Agenda, decisions and draft minutes

Reigate and Banstead Local Committee - Monday, 1 March 2021 2.00 pm

Venue: Virtual

Contact: Jess Lee, Partnership Committee Officer  Reigate Town Hall, Castlefield Road, Reigate, Surrey RH2 0SH

Link: Click here to watch the webcast

Media

Items
No. Item

1/21

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

    Additional documents:

    Minutes:

    There were no apologies received.

2/21

MINUTES OF PREVIOUS MEETING pdf icon PDF 414 KB

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    To approve the minutes of the previous meeting as a correct record.

     

    Additional documents:

    Minutes:

    The minutes of the previous meeting held on 2 November 2020 were agreed as a true record.

3/21

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

     

        (i)        Any disclosable pecuniary interests and / or

       (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

     

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

    ·         As well as an interest of the Member, this includes any interest, of which the Members is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Additional documents:

    Minutes:

    There were no declarations of interest made.

4/21

HIGHWAYS FORWARD PROGRAMME 2021-22 TO 2023-24 pdf icon PDF 241 KB

    This report seeks approval of a programme of highway works for Reigate & Banstead funded from the Local Committee’s delegated capital and revenue budgets.

     

    Additional documents:

    Decision:

    The Local Committee (Reigate & Banstead):

     

    General

     i.       Noted that the Local Committee’s devolved highways budget for capital works in 2021/22 is £829,000.

    ii.      Agreed that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

    iii.      Noted that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Reigate & Banstead Local Committee to inform members of the changes.

    iv.      Authorised that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to allocate any additional funding for schemes, in accordance with any guidance issued surrounding that funding.

    Capital Improvement Schemes

    v.       Agreed that the capital improvement schemes allocation for Reigate & Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1.

    vi.      Authorised that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required.

    vii.      Agreed that the Local Committee Chairman, Vice-Chairman and Area Highway Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes.  Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

    Capital Maintenance Schemes (LSR)

     

    viii.       Agreed that the capital maintenance schemes allocation for Reigate & Banstead be divided equitably between County Councillors to carry out capital maintenance works in their divisions, and that the schemes to be progressed be agreed by divisional members in consultation with the Area Maintenance Engineer.

    Revenue Maintenance

     

    ix.      Noted that the members will continue to receive a Member Local Highways Fund (revenue) allocation of £7,500 per county member to address highway issues in their division; and

    x.       Agreed that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of and in consultation with members.

     

    Reasons for decisions:

     

    The above decisions were made to agree a forward programme of highways works in Reigate & Banstead for 2021/22 – 2023/24, funded from the Local Committee’s devolved budget.

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Zena Curry, Area Highways Manager (AHM), SCC

     

    Petitions, public questions, statements:   None

     

    The AHM outlined the report and the substantial additional budget available.

     

    Key points from the discussion:

     

    ·         In relation to Pendleton Road, it was noted a recent successful meeting had taken place where a trial for the weight restriction was agreed. It was also noted that a Heavy Goods Vehicle (HGV) watch was being set up in the area to monitor any breaches of this weight restriction.

    ·         A question was asked about two proposed schemes in Walton and Tadworth and whether it would be possible to join the schemes on the two sections of road together. The AHM confirmed this could potentially be possible but it wouldn’t be known for definite until the feasibility study had been completed.

    ·         Comments were made about the road safety on Delabole Road, Merstham outside Furzefield school; noting work wasn’t planned until 2023/24. It was questioned if work on this scheme could be undertaken sooner. It was suggested that it could be funded through Community Infrastructure Levy (CIL) money or with funding from the Road Safety teams budget  and therefore completed sooner. The AHM confirmed that schemes funded by CIL were not included on this list. Should additional funds become available via CIL for these projects, these projects would be removed from the list and other projects included instead.

    ·         Members were generally happy with the proposed budget spending and priority list although did ask that any work outside a school to improve safety, be brought forward as a priority for the Local Committee. It was noted that close work had been undertaken with the Road Safety outside schools team in looking at priority and members were assured that accident data did not show that urgent work was needed.  Priority had been given to schemes that addressed accident issues.  Should this priority list change, members would be advised.

