Agenda, decisions and minutes
PDF 1 MBVenue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Contact: Victoria Jeffrey, Community Partnership & Committee Officer Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Media
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Open Forum There were no questions asked in the open forum. Additional documents: |
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from District members under Standing Order 39. Additional documents: Minutes: Apologies were given by Cllr Valerie Homewood, Cllr David Preedy substituted.
Apologies were given by Cllr Simon Ling, Cllr Kathryn Westwood substituted. |
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: The minutes for the previous meeting were agreed as an accurate record. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: There were no declerations of interest. |
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PUBLIC QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Additional documents: Minutes: Mr Billard received a written response prior to the committee. He confirmed he was happy with the response from officers and asked if they could confirm that the clearing of the cycle paths was now in the contract.
Officers confirmed that cycle paths are now included in the regular sweeping of the A24 and it will be co-ordinated with the grass cuttings. This only includes paths which can physically be swept by the sweepers.
Mr Troughton was not in attendance, he had received a written response prior to the committee. Mr Billard as Chair of the Mole Valley Cycle Forum asked if there was anyway access to the store could be improved as at present it is hazardous for both pedestrians and cyclist.s
Officers agreed to be speak with colleagues in transport development planning to see what pressure could be bought to bear. As the development was within the permitted scope the county council was not asked for their views.
The divisional member for Dorking South and the Holmwoods confirmed he would ensure that the safety and access to the site was improved.
Mr Adriano received a written response prior to the committee and has no supplementary.
Mr Ward received a written response prior to the committee and has no supplementary.
Councillor Potter received a written response prior to the committee. He asked for clarification as to why only the top part of Nutwood Avenue was having works undertaken on it and not the whole road? He also requested that now the work had been completed on Pebble Hill that the speed monitoring could be conducted again and in a different location along the road.
The divisional member for Dorking Rural commented that a lot of work had been undertaken to develop a scheme that residents were happy with in Pebble Hill. The Road Safety Officer for the police confirmed monitoring could be undertaken again, though it would now be in the next quarter and residents are welcome to suggest the location for the monitoring to take place. Highways officers confirmed that signing would be done before the end of financial year in conjuction with the resurfacing work for project horizon.
Mr Seward received a written response before the committee, he emphasised the need for action as this area has now been on the wet spot programme for 6 years.
The Chairman made the committee aware that the gully clearance programme was now available on the county website.
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MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Additional documents: Minutes: Cllr Haque received a written response prior to the committee. He request figures for the percentage of vehicles driving over 30mph in the lower part of Kennel Lane.
The Road Safety Officer for the police confirmed there were figures which could be provided and these will be sent to the councillor.
Mrs Waston received written response prior to the committee and had no supplementary questions.
Mr Cooksey received a written response prior to the committee and requested a more definitive timescale for the first 3 questions. Cllr Cooksey also raised concern that the lighting posts had been installed in early July and still not connected.
Officers confirmed they would liaise with Skanska and colleagues in the design team. Part of the delay was due to the UK Power Network, though the lights are now part of the central management system. An abnormal load is due to go along the A24 after the 7th December, after this all work will resume.
Cllr Cooksey raised a query regarding the inconsistency of street lighting on private roads as this has been done on some roads but not on others.
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PETITIONS
To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.
i. Milton Street, Westcott Faurefold sign Additional documents: Minutes: Mr Moss presented his petition to the committee and highlighted the objections raised with regards to the obstruction of the sightline by the post when emerging form Milton Street onto the A25. The Resident’s Association feels it is inappropriate for a private organisation to be given permission to erect a sign on the road opposite the turning and feel there would be a more appropriate location for the sign which would not obstruct sight lines.
The Chairmand confirmed that sign had been put up by Surrey Highways and complied with all necessary guidelines. Officers informed the committee that in this particular instance it was felt necessary as the location was popular but hard to find. Officers felt the post did not obstruct sightlines.
The divisional member for Dorking Hills was pleased that the residents had the opportunity to put forward their case. The divisional member for Dorking Rural requested that County Councillors be informed if signs for private organisations where going to put in place.
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RECOMMENDATIONS TRACKER
To update the Local Committee on the work made against previous recommendations. Additional documents: Minutes: The committee noted that the 20mph outside schools was now in place in Newdigate and Fetcham though not yet complete in Ashtead and requested the tracker be updated to reflect this.
Councillors requested an update on the Leatherhead to Ashtead cycle route, officers confirmed a meeting would be held on Friday 13th December to discuss consultation results with the Chairman, Vice-Chairman and divisional members.
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SUPPORTING FAMILIES IN MOLE VALLEY
To update the Local Committee on the work of the Supporting Families programme and their work in Mole Valley. Additional documents: Minutes: The Local Committee (Mole Valley) AGREED to:
i. Note the report
A presentation was given by officers. The two family support workers covering Mole Valley are Helen Curthers and Thomas Taylor.
