Agenda, decisions and minutes

Reigate and Banstead Local Committee
Monday, 27 February 2017 2.00 pm

Venue: Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH

Contact: Sarah Quinn, Community Partnership and Committee Officers  Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH

Items
No. Item

116/17

APOLOGIES FOR ABSENCE (AGENDA ITEM ONLY)

117/17

MINUTES OF PREVIOUS MEETING (AGENDA ITEM ONLY) pdf icon PDF 229 KB

118/17

DECLARATIONS OF INTEREST (AGENDA ITEM ONLY)

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

     

        (i)        Any disclosable pecuniary interests and / or

       (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    ·         As well as an interest of the Member, this includes any interest, of which the Members is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Minutes:

    Cllr Jonathan White declared a personal interest in Item 6 by virtue of being a resident of Ruden Way.

119/17

PETITIONS (AGENDA ITEM ONLY)

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    None received

     

    Minutes:

    None received.

120/17

FORMAL PUBLIC QUESTIONS (AGENDA ITEM ONLY)

    To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting.

    Minutes:

    None received.

121/17

FORMAL MEMBER QUESTIONS (AGENDA ITEM ONLY)

    To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting.

    Minutes:

    One received from Cllr Jonathan White. See Annex 1 to the Minutes.

122/17

LOCAL COMMITTEE DECISION TRACKER (FOR INFORMATION) pdf icon PDF 230 KB

123/17

ON STREET PARKING ENFORCEMENT UPDATE (EXECUTIVE FUNCTION FOR INFORMATION) pdf icon PDF 296 KB

    Local Committees are responsible for installing and reviewing on-street parking restrictions.  Committees have a scrutiny role in the enforcement operation and a share of any surplus income.

     

    This report sets out the background for these arrangements and provides an overview of the enforcement operation.

     

    Reigate & Banstead Borough Council undertakes parking enforcement activities within Reigate and Banstead under an agency agreement with Surrey County Council.

     

    Report and Annexes 1 and 2 attached

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Gavin Handford, Head of Corporate Policy, Performance and Parking, Reigate & Banstead Borough Council, and David Curl, Parking Strategy and Implementation Team Manager, Surrey County Council

     

    Petitions, Public Questions, Statements: None

     

    ·         Member Discussion – key points:
    The Head of Corporate Policy, Performance and Parking presented the report and showed a Powerpoint presentation (attached as Annex 2). He drew attention to the following corrections on page 76 of the report. Correct figures in a new table will be sent out by the Parking Strategy and Implementation Team Manager:

     

    Ø    Penalty Charge Notices (PCN) issued per deployed hour – total number of PCNs issued as a ratio of the total number of Civil Enforcement Officer (CEO)  hours on-street. The figure for 2015/16 should be 1.2 not 1.00.

     

    Ø    PCN cancellation rate – the total number of PCNs cancelled as a ratio of the total number of PCNs issued. The figure for 2015/16 should be 6% not 8.27%.

     

    Ø    PCN Appeal Rate – the total number of PCNs successfully appealed, as a ratio of the total number of PCNs issued. The figure for 2015/16 should be 7% not 4.84%.

     

    ·         Members wished to know if the obstruction of a drive is a police matter. The Parking Strategy and Implementation Team Manager confirmed that it is not necessarily a police matter and that it is not possible to act from photographic evidence. The Civil Enforcement Officer has to see the vehicle on site.

     

    ·         Members asked about the powers of the Reigate and Banstead Joint Enforcement Team. The Head of Policy, Performance and Parking confirmed that not all desired powers were transferred from the police to Reigate and Banstead. For example, dangerous parking remained a police enforcement power.

     

    ·         Members stated they would support machines for on street parking where the ticket shows an arrival time which helps enforcement where vehicles have overstayed the waiting time. The current process is time consuming for Civil Enforcement Officers. The officers agreed to look into this.

