Agenda, decisions and minutes

Elmbridge Local Committee
Monday, 27 February 2017 4.00 pm

Venue: Council Chamber, Elmbridge Civic Centre, High Street, Esher, KT10 9SD

Contact: Cheryl Poole, Community Partnership & Committee Officer  Elmbridge Civic Centre, High Street, Esher, KT10 9SD

Items
No. Item

1/17

APOLOGIES FOR ABSENCE

2/17

POLICING IN YOUR NEIGHBOURHOOD pdf icon PDF 716 KB

    Elmbridge Borough Inspector, Sarah Milligan, will give a presentation on the new policing model, current Elmbridge priorities and public engagement.

     

     

     

    Minutes:

    The Elmbridge Borough Inspector, Sarah Milligan, gave a presentation on Policing in the borough.  The PowerPoint is attached as Annex A.

     

    Members’ comments included:

     

    ·         A request for actual figures as well as percentages to be used as percentages alone do not always give a clear picture.

    ·         With the rise in cybercrime how did the police manage to locate the perpetrators

    ·         How did a Member manage to raise the profile of an issue with the Police?

    ·         How much did the Police work with Neighbourhood Watch Schemes and schools?

     

    The Borough Inspector responded, explaining that historic reports had been included in the figures  which was one reason for the spike and also much promotion work had taken place to encourage the reporting of Domestic Abuse.  The partnership work took place at both Community Incident Action Group (CIAG) and Joint Action Group (JAG) meetings, at which the most appropriate service was identified to deal with the issue.  Each borough had a Youth Intervention Officer who worked closely with the schools.

     

    SM agreed to send actual figures through to the clerk  and also contact details for Policing in Elmbridge for circulation to the Committee Members.

3/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 194 KB

4/17

DECLARATIONS OF INTEREST

     

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were no declarations of interest.

5/17

LOCAL COMMITTEE DECISION TRACKER pdf icon PDF 137 KB

6/17

PETITIONS pdf icon PDF 114 KB

    To receive any petitions in accordance with Standing Order 68.  Notice should be given in writing or by e-mail to the Community Partnership and Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Three petitions have been received:

    a) A petition with 16 signatures from Ms Joan Choules requesting SCC to change the new parking restrictions in Goldrings Road, Oxshott.

     

    b) A petition with 430 signatures from Mr Nick Thripp requesting SCC to introduce more effective traffic management measures along Princes Road, Pine Grove and York Road (South) in Weybridge, aimed at reducing traffic volumes and speeds.

     

    c) A petition with 79 signatures from  Mr James Taylor and Mrs Iwona Januszajtis-Neale  requesting SCC  to resurface Queens Road, Hersham from Westcar Lane roundabout to the roundabout opposite Watermans Arms.

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

    Officers attending: Adrian Harris (Parking Engineer)

                                     Nick Healey (Area Highway Manager NE)

     

    Three petitions were received.  The details of the petitions and responses where provided are attached as Annexes B, C & D.

     

    On behalf of Ms Joan Choules, Mr Brian Sutherland presented the petition with 16 signatures, requesting SCC to change the new parking restrictions in Goldrings Rd, Oxshott.  He explained that recently some parking restrictions in Goldrings Rd had been removed so that non residents could now park all day in certain places in the road. This was only benefitting approximately 10 to 15 people who were now avoiding paying the railway station car park charges.  The parked cars had also created a hazard for residents reversing out of their drives, a hazard which didn’t exist previously.

     

    The officer responded explaining that some restrictions had been removed as part of the Committee’s Parking Strategy was to provide parking.  He added that the team had ensured that restrictions hadn’t been removed close to junctions or driveways so as not to create a hazard and in fact parked cars could have the effect of reducing the speed of traffic.  The issue could be considered again at the next review due to start at the end of 2017/18.

     

    Members’ comments included:

    ·         Support for the petitioners’ request

    ·         Support for the strategy which was trying to free up parking spaces

     

    Margaret Hicks proposed and Mike Bennsion seconded that an addition was added to the recommendation to ensure the road was included in the next parking review in the area.