    Resolution:

     

    The Local Committee (Reigate & Banstead) agreed to:

     

    General

     i.       Note that the Local Committee’s devolved highways budget for capital works in 2021/22 is £829,000.

    ii.      Agree that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

    iii.      Note that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Reigate & Banstead Local Committee to inform members of the changes.

    iv.      Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to allocate any additional funding for schemes, in accordance with any guidance issued surrounding that funding.

    Capital Improvement Schemes

    v.       Agree that the capital improvement schemes allocation for Reigate & Banstead be used to progress the Integrated Transport Schemes programme set out in Annex 1.

    vi.      Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required.

    vii.  ...  view the full minutes text for item 4/21

5/21

PETITIONS

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    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Additional documents:

    Minutes:

    Three petitions were received before the deadline. The full wording of the petitions along with the officers responses were available within the supplementary agenda.

5/21a

PETITION TO: MAKE SUTTON GARDENS IN MERSTHAM A ONE WAY ROAD FOR THE SAFETY OF SCHOOL CHILDREN AND THE PROTECTION OF RESIDENTS' VEHICLES pdf icon PDF 190 KB

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    The full wording of this petition and officer response will be provided within the supplementary agenda

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Zena Curry, Area Highways Manager (AHM), SCC

     

    Petitions, public questions, statements: The petitioner, Sam Dilliway-Davies presented his petition to the Committee.

     

    Key points from the discussion:

     

    ·         Members thanked the petitioner for raising this issue and discussed whether Sutton Gardens should be made into a cul-de-sac, with parking bays and a turning circle or whether traffic outside the school could be made a one way system to alleviate traffic issues.

    ·         It was noted that land purchase and construction for a cul-de-sac would probably be in the region of £500,000 (based on a previous scheme that was considered).  Although this could be put forward for CIL consideration, it would not be appropriate for Committee fund prioritisation as there was not accident data to back up and support this above other schemes. 

    ·         A voluntary one-way system for parents would be an issue for the school. This could be highlighted to the Road Safety Team for further consideration.

     

    Resolution:

     

    The Local Committee noted the officer’s comment.

5/21b

PETITION TO: INSTALL A SIGN TO WARN OF DEER CROSSING ON DORKING ROAD, TADWORTH pdf icon PDF 187 KB

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    The full wording of this petition and officer response will be provided within the supplementary agenda

     

    Additional documents:

    Decision:

    The Local Committee:

     

    Noted the officers comments and that officers would work with residents via the local divisional member to start to investigate locations for possible signage and report back to the local committee.

     

    Reason for decision:

     

    The above decision was made so officers could begin the investigative work for sign locations to make the road safer for crossing deer.

     

     

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Zena Curry, Area Highways Manager (AHM), SCC

     

    Petitions, public questions, statements: The petitioner Joanne Boddy presented her petition to the Committee asking for the installation of Deer warning signs on Dorking Road Tadworth.

     

    Key points from the discussion:

     

    ·         Members welcomed the petition as it raised awareness of an issue on rural roads. 

    ·         Although it was appreciated that policies encouraged decluttering of roadside signs, it was felt that these were helpful to motorists and could be sponsored.

    ·         The AHM noted that it was distressing to witness the death of any creature on the Highway, but stated that a criteria needed to be followed when looking at where these signs could be placed – which included known deer routes and locations. She added that further work with the Deer Aware organisation was needed.

    ·         It was noted the cost of signage was in the region of £300 to £500 per sign, dependent on works needed and traffic management required for installation.

     

    Resolution:

     

    The Local Committee:

     

    Noted the officers comments and that officers would work with residents via the local divisional member to start to investigate locations for possible signage and report back to the local committee.

     

    Reason for decision:

     

    The above decision was made so officers could begin the investigative work for sign locations to make the road safer for crossing deer.