     

    ·         It was noted that the omission of Tattenhams from the enforcement of village centres was a mistake.

     

    ·         Members noted the impact that temporary additional enforcement staff appeared to be having and asked if this would result in the on street enforcement service breaking even. As a minimum, the intention was for Civil Enforcement Officers to cover the costs of their role and the ambition was to improve the overall financial performance.

     

    ·         Members asked whether there was a change in the amount of appeals. The Head of Policy, Performance and Parking agreed to provide a written response regarding this increase. 

     

    ·         There was a discussion around whether there were problems with enforcement where lines have faded or are covered for example by fallen leaves. The Parking Strategy and Implementation Team Manager confirmed lines will be included on works programme. The Head of Policy, Performance and Parking advised that lines are cleared as soon as possible, and Civil Enforcement Officers will radio through anything they see and tell the street  ...  view the full minutes text for item 123/17

124/17

REIGATE & BANSTEAD CYCLING PLAN (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 91 KB

    As part of the Surrey Transport Plan, a Surrey Cycling Strategy was approved by Cabinet in December 2013. The Strategy set out a role for Local Committees to oversee the development of Local Cycling Plans. This report suggests next steps for Reigate and Banstead.

     

    Report and Annexes 1 and 2 attached

    Additional documents:

    Decision:

    The Committee APPROVED the online publication of a Reigate and Banstead Cycling Plan as set out in the report, and that any significant changes be brought back to the Local Committee for approval.

     

    REASONS:
    A Reigate and Banstead Cycling Plan will support the Local Transport Strategy and the Surrey Cycling Strategy.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: David Sharpington, Cycling Programme Manager.

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

     

    ·         Members noted that the pathway is not wide enough for a pedestrian regarding the scheme A217 between the M25 junction and Fir Tree Road - Conversion of footway on east side to shared use for pedestrians and cyclists. The Cycling Programme Manager will provide a response to the Divisional Member for Tadworth, Walton and Kingswood and the Divisional Member for Merstham and Banstead South.

     

    ·         Members asked what is the process for new suggestions. It was clarified that any significant changes will come back to the Local Committee. The cycling plan page enables comments to be submitted but on an anonymous, no-reply basis. Should someone want a response to an issue there are links to the usual County Council reporting channels.

     

    ·         Members asked whether any surveys done regarding how many children take bikes to school in cars in order to take part in ‘Bike-It’ events and also that children are cycling on the pavement without adequate supervision.

     

    ·         The Cycling Programme Manager said that as part of Bikeability Level 2 cycle training, pupils are taught to ride on the road and have to walk if on the pavement. It is illegal to cycle on the pavement; however it is not safe for children on roads such as the A217. The police are able to use their discretion in enforcing the law.

     

    The Local Committee (Reigate and Banstead) APPROVED the online publication of a Reigate and Banstead Cycling Plan as set out in the report, and that any significant changes be brought back to the Local Committee for approval.

     

125/17

HIGHWAY SCHEMES 2016/17 - END OF YEAR UPDATE (EXECUTIVE FUNCTION FOR INFORMATION) pdf icon PDF 165 KB

    To inform the Local Committee on the outcome of the 2016/17 Integrated Transport and highway maintenance programmes in Reigate and Banstead.

     

    Report and Annex 1 attached

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highway Manager

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

    ·         Members had a discussion around the installation of the Average Speed Cameras on the A217. The Area Highways Manager confirmed that there will be full signing beforehand to change driver’s behaviour. The Area Highways Manager confirmed the scheme will be managed through the local road safety team. There were a number of queries regarding the actual works and any lane closures necessary. The Area Highways Manager will advise Members once further details are known from the contractors.

     

    ·         Members asked for the present position regarding the installation of Automatic Number Plate Recognition (ANPR) cameras, CCTV Cameras and Variable Message Signs. The Area Highways Manager will respond to the Divisional Member for Reigate.

