Agenda, decisions and minutes
PDF 1 MBVenue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Contact: Victoria Jeffrey, Community Partnership & Committee Officer Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Media
| No. | Item |
|---|---|
|
Open Forum An open forum was held at the start of the meeting were members of the public could raise questions. The road condition of the A217 Reigate Road was discussed. Additional documents: |
|
|
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from District members under Standing Order 39. Additional documents: Minutes: Apologies were received from:
Cllr Valerie Homewood, with Cllr Margaret Cooksey substituting. Cllr Simon Ling with Cllr Kathryn Westwood substituting. Cllr Phil Harris with no substitute Cllr Charles Yarwood with no substitute. |
|
|
MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: The minutes from the previous meeting were agreed as an accurate record. |
|
|
DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: There were no declarations of interests. |
|
|
PUBLIC QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Additional documents: Minutes: Cllr Paul Potter received a written response prior to the meeting and thanked officers for the information provided. He asked if officers could confirm the start date for work?
The Area Highways Manager confirmed that work is programmed to start at the end of September; however this is a live programme and may fluctuate slightly depending on weather conditions.
Cllr Iain Murdoch received a written response from officers and had no supplementary
Mr Ward received a written response in which he expressed disappointment at the lack of action being taken to alleviate nuisance parking on Povey Cross Road. He asked if there were any plans to address this and whether a 4 hour no return limit would be effective without enforcement at night?
The divisional member for Dorking Rural raised that enforcement was a district power and this aspect would need to be raised with them. She was aware of complaints of those parking being abusive to residents, and should this occur to report it to the police through the 101 number.
The Chairman of the Local Committee commented that there hasn’t been any overwhelming pressure from residents for overnight parking restrictions as this would impact on the residents who wished to park there. Any restrictions do need to be backed by enforcement. The Chairman reiterated the importance of reporting unacceptable behaviour to the 101 number.
Mrs Melling had received a written response but had no supplementary question.
|
|
|
Additional documents: |
|
|
MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Additional documents: Minutes: Mr Cooksey welcome the responses from officers though asked if they could clarify a date for when the parking task group would be meeting. Officers confirmed this was scheduled for the 23rd October. The Chairman confirmed that Dorking is a key issue for the SCC Parking Team.
Mr Hall thanked officers for Ryebrook Road now being completed.
Mrs Watson asked if officer could confirm that everything possible would be done to ensure the safety of pupils outside St Martins School in Dorking. What would be the timescale for installing a wig wag from traffic coming in from Ranmore Road? The Area Highways Manager confirmed this would be discussed with councillors at the highways budget planning meeting on the 6th November.
Cllr Haque thanked officers for their responses and queried question 3’s response and whether it is necessary to do surface repair if the approval is given by the landowner. Officers confirmed they can speak with the landowner to ensure an affective resolution.
|
|
|
Additional documents: |
|
|
PETITIONS
To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.
i. The Street, Fetcham Additional documents: Minutes: Mrs Lawrence had received a written response by officers and requested Mr Yates speak on her behalf. Mr Yates raised some concerns that the answer didn’t reflect the experience of those on the ground. The answer didn’t refer to the two accidents that recently occurred which impacted on residences there. While the speed data provided gave a mean speed of 28mph the information the community speedwatch collected gave an average of 38mph. Residents were concerned about the variances between the two data sets. They were also concerned that the new 20mph limit that would be put in near the school on The Street, would encourage motorists exiting the restriction to then speed up and go in excess of 30mph.
The divisional member for Bookham and Fetcham West suggested one of the VAS signs that were purchased for her division could be deployed along The Street to help monitor speeds. The Road Safety Police Officer confirmed that one accident that occurred was not a speed issue but due to the sun obstructing vision. He was unable to comment on the other accident at the moment. There will be police undertaking speed surveys as part of the 20mph.
The Road Safety Police Officer offered to meet with residents to help to re-establish the community speedwatch. Residents were keen to progress this.
The divisional member commented that engineers have been out to inspect the site and any road defects have been reported to be fixed. The ward member for Fetcham West agreed with residents and highlighted that speeding is becoming an increasing problem for Fetcham.
The Chairman of the Local Committee confirmed that the petition would be added to the recommendation tracker to monitor progress on the issue.
|
|
|
Additional documents: |
|
|
RECOMMENDATIONS TRACKER
For the Local Committee to note and discuss the progress of recommendations made at previous meeting. Additional documents: Minutes: As the Parking Task Group has now been established, Councillors requested this be removed from the recommendation tracker.
