate fires across the borough. Whilst the number of false alarms had risen, work was continuing with East Surrey Hospital to look at ways of reducing this. There had also been a small increase in fires in non-domestic premises. Steve said the target this year had been to work with partners to improve ways to get to the ‘at risk’ members of the community.
The Committee congratulated the Surrey Fire and Rescue Service on the excellent job they were doing, in particular in view of decreasing budgets.
Members asked for more information on the following:
· why the target number of fatalities due to primary fires was 7 rather than zero; · a breakdown on the statistics on households at risk; · what factors had been taken into account to produce the statistics for the report?
It was noted that the fire station at Banstead was a temporary solution but was working well and the SFRS had responded quickly to incidents in the Chipstead area. In general the configuration had worked and was benefiting the north side of the borough. The fire station in Salfords had been delayed due to a legal matter and in the meantime the SFRS were using the Horley station.
Thanks were extended to all those who attended the SFRS Open Day.
The Local Committee (Reigate & Banstead) agreed to:
(i) recognise the achievements of the Surrey Fire and Rescue (SFRS) teams within the borough of Reigate & Banstead. (ii) support the borough team’s commitment to deliver initiatives to reduce risk and make the Reigate & Banstead borough safer through the delivery of the Borough/Station Plan. (iii) note the targets and initiatives set within the Reigate & Banstead Borough Plan for 2014/5 and support the Fire and Rescue Service in the delivery of this plan.
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HIGHWAYS SCHEMES UPDATE (EXECUTIVE FUNCTION FOR INFORMATION)
To update the Local Committee on the progress of the highway works programme in Reigate and Banstead. Additional documents: Decision: The Local Committee (Reigate & Banstead) noted the contents of the report.
Minutes: Declarations of Interest: None
Officers attending: Zena Curry, Anita Guy, Highways SCC
Petitions, Public Questions, Statements: None
Member Discussion- key points:
Zena mentioned that work would only be completed on part of Harewood Close Reigate, this year and the remainder would be completed next year (page 35 refers). It was noted that the second project itemised on page 39 should read Epsom Lane North and not Epsom Road North.
It was noted that the consultation on Pendleton Road, Redhill closed on 14 September and that there had only been one response and that response had been positive. It was confirmed that funding had been secured and the project would go ahead.
It was noted that the variable speed limit introduced outside St John’s School was not currently enforceable as one of the signs was missing. A replacement sign has been ordered.
The junction of Warren Road with Fir Tree Road junction was discussed. Anita agreed to make a site visit and take appropriate action in consultation with the divisional Member.
Members asked how long it might take to resolve outstanding matters concerning the footway improvements at Outwood Lane Chipstead. Officers reported that the application to Natural England would be made shortly and once that had been submitted, Natural England had a fixed time in which to respond.
The shortage of resources in the Highways Department was noted. Officers mentioned that a wide and extensive recruitment drive would take place week commencing 21 September 2015. The design team were currently using consultants.
The Local Committee (Reigate & Banstead):
Noted the report.
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GREATER REDHILL SUSTAINABLE TRANSPORT PACKAGE (EXECUTIVE FUNCTION FOR DECISION)
To brief members on the Greater Redhill Sustainable Transport Package project that was the subject of a consultation for six weeks between 19 June and 31 July 2015. Additional documents: Decision: The Local Committee (Reigate & Banstead) agreed:
(i) to note the results of the high level analysis of the public engagement on the proposed schemes (Annex 1 of the report). (ii) to approve the scheme delivery programme for 2015/16 including improvements to National Cycle Route 21 (NCR21, see Annex 2a of the report, consultation map ‘off-road’ cycle routes), and widening the existing shared-use, unsegregated cycle and pedestrian route along the A2044 Woodhatch Road between Maple Road and Pendleton Road (see Annex 2a of the report, consultation map cycle route section 4). (iii) that feasibility and design work continues on the walking, cycling and bus improvement schemes as set out in the exhibition panels (Annex 2a & 2b of the report) for delivery during 2016/17 and 2017/18. A detailed programme for delivery of these schemes will be developed and brought to a later committee for approval. (iv) to note that the Local Committee will be updated on a regular basis during the life of the project.
Minutes: Declarations of Interest: None
Officers attending: Paul Fishwick, Programme Manager SCC (LTS and Major Schemes) and Neil McClure, Project Manager SCC
Petitions, Public Questions, Statements: None
Member Discussion – key points:
Neil stated that a six week public engagement exercise was carried out between 19 June and 31 July 2015, including an exhibition at East Surrey Hospital. He said that they had received approx 350 visitors on staffed days (i.e. Thursday and Saturday). Fifty nine responses to the questionnaire had been received and they were drawing on other related scheme engagement alongside the STP responses. Neil said the responses received indicated overall support for the bus/cycle/walk measures within the scheme. The Officer Project Board has evaluated the consultation feedback and prioritised the scheme delivery programme for 2015/16. Neil said they were continuing to identify the scheme delivery programme for 2016/17 and 2017/18 and details would be presented at a future Local Committee for approval.
It was noted that a large number of respondents would like bus services extended for longer hours, particularly to East Surrey Hospital. Neil said that bus journey time reliability and information improvements were also the key items people are asking for within the consultation feedback, and they were working in partnership with the bus operators to deliver improvements. Neil highlighted that the county council has also recently completed a Local Transport Review and this has meant some changes to bus services in the area. Officers are now working on the feedback from the Local Transport Review and the Greater Redhill Sustainable Transport Package (STP) to develop the bus corridor schemes further. The programme of bus corridor improvements is at the feasibility design stage and is expected to form part of the scheme delivery from 2016/17.
Neil said it was not possible to distinguish whether the SCC consultation website hits were from individual persons or from one person several times. Further, a joint response submitted from an organisation may include individual responses from 20 – 30 people but would only show as one response within the feedback figures. The Committee asked if leaflets had been sent to the homes on which the scheme would have an impact? Neil said leaflets had been sent to businesses and local interest groups based on SCC’s Local Transport Plan consultee list. Reigate and Banstead Borough Council also sent out notification to their respective consultee lists rather than individual houses.
The state of the footpath between Perrywood/Monotype Business Park was noted and Neil agreed to contact Cllr Hammond outside the meeting.
It was noted by Councillor Essex, that the real time passenger information (RTPI) screen at Redhill bus station was not working correctly. Neil said he was aware of recent ongoing problems with this particular sign. It was his understanding that the majority of these issues had now been resolved by the contractors involved but he would flag this issue to colleagues in passenger transport. Neil advised that RTPI improvements form part of the bus corridor measures currently being planned along the ... view the full minutes text for item 27/15 |
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LOCAL COMMITTEE FORWARD PLAN 2015 - 16 (FOR INFORMATION)
To note the forward programme of reports to the Local Committee (Reigate and Banstead). Decision: The Local Committee (Reigate & Banstead) agreed to:
(i) note the report for information.
(ii) make suggestions for future agenda items.
Minutes: It was noted that a report on the ‘Annual Parking Review’ was scheduled for the December Local Committee and that a meeting of the Parking Task Group needed to be arranged prior to the December meeting.
The Local Committee (Reigate & Banstead):
Noted the report.
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DECISION TRACKER (FOR INFORMATION)
To note progress on decisions made by the Local Committee. Decision: The Local Committee (Reigate & Banstead) agreed to:
(i) note the report for information.
Minutes: The Local Committee (Reigate & Banstead):
Note the report.
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