     

    ·         Members had a discussion regarding flooding works. It was agreed that the Area Highways Manager will request a list of flooding works and ask for a report from Doug Hill, Strategic Network Resilience Manager.

     

    The Local Committee (Reigate & Banstead) NOTED the report.

     

     

126/17

HIGHWAYS FORWARD PROGRAMME 2017/18 - 2018/19 - UPDATE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 124 KB

    In December 2016 the Local Committee agreed a draft programme of highway works in Reigate and Banstead for 2017/18 – 2018/19. Whilst the County’s budget was agreed by Council on 7 February, the Medium Term Financial Plan and detailed programme of schemes will not be agreed by Cabinet until 28 March 2017.  This report seeks delegated authority for the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, to agree a revised programme of highway works should the Local Committee’s devolved budget change.

     

    Report attached

    Decision:

    The Committee:

    (i)    NOTED the contents of the report.

     

    (ii)   AUTHORISED delegation of authority to the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, to agree a revised programme of highway works for 2017/18 if there is a change in the Local Committee’s devolved budget.


    REASONS:

    To enable delivery of the Local Committee’s 2017/18 programme of highway works to commence without delay at the start of the financial year if there is a change in the devolved budget.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highway Manager

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

    ·         Members had a discussion around bollards and it was clarified by the Area Highways Manager that they come under the same funding as illuminated signs. Statutory and regulatory signs take priority. Bollards are there to assist drivers but there is no enforcement.

     

    ·         The Area Highways Manager clarified there is no routine programme of street sign cleaning but each Highways Maintenance Engineer will prioritise sign cleaning of regulatory and co-ordinate cleaning with grass cutting and other works.

     

    The Local Committee (Reigate & Banstead) AGREED to:

    (i)    NOTE the contents of the report.

     

    (ii)   AUTHORISE delegation of authority to the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, to agree a revised programme of highway works for 2017/18 if there is a change in the Local Committee’s devolved budget.


     

127/17

DOGHURST LANE AND HAZELWOOD LANE, CHIPSTEAD - PROPOSED 20MPH SPEED LIMIT (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 86 KB

    Chipstead Residents Association has raised concerns about traffic speeds on roads in Chipstead. As a result the Residents Association commissioned a consultant to look into reducing the speed limit on some of the roads in Chipstead. Following results of speed surveys arranged by the consultant, Chipstead Residents Association are requesting that Surrey County Council progress a speed limit reduction on Doghurst Lane and Hazelwood Lane from 30mph to 20mph. This proposal has not been prioritised for inclusion on the 2017/18 or 2018/19 forward programme of funded highway works. This report outlines actions taken by officers as a result of this request.

     

    Report and Annex 1 attached

    Additional documents:

    Decision:

    The Committee:

     

    (i)    AUTHORISED the funding of additional speed surveys on Hazelwood Lane to better inform the feasibility of reducing the speed limit on Hazelwood Lane using signs alone from 30mph to 20mph.

     

    (ii)   If the measured mean speeds on Hazelwood Lane, recorded by the additional surveys in recommendation (i) above, comply with Surrey’s policy to reduce the speed limit using signs alone, AUTHORISED that the proposal to reduce the speed limit on Doghurst Lane and Hazelwood Lane from 30mph to 20mph by signs alone be added to the Integrated Transport Schemes (ITS) list for possible future funding.

     

    (iii)  Should funding be provided either by the Residents Association to promote this scheme or the scheme is prioritised over other schemes on the ITS list, and if recommendation (ii) above applies, AUTHORISED the Area Highways Team to carry out consultation on the proposed speed limit reduction with the residents of both Doghurst Lane and Hazelwood Lane, and the roads accessed from these roads.

    REASONS:

     

    To advise the Local Committee of the work being carried out following the speed surveys arranged by the consultant acting on behalf of Chipstead Residents Association, and to enable further speed surveys to be carried out on Hazelwood Lane to progress the scheme.