The Local Committee noted the recommendation tracker. |
|
|
UPDATE ON FORTY FOOT ROAD, LEATHERHEAD
To update the committee on Forty Foot Road, Leatherhead, following the state of the road being raised at the previous committee. Additional documents: Minutes: The Local Committee Chairman introduced the report and thanked members of the Fortyfoot Road Safety Campaign Group for the professional manner in which they have conducted the campaign.
Mr Eastmond, Secretary for the Fortyfoot Road Safety Campaign Group thanked officers and Councillors for helping to progress this issue and bring it to the attention of the Cabinet Member for Environment, Transport and Highways. Mr Eastmond asked the Local Committee to do what it could to affect a temporary repair to the road while a decision was being made with regards to the long term repair of the road. Mr Eastmond also urged the Local Committee to ensure that none of the cost of the repairs would be borne by the small charities and private residences located on the road.
The public debate was then closed.
The Local Committee noted the statement made by the campaign group. The Divisional Member for Leatherhead and Fetcham East thanked the campaign group the Headteacher of Woodlands School for their work on this matter.
The divisional member for Ashtead, in his other capcity as Leader of Mole Valley District Council, confirmed that the district council would look to contribute to repairs of the road once a decision had been taken as to the appropriate action.
The Local Committee AGREED to NOTE the report. |
|
|
Additional documents: |
|
|
LEATHERHEAD TO ASHTEAD CYCLE ROUTE CONSULTATION RESULTS
To report back to the Local Committee on the results of the consultation undertaken regarding the Leatherhead to Ashtead cycle route. Additional documents: Decision: The Local Committee (Mole Valley) AGREED that:
(i) Consultation on the scheme design has been undertaken in accordance with the plan approved by the local committee at their previous meeting.
(ii) Officer’s have provided a response to the main points raised in the consultation.
The Local Committee (Mole Valley) AGREED the AMENDED recommendation:
(iii) The final detailed designs and traffic modelling for the scheme will proceed, taking into account the comments received in the consultation. Following consultation if only minor amendments are made the final designs will be agreed with the Chair, Vice Chair and Divisional Members (Leatherhead and Fetcham East, and Ashtead) in due course, prior to construction. Should substantial changes to the final design be required prior to construction officers will bring the matter back to the Mole Valley Local Committee for approval.
Minutes: Mrs Norris raised the question of whether the horse chestnut tree at the junction of Uplands Road. She also raised the difficulty or residents emerging from their driveways due to cyclists, pedestrians and cars.
Mr Billard the Chairman of the Mole Valley Cycling Forum was grateful for the attempts of Surrey County Council to popularise cycling, its health and environmental benefits. MVCF have been consulted on this project, though at a later stage than ideal. MVCF preferred the Leatherhead Town Centre proposal as they believe there is a pressing need for safety features here, however they appreciate this was not successful. They also raised concerns that experienced cyclists won’t use a dual use route and the impact such a route could have on those using mobility vehicles.
The public debate was closed.
The divisional member for Ashtead agreed with residents concerns about tree removals and as many trees as possible will be maintained along the route. He also commented that the committee has previously looked at brining the speed on the A24 down to 30mph; this route may require the decision for it to be maintained at 40mph to be reconsidered. He reiterated the fact that the route was not intended for advanced/experienced cyclists but for families and children and there will need to be education in the local area when the route is put in. The divisional member stated that this is the safer route than taking the cycle way along Ottoways Lane.
The Road Safety Manager confirmed that they will retain as much greenery along the route as possible without compromising safety or visibility. Highways officers and the police will be involved to monitor the safety issues along the route. The Road Safety Manager emphasised the route is aimed at families and young cyclists, not sports cyclists.
The divisional member for Ashtead raised concerns about the removal of traffic islands on Ottoways Lane, Officers noted these concerns.
The divisional member for Leatherhead and Fetcham East thanked officers of their work on the scheme but raised concerns with regards to the two sheltered housing schemes and two schools on the route. He also felt the street furniture outside the Leatherhead Institute would need to be looked at regarding its impact on the scheme.
The ward member for Leatherhead South raised concerns regarding the Knoll roundabout crossing and its safety aspect but felt the consultation had been robust. The Chairman agreed the consultation had been thorough.