     

    The Local Committee resolved to note the contents of the report and include the issue in the next phase of the Elmbridge Parking Review at the end of 2017/18.

     

    The second petition with 430 signatures was presented by Dr Alan Wright, on behalf of Mr Nick Thripp, from the Triangle Residents’ Group, requesting SCC to introduce more effective traffic management measures along Princes Road, Pine Grove and York Road (south) in Weybridge, aimed at reducing traffic volumes and speeds.

     

    Dr Alan Wright spoke explaining  that the ‘Triangle’ was the area formed by the B373, the A317 and the London to Portsmouth railway line.  When the traffic choked at the Monument Hill junction then traffic including HGVs used Princes Road, Pine Grove and York Road with their blind bends and parked cars as a short cut. Statistics did not reveal the hazards facing the residents  which included the catchment area for Manby Lodge and Heathside Schools which were also both expanding.

     

    He continued, as a first step the petitioners were requesting a 20 mph area and associated restrictions. They were aware that 20 mph had already been implemented elsewhere in Portmore Park Rd, Weybridge and Wodeland Ave., Guildford.  They were very happy to co-operate with the experts and understood the current financial pressures and were seeking a holistic approach to prevent accidents.

     

    Ramon Gray, the Weybridge Divisional Member, who was unable to attend the meeting, had submitted some  ...  view the full minutes text for item 6/17

7/17

PETITION RESPONSE: SILVERDALE AVENUE, OXSHOTT pdf icon PDF 135 KB

    To provide Members with an Officer response to a petition previously submitted to the Local Committee, on 19th December 2016.

     

    Minutes:

    Declarations of Interest: None

    Officers attending: Adrian Harris (Parking Engineer)

     

    The officer introduced the report explaining how officers and Members had met at Danes Hill School and discussed the feasibility study which had taken place in 2016 to look at improving access to the school and how the Bursar had been very supportive of the idea that improving the access could help resolve the parking issue.

               

    The work was going to be carried out in two phases. Firstly, additional signage and amended road markings would be introduced to improve  awareness and safety. Then the physical layout would be looked at and a new layout widening the access to provide a two lane exit would be developed to provide details of the cost  and the work required.

     

    The officer added that Silverdale Ave could be looked at again in the future.

     

    The petitioner, Debbie Chitty, commented that she appreciated the impossible situation of the Council with the varying demands from residents and budget pressures, but that the all day parking was a problem.

     

    Margaret Hicks proposed an amendment to the recommendation, which Mike Bennison seconded.

     

    The Local Committee resolved to note the contents of the report and to include the issue in the next phase of the Elmbridge parking review at the end of 2017/18.

8/17

PUBLIC QUESTION TIME

    To answer any questions from residents or businesses within the Elmbridge Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

     

    Minutes:

    The public question was linked to Item 12 so was deferred until that item.

9/17

MEMBER QUESTION TIME

10/17

ELMBRIDGE LOCAL COMMITTEE REVIEW 2013-17 pdf icon PDF 485 KB

    A presentation from officers providing an overview of the work of the Local Committee from 2013 to 2017.

    Minutes:

    Cheryl Poole, Community Partnership and Partnership Officer, Jeremy Crouch, Youth Practice Lead, Nick Healey, Area Highway Manager (NE) and Adrian Harris, Parking Engineer, gave the presentation attached as Annex E.

11/17

HIGHWAYS UPDATE pdf icon PDF 238 KB

    This report summarises progress with the Local Committee’s programme of Highways works for the current Financial Year 2016-17, subject to confirmation of the 2017-18 Highways budgets, plans to deliver the Local Committee’s programme of Highways works for the Financial Year 2017-18 and requests agreement for the introduction of 4 new bus stop clearways.