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highway Manager

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

     

    Members expressed concerns regarding the funding of the scheme. The Area Highways Manager assured the Committee that any funding from groups such as residents’ associations and parish councils would be required to be paid up front before the commencement of any works. She confirmed that the Local Committee would still have to give approval and the scheme will need to go before the police in the usual way. These works would not be funded over other works as there is no funding available.

     

    The Local Committee (Reigate & Banstead) AGREED to:

     

    (i)    AUTHORISE the funding of additional speed surveys on Hazelwood Lane to better inform the feasibility of reducing the speed limit on Hazelwood Lane using signs alone from 30mph to 20mph.

     

    (ii)   If the measured mean speeds on Hazelwood Lane, recorded by the additional surveys in recommendation (i) above, comply with Surrey’s policy to reduce the speed limit using signs alone, AUTHORISE that the proposal to reduce the speed limit on Doghurst Lane and Hazelwood Lane from 30mph to 20mph by signs alone be added to the Integrated Transport Schemes (ITS) list for possible future funding.

     

    (iii)  Should funding be provided either by the Residents Association to promote this scheme or the scheme is prioritised over other schemes on the ITS list, and if recommendation (ii) above applies, AUTHORISE the Area Highways Team to carry out consultation on the proposed speed limit reduction with the residents of both Doghurst Lane and Hazelwood Lane, and the roads accessed from these roads.

     

128/17

A217 BRIGHTON ROAD, BANSTEAD - PROPOSED PEDESTRIAN CROSSING NEAR THE HORSESHOE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 97 KB

    A scheme is currently being designed to provide a signalised pedestrian crossing on the A217 Brighton Road, Banstead in the vicinity of the footpath between the A217 Brighton Road and The Horseshoe. This report seeks authority both to advertise a pedestrian crossing notice, and to make a Traffic Regulation Order to implement the necessary changes to the existing waiting restrictions on the A217 Brighton Road. This scheme forms part of the Epsom-Banstead Sustainable Transport Plan (STP) bid to the Coast to Capital Local Enterprise Partnership (LEP).

     

    Report and Annex 1 attached

    Additional documents:

    Decision:

    The Committee:

     

    (i)    AUTHORISED the advertisement of a pedestrian crossing notice for the proposed new signalised pedestrian crossing of the A217 Brightn Road, between a location on the west side of the A217 Brighton Road, north of the junction with Burgh Wood , and the public footpath on the east side if the A217 Brighton Road that leads to The Horseshoe, as shown in Annex 1 to the report submitted.

     

    (ii)   AUTHORISED the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement any new waiting restrictions that are required on the A217 Brighton Road in relation to the proposed new pedestrian crossing, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made.

     

    (iii)  AUTHORISED delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the Local Divisional Member to resolve any objections received in connection with the proposals.

     

    REASONS:

    To enable a new signalised pedestrian crossing to be constructed on the A217 Brighton Road in Banstead.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highway Manager

     

    Petitions, Public Questions, Statements: None

     

    Member Discussion – key points:

     

    Members asked whether these works could be co-ordinated with all other work on the A217. The Area Highways Manager duly noted this.

     

    The Local Committee (Reigate & Banstead) AGREED to:

     

    (i)    AUTHORISE the advertisement of a pedestrian crossing notice for the proposed new signalised pedestrian crossing of the A217 Brightn Road, between a location on the west side of the A217 Brighton Road, north of the junction with Burgh Wood , and the public footpath on the east side if the A217 Brighton Road that leads to The Horseshoe, as shown in Annex 1 to the report submitted.

     

    (ii)   AUTHORISE the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement any new waiting restrictions that are required on the A217 Brighton Road in relation to the proposed new pedestrian crossing, revoke any existing traffic orders necessary to implement the change, and, subject to no objections being upheld, that the order be made.

     

    (iii)  AUTHORISE delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the Local Divisional Member to resolve any objections received in connection with the proposals.