Councillors discussed the increased numbers of cyclists on the roads and the safety implications this has for all road users and whether shared use schemes were the most appropriate method to improve safety.
The Chairman proposed an amendment the third recommendation, that should substantial changes be made to the final design then it would come back to committee for approval. This was seconded by the divisional member for Ashtead
The Local Committee (Mole Valley) AGREED that:
(i) Consultation on the scheme design has been undertaken in accordance with the plan approved by the local ... view the full minutes text for item 25/13 |
|
|
HIGHWAYS SCHEMES UPDATE
To update the Local Committee on the progress of highways schemes for 2013-14. Additional documents: Decision: The Local Committee (Mole Valley) NOTED the contents of the report Minutes: The divisional member for Dorking South and the Holmwoods queried progress on the A24 Horsham scheme and Spook Hill. Officers confirmed the technical report was now available and that work was underway but now dependant on Skanska to complete the lighting.
Councillors requested an update on the pilot for 20mph outside schools, the Area Highways Manager confirmed that the team were progressing this and aiming to have it in place by October half term. The Local Committee Chairman also thanked officers for their innovative solutions for this scheme such as solar panels were cables weren’t feasible.
Traffic calming on The Ridgeway, Fetcham was discussed as a review is now due. Officers confirmed they will look into this and report back to the committee.
The Local Committee (Mole Valley) NOTED the contents of the report |
|
|
WOODFIELD LANE, ASHTEAD RESULTS OF PUBLIC CONSULTATION
For the Local Committee to consider the consultation results for Woodfield Lane and agree the next steps for the scheme. Additional documents: Decision: The Local Committee (Mole Valley) AGREED that:
(i) Option 3 (Parking Lay-by) is taken forward for detailed design; (ii) Officers enter in discussion with the appropriate authorities to resolve the common land issues associated with Option 3 (Parking Lay-by); (iii) Detailed design be progressed in consultation with the Local Committee Chariman, Vice-Chairman and divisional Member; and (iv)A report be presented to a future meeting of the Local Committee to seek approval of the detailed design. Minutes: The divisional member for Ashtead thanked officers for a comprehensive report and the good response rate for the consultation. It is felt that they are now in strong position to go forward and he requested confirmation on the timelines.
The Local Committee Chairman concurred that this was a strong report and raised that as issue regarding compulsory purchase it would be hard for officers to give a definitive timeline.
Officers agreed to keep the divisional member updated on progress.
The Local Committee (Mole Valley) AGREED that:
(i) Option 3 (Parking Lay-by) is taken forward for detailed design; (ii) Officers enter in discussion with the appropriate authorities to resolve the common land issues associated with Option 3 (Parking Lay-by); (iii) Detailed design be progressed in consultation with the Local Committee Chariman, Vice-Chairman and divisional Member; and (iv)A report be presented to a future meeting of the Local Committee to seek approval of the detailed design. |
|
|
TRAFFIC REGULATION ORDER, NORTH STREET, DORKING
To ask the committee to agree a ‘no left-turn’ traffic regulation order for North Street, Dorking. Additional documents: Decision: The Local Committee (Mole Valley) AGREED:
(i) To prohibit the left turn out of North Street into High Street, Dorking. (ii) To permit cyclists to turn right from High Street into North Street. (iii) To authorise the advertisement of a notice in accordance with the Traffic Regulation Act 1984, the effect of which will be to introduce a no left turn ban from North Street into High Street and to amend the existing traffic order to exempt cyclists from the right turn ban from High Street into North Street, and subject to no objections being upheld, the Order be made. (iv) To authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposals.
Minutes: The Local Committee Chairman confirmed that this traffic regulation order was to normalise something already in place and allow police enforcement.
The divisional member for Dorking Hills confirmed her support of this traffic regulation order.
The Local Committee (Mole Valley) AGREED:
(i) To prohibit the left turn out of North Street into High Street, Dorking. (ii) To permit cyclists to turn right from High Street into North Street. (iii) To authorise the advertisement of a notice in accordance with the Traffic Regulation Act 1984, the effect of which will be to introduce a no left turn ban from North Street into High Street and to amend the existing traffic order to exempt cyclists from the right turn ban from High Street into North Street, and subject to no objections being upheld, the Order be made. (iv) To authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposals.
|
|
To update the Committee on members allocations spend to date. Additional documents: Minutes: The Local Committee (Mole Valley) AGREED to NOTE the report. |