    Additional documents:

    Decision:

    The Local Committee resolved to:

     

    (i)     Authorise the Area Highway Manager to make appropriate changes to budget allocations and programmes of work for next Financial Year 2017-18 when Committee’s Highways budgets for next Financial Year have been confirmed, in consultation with the Chairman, Vice-Chairman and affected Members of the Local Committee (paragraphs 2.20 to 2.24 refer);

    (ii)   Agree to introduce four new bus stop clearways in Efffingham Road, Long Ditton, at four existing bus stops detailed in Annex A (paragraph 2.25 refers);

    (iii)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes

     

    Reasons for decision: It may be necessary to review the Local Committee’s highway budget allocations and programmes of works 2017-18 when the Local Committee’s budgets are confirmed.  To prevent cars parking near to bus stops hindering the public from boarding and alighting buses. 

    Minutes:

    Declarations of interest: None

    Officers attending: Nick Healey (Area Highway Manager (NE))

     

    The officer introduced the report explaining it was the regular update with decisions requested on some bus stop clearway markings to prevent other vehicles parking at the bus stops and making it difficult for passengers to board and alight.  The budgets had not yet been confirmed so the officer hoped to meet with the Committee Members informally before the next formal meeting.

     

     

    The Local Committee resolved to:

     

    (i)     Authorise the Area Highway Manager to make appropriate changes to budget allocations and programmes of work for next Financial Year 2017-18 when Committee’s Highways budgets for next Financial Year have been confirmed, in consultation with the Chairman, Vice-Chairman and affected Members of the Local Committee (paragraphs 2.20 to 2.24 refer);

    (ii)   Agree to introduce four new bus stop clearways in Efffingham Road, Long Ditton, at four existing bus stops detailed in Annex A (paragraph 2.25 refers);

    (iii)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes

     

    Reasons for decision: It may be necessary to review the Local Committee’s highway budget allocations and programmes of works 2017-18 when the Local Committee’s budgets are confirmed.  To prevent cars parking near to bus stops hindering the public from boarding and alighting buses. 

12/17

LONG DITTON SCHOOLS SAFETY IMPROVEMENTS - RESULTS OF CONSULTATION pdf icon PDF 328 KB

    This report presents the results of the public consultation on proposals to amend the road layout.  The Local Committee is asked to note the results of the consultation and the recommendations made. 

    Additional documents:

    Decision:

     

     

    The Local Committee resolved to:

     

    (i) note the results of the public consultation as set out in this report, particularly that there is overwhelming level of support for the proposals presented for public consultation;

     

    (ii) note that the results and feedback will be used to inform the detailed design

     

    (iii) delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and Divisional Member to undertake all necessary procedures to deliver the works, including advertisement of statutory notices.

     

    Reason for decisions: to provide the necessary authorisation to deliver the programme of works in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

    Minutes:

    Declarations of Interest: None

    Officers attending: Peter Shimadry (Senior Engineer)

     

    The officer introduced the report explaining that the officers had worked closely with County and Borough Members to develop the schemes.  Residents and businesses in the immediate area of the proposals, which included two zebra crossings, had been consulted with.  35% of those consulted responded and 86% of those were in favour of the proposals. The many helpful comments received in the feedback to the consultation would also be taken forward.

     

    The Local Committee resolved to

     

    (i) note the results of the public consultation as set out in this report, particularly that there is overwhelming level of support for the proposals presented for public consultation;

    (ii) note that the results and feedback will be used to inform the detailed design

    (iii) delegate authority to the Area Highway Manager in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

     

    Reason for decision: to provide the necessary authorisation to deliver the programme of works in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.

13/17

PARKING REVIEW - ESHER, CLAYGATE & HINCHLEY WOOD pdf icon PDF 151 KB

    To consider the outcome of a review of parking in Esher, Claygate and Hinchley Wood and some changes to parking, waiting and loading restrictions.

     

    Additional documents:

    Decision:

     

    The Local Committee resolved to:

     

                (i)        The county council’s intention to introduce the proposals in Annex 1 and to introduce double yellow lines on West End Lane, Esher, around the inside of the bend approximately opposite the western access to the Prince of Wales public house, to improve visibility and safety around the bend, is formally advertised, and subject to statutory consultation.