5/21c

PETITION TO: INTRODUCE A 20MPH SPEED LIMIT ON CHIPSTEAD LANE, LOWER KINGSWOOD pdf icon PDF 194 KB

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    The full wording of this petition and officer response will be provided within the supplementary agenda

    Additional documents:

    Decision:

    The Local Committee:

     

    i.        noted the officer’s comment and support the continuation of the Community Speed watch. Rejected the officer’s comments and response and requested officers relook at the possibilities at the location using more up to date data and return their findings to a future Local Committee meeting for further consideration.

     

    Reason for decision:

     

    The above decision was made so officers could further investigate what might be possible at this location to help with vehicular speed management and make the road safer for all users.

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Zena Curry, Area Highways Manager (AHM), SCC

     

    Petitions, public questions, statements: The petitioner Vince Kingman presented his petition, noting from observation that the 30mph speed limit was regularly exceeded by many people. He added there was already a Community Speed Watch in place and urged Surrey Highways to do more to make the road safer for every user.

     

    Key points from the discussion:

     

    ·         Although it was noted that this did not fall within the Surrey County Council Speed limit policy, several Members felt that a speed reduction should be considered in this area due to the reduction from 60mph into 30mph with a large estate and children’s play area. 

     

    ·         It was suggested that further consideration was needed and the AHM suggested that a VAS sign might be appropriate. Members were supportive of this option but requested costs were required in order to see if CIL funding could be sought for these.

     

    ·         Members were not happy with the officer recommendation to note the response as they felt something more was needing to be done.

     

    Resolution:

     

    Mr Jeff Harris therefore proposed an amendment that was seconded by Mr Bob Gardner.

     

    The Local Committee unanimously agreed to:

     

    Reject the officer’s comments and response and requested officers relook at the possibilities at the location using more up to date data and return their findings to a future Local Committee meeting for further consideration.

     

    Reason for decision:

     

    The above decision was made so officers could further investigate what might be possible at this location to help with vehicular speed management and make the road safer for all users.

6/21

FORMAL PUBLIC QUESTIONS pdf icon PDF 111 KB

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    To answer any questions from residents or businesses within the Reigate and Banstead Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon 4 working days before the meeting.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Zena Curry, Area Highways Manager (AHM), SCC

     

    Petitions, public questions, statements: One written public question received. The full wording of the question and officer response were provided within the supplementary agenda.

     

    The questioner, Mr John Vincent did not attend the meeting nor ask a supplementary question.

     

     

7/21

FORMAL MEMBER QUESTIONS

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    To receive any questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer before 12 noon 4 working days before the meeting.

    Additional documents:

    Minutes:

    None recieved

8/21

A240 REIGATE ROAD/GREAT TATTENHAMS/TATTENHAM WAY, BURGH HEATH TRAFFIC SIGNALS IMPROVEMENT [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 151 KB

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    In June 2015 Reigate & Banstead Local Committee approved a scheme to provide a shared pedestrian cycle path along the A240 Reigate Road, Burgh Heath between the path across Burgh Heath to Chetwode Road and Church Lane. 

    This report is supplementary to that report and seeks authority to make changes to the traffic signals at the junction of the A240 Reigate Road with Great Tattenhams and Tattenham Way to enable cyclists to use the crossing.  Authority is also sought to extend the length of footway to be widened as part of the scheme.

     

    Additional documents:

    Decision:

     

    The Local Committee (Reigate & Banstead) agreed to:

     

     i.          Approve the planned changes to the traffic signals at the junction of the A240 Reigate Road with Great Tattenhams and Tattenham Way.

    ii.          Agree that the additional length of the A240 Reigate Road footway be widened as part of the shared pedestrian cycle path scheme.


    Reason for decisions:

     

    To enable improvements to the signalised crossing at the junction of the A240 Reigate Road with Great Tattenhams and Tattenham Way to be included as part of the scheme to provide a shared pedestrian cycle path along the A240 Reigate Road.

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Zena Curry, Area Highways Manager (AHM), SCC

     

    Petitions, public questions, statements: None

     

    The AHM introduced the report, noting some questions had been received after the deadline from a local cycling group. The questions had been logged and would be responded to outside of the meeting.