Councillors raised questions regarding whether educational attendance was wider than one person, officers confirmed that the issue was around one person but that was not the sole reason for a family being referred and there were other criteria for families as well
Officers confirmed that to date 4 families in Mole Valley are being worked with, though this is very early days and so far indications for the programme as a whole are successful. Work will only be undertaken with a family if their consent is given. It was noted that partnership buy in was strong in the south east.
Officers will be undertaking further work in the New Year to raise the profile of the programme, with a particular focus around schools.
Councillors commented on the difference in referral rates between primary and secondary schools. The divisional member for Bookham and Fetcham West commented that the trend for absences is generally much higher at the secondary level.
The Chairman acknowledged that the Surrey Programme is seen as successful to date and a strong model for implementing the programme in a two tier system. She requested that officers update the committee on the progress of the programme in 9 months to a year’s time.
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MOLE VALLEY FORWARD PROGRAMME 2014 - 2016
To agree the Local Committee budgets for highways and virements between budgets. Additional documents: Decision: The Local Committee (Mole Valley) AGREED:
General (i) To note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £650,776; (ii) To authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount; Capital Improvement Schemes (ITS) (iii) That the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1; (iv) To authorise the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes; (v) That where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution;
Capital Maintenance Schemes (LSR) (vi) That the capital maintenance schemes allocation for Mole Valley be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members; (vii) To authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the capital improvement schemes (ITS) and capital maintenance (LSR) budgets for the period 2014/15 to 2016/17, if required; Revenue Maintenance (viii) To authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of this report; (ix) That if the £5,000 per County Councillor allocated for Highways Localism Initiative works is not distributed by the end of November 2014, the monies revert to the relevant Members Community Enhancement allocation; (x) That the remaining £152,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Mole Valley and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member; (xi) To authorise that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2, with the exception of the Localism Initiative funding, for the period 2014/15 to 2016/17; Community Enhancement Fund (xii) That the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (xiii) That Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to ... view the full decision text for item 37/13 Minutes: The Local Committee (Mole Valley) AGREED:
General (i) To note that it has been assumed that the Local Committee’s devolved highways budget for capital, revenue and Community Enhancement works for 2014/15 remains the same as for 2013/14, at £650,776; (ii) To authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman be able to amend the programme should the devolved budget vary from this amount; Capital Improvement Schemes (ITS) (iii) That the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1; (iv) To authorise the Local Committee Chairman, Vice-Chairman and Area Team Manager, together with the relevant local divisional Member to progress any scheme from the Integrated Transport Schemes programme for the period 2014/15 to 2016/17, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes; (v) That where the Local Committee Chairman, Vice-Chairman, relevant local divisional Member and Area Team Manager agree that an Integrated Transport Scheme should not progress for any reason, a report be submitted to the next formal meeting of the Local Committee for resolution;
Capital Maintenance Schemes (LSR) (vi) That the capital maintenance schemes allocation for Mole Valley be divided equitably between County Councillors to carry out Local Structural Repair, and that the schemes to be progressed be agreed by the Area Team Manager in consultation with the Local Committee Chairman, Vice-Chairman and local divisional Members; (vii) To authorise that the Area Team Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the capital improvement schemes (ITS) and capital maintenance (LSR) budgets for the period 2014/15 to 2016/17, if required; Revenue Maintenance (viii) To authorise the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member, to use £100,000 of the revenue maintenance budget for 2014/15 as detailed in Table 2 of this report; (ix) That if the £5,000 per County Councillor allocated for Highways Localism Initiative works is not distributed by the end of November 2014, the monies revert to the relevant Members Community Enhancement allocation; (x) That the remaining £152,110 of the revenue maintenance budget be used to fund a revenue maintenance gang in Mole Valley and to carry out other minor works identified by the Area Maintenance Engineer, in consultation with the Local Committee Chairman, Vice-Chairman and relevant local divisional Member; (xi) To authorise that the Area Maintenance Engineer, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire the revenue maintenance budget between the identified work headings in Table 2, with the exception of the Localism Initiative funding, for the period 2014/15 to 2016/17; Community Enhancement Fund (xii) That the Community Enhancement Funding is devolved to each County Councillor based on an equitable allocation of £5,000 per division; and (xiii) That Members should contact the Area Maintenance Engineer to discuss their specific requirements with regard to ... view the full minutes text for item 37/13 |
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HIGH STREET/EAST STREET BOOKHAM
To agree the pilot traffic management system for the High Street and East Street in Bookham Additional documents: Decision: The Local Committee (Mole Valley) AGREED:
(i) To note the outcome of the assessments undertaken; (ii) That the detailed design of traffic improvement measures be progressed and a temporary trial implemented (High Street Option 2 of this report), to include consultation with local residents and businesses; and (iii) That a report be presented to a future meeting of the local committee to include results of the trial and consultation and to seek a decision on how to proceed. Reason for Decision
The Committee acknowledged the importance of this scheme as a local issue. The divisional member expressed her support for the proposed scheme and that a trial would allow for alterations to the scheme to be made if required. Minutes: Officers made the committee aware that some alterations to the maps were required following consultation.