               (ii)        To authorise the Parking team manager in consultation with the Chairman and Vice Chairman of the Elmbridge Local Committee and the divisional Member for Esher, to decide whether or not to proceed with a parking permit scheme in Hillbrow Road, Esher and a parking restriction in Carrick Gate, Esher, based on the feedback received in the consultation, as detailed in 2.4-2.5.

              (iii)        If objections are received the Parking Strategy and Implementation Team Manager is authorised to try and resolve them;

             (iv)        If any objections cannot be resolved, the Parking Strategy and Implementation Team Manager, in consultation with the Chairman/Vice Chairman of this committee and the county councillor for the division, decides whether or not they should be acceded to and therefore whether the order should be made, with or without modifications.

    Reasons for decision: the waiting restrictions in this report will help improve road safety, improve access for emergency vehicles, refuse vehicles, buses and service vehicles ,access for shops, facilities and businesses, reduce traffic congestion and better regulate parking.

    Minutes:

    Declarations of Interest: Councillor Tim Oliver declared a personal interest as he was a patron of the Wheatsheaf public house.

    Officers attending: Adrian Harris (Parking Engineer)

                                     Peter Shimadry (Senior Engineer (Highways)

     

    A public question received from Mr John Cruddas, a resident of Esher, was taken at this point on the agenda.  The question and response is attached as Annex F.

     

    Before putting his supplementary question, Mr Cruddas explained that the Wheatsheaf was no longer a ‘local’ pub, residents were already having difficulty finding parking spaces in the relatively less popular month of February and that the pub did not appear to be attempting to encourage patrons to use public car parks. He asked given that the officer had referred to the necessity for balance and compromise, did he not feel that the situation favoured the pub to the detriment of residents and the potential value of their properties and whether the issues should be referred back to councillors and residents for further consultation.

     

    The Parking Engineer said his recommendation was in line with the Committee’s Parking Strategy.  The Senior Engineer explained that the Local Committee was funding a study to look at the Lammas Lane junction and parking would form part of that discussion.

     

    Members’ comments included:

    ·         The officer had been asked to look at the parking outside the pub as part of the review

    ·         They had sympathy with the residents

    ·         The issue would be considered as part of the wider work of the Esher Transport Study

    The Parking Engineer introduced the report explaining that 190 responses to the consultation had been received and meetings had taken place with ward Councillors and Claygate Parish Councillors.  In addition as detailed in the report a further consultation was going to take place in Hillbrow Road, Esher on the idea of parking permits in the road.  Depending on the outcome of the consultation Carrick Gate might then be looked at again. 

     

    Members’ comments included:

    ·         Most issues had been covered, but there was concern about the bend in West End Lane

    ·         Concern that not many extra parking places had been found in this review

    ·         Concern that people did need to park and whether the increase in double yellow lines in Lammas Lane and West End Lane really necessary

    The Parking Engineer agreed to provide details of the number of extra spaces created as part of this review.

     

    Councillor Tim Oliver proposed and the Chairman seconded an addition to recommendation (i), to introduce double yellow lines on the bend in West End Lane.

     

     

    The Local Committee resolved to:

     

                (i)        The county council’s intention to introduce the proposals in Annex 1 and to introduce double yellow lines on West End Lane, Esher, around the inside of the bend approximately opposite the western access to the Prince of Wales public house, to improve visibility and safety around the bend, is formally advertised, and subject to statutory consultation.

               (ii)        To authorise the Parking team manager in consultation with the Chairman and Vice  ...  view the full minutes text for item 13/17

14/17

DATE OF NEXT MEETING

    The next meeting will take place on Monday 26 June at 4pm in the Council Chamber at Elmbridge Civic Centre.

    Decision:

    The next meeting is scheduled to take place on Monday 26 June 2017.

    Minutes:

    The next meeting is scheduled to take place on Monday 26 June 2017.