     

    Resolution:

     

    The Local Committee (Reigate & Banstead) agreed to:

     

     i.          Approve the planned changes to the traffic signals at the junction of the A240 Reigate Road with Great Tattenhams and Tattenham Way.

    ii.          Agree that the additional length of the A240 Reigate Road footway be widened as part of the shared pedestrian cycle path scheme.

    Reason for decisions:

     

    The above decisions were made to enable improvements to the signalised crossing at the junction of the A240 Reigate Road with Great Tattenhams and Tattenham Way to be included as part of the scheme to provide a shared pedestrian cycle path along the A240 Reigate Road.

     

9/21

INTRODUCTION OF BUS STOP CLEARWAYS IN VICARAGE LANE AND MEATH GREEN LANE [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 136 KB

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    The bus stops in Vicarage Lane and Meath Green Lane, Horley have recently been upgraded to provide accessible transport to all residents in the locality. The 422/424 routes bus routes operate along these roads providing passengers with services to Reigate/Redhill/East Surrey Hospital, and Horley/Crawley.

     

    Clearways are required to ensure that buses can access the bus stop waiting area to ensure step-free access onto/off buses and to aid bus service reliability.

     

    Additional documents:

    Decision:

    The Local Committee (Reigate & Banstead) agreed that:

     

    (i)     Bus stop clearways be introduced at:

    The Glebe bus stop in Vicarage Lane, Horley (northbound)

    The Glebe bus stop in Vicarage Lane, Horley (southbound)

    Lee Street bus stop in Vicarage Lane, Horley (northbound)

    Lee Street bus stop in Vicarage Lane, Horley (southbound)

    Meath Gardens bus stop in Meath Green Lane, Horley (northbound)

    Meath Gardens bus stop in Meath Green Lane, Horley (southbound)

     

    operating for 24 hours a day, Monday to Sunday.    

     

    Reason for decisions:


    The above decisions were made to ensure that buses servicing these bus stops are able to provide passengers step-free access at all times and ensure that there is good visibility for the bus driver to see waiting passengers as well as aiding journey time reliability.

     

     

    Minutes:

    Declarations of Interest: None

    Officers in attendance: Alison Houghton, Senior Transport Officer, SCC

    Petitions, public questions, statements: None

    The Senior Transport Officer introduced the report. She added that although she was seeking agreement from the Local Committee for the bus stop clearways to be in operation on a Sunday, there was currently no Sunday service. However, if this changed in the future, she would then not need to return to seek this further agreement from the committee.

    Resolution:

     

    The Local Committee (Reigate & Banstead) agreed that:

     

     i.    Bus stop clearways be introduced at:

    The Glebe bus stop in Vicarage Lane, Horley (northbound)

    The Glebe bus stop in Vicarage Lane, Horley (southbound)

    Lee Street bus stop in Vicarage Lane, Horley (northbound)

    Lee Street bus stop in Vicarage Lane, Horley (southbound)

    Meath Gardens bus stop in Meath Green Lane, Horley (northbound)

    Meath Gardens bus stop in Meath Green Lane, Horley (southbound)

     

    operating for 24 hours a day, Monday to Sunday.           

    Reason for decision:


    The above decision was made to ensure that buses servicing these bus stops are able to provide passengers step-free access at all times and ensure that there is good visibility for the bus driver to see waiting passengers as well as aiding journey time reliability.

     

     

10/21

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 359 KB

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    The tracker monitors the progress of the decisions and recommendations that the Local Committee has agreed.

     

     

    The Local Committee is asked to note the progress made and agree to remove from the tracker any items marked ‘complete’.

    Additional documents:

    Minutes:

    It was suggest the A217 works discussed at the last meeting ought to be included on the decision tracker for monitoring, in the same way the A23 works are.

     

    The local committee noted the decision tracker.

11/21

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 98 KB

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    The Local Committee (Reigate and Banstead) will note the contents of the forward plan.

    Additional documents:

    Minutes:

    The local committee noted the forward plan of items expected to be received at future meetings.