The Chairman of the Bookham Resident’s Association thanked officers for their work and acknowledged this was a contentious issue locally but felt the proposals would improve the two roads.
Public debate was closed.
The divisional member for Bookham and Fetcham West supported the proposals.
The Local Committee (Mole Valley) AGREED:
(i) To note the outcome of the assessments undertaken; (ii) That the detailed design of traffic improvement measures be progressed and a temporary trial implemented (High Street Option 2 of this report), to include consultation with local residents and businesses; and (iii) That a report be presented to a future meeting of the local committee to include results of the trial and consultation and to seek a decision on how to proceed. Reason for Decision
The Committee acknowledged the importance of this scheme as a local issue. The divisional member expressed her support for the proposed scheme and that a trial would allow for alterations to the scheme to be made if required. |
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OTTOWAYS LANE, ASHTEAD
To agree the proposed traffic calming measures for Ottoways Lane, Ashtead Additional documents: Decision: The Local Committee (Mole Valley) AGREED:
(i) To note the outcome of the assessments undertaken; and (ii) That the detailed design and implementation of traffic calming measures are progressed (Option 3 of this report, consisting of kerb build-outs), to include consultation with those residents directly affected. Reason for Decision
The Committee felt it was important to address the issue of speeding along this road. The divisional member felt that officers had developed an innovative solution and was happy to support the proposals. Minutes: The divisional member for Ashtead confirmed his support of the scheme and welcomed some of the innovative designs officers had developed to address the issues of speeding in Ottoways Lane.
The Local Committee (Mole Valley) AGREED:
(i) To note the outcome of the assessments undertaken; and (ii) That the detailed design and implementation of traffic calming measures are progressed (Option 3 of this report, consisting of kerb build-outs), to include consultation with those residents directly affected. Reason for Decision
The Committee felt it was important to address the issue of speeding along this road. The divisional member felt that officers had developed an innovative solution and was happy to support the proposals. |
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FORTYFOOT ROAD GYRATORY TRAFFIC REGULATION ORDER
For the Local Committee to agree the Traffic Regulation Order to make the gyratory system on Fortyfoot Road, one way. Additional documents: Decision: The Local Committee (Mole Valley) AGREED to:
(i) Approve the introduction of one-way working in the gyratory section of Forty Foot Road, Leatherhead, as shown in Annex 1; (ii) Authorise the making of a Traffic Regulation Order under the Road Traffic Regulation Act 1984, the effect of which will be to make the gyratory section of Forty Foot Road a one-way street; and (iii) Authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposals. Reason for Decision
The Committee was pleased to note that the Cabinet Member for Transport, Highways and Environment had agreed to bring the road up to standard and adopt the road from Poplar Road to the Gyratory. This Traffic Regulation Order would normalise an existing practice so were happy for it to be agreed. Minutes: The Committee noted the decision of the cabinet member to adopt the length of Fortyfoot Road from Poplar Road to the gyratory and bring it up to standard.
The divisional member for Leatherhead and Fetcham East noted that this would normalise something residents were already following and improve safety for those using Woodlands School.
The Local Committee (Mole Valley) AGREED to:
(i) Approve the introduction of one-way working in the gyratory section of Forty Foot Road, Leatherhead, as shown in Annex 1; (ii) Authorise the making of a Traffic Regulation Order under the Road Traffic Regulation Act 1984, the effect of which will be to make the gyratory section of Forty Foot Road a one-way street; and (iii) Authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the proposals. Reason for Decision
The Committee was pleased to note that the Cabinet Member for Transport, Highways and Environment had agreed to bring the road up to standard and adopt the road from Poplar Road to the Gyratory. This Traffic Regulation Order would normalise an existing practice so were happy for it to be agreed. |
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A24 HORSHAM ROAD, BEARE GREEN VEHICLE OVERHANG
For the Local Committee to consider a scheme to protect large vehicles, waiting in the central reservation on the A24 Horsham Road, Beare Green.
Additional documents: Decision: The Local Committee (Mole Valley) AGREED to:
(i) Approve the reduction of the A24 Horsham Road northbound carriageway width to one lane in advance of the opening in the central reservation at the southern arm of Old Horsham Road (Option 1), as shown in Annex 2; (ii) Approve the closure of the gap in the central reservation of the A24 Horsham Road opposite Henfold Drive (Option 4), as shown in Annex 4; (iii) Authorise the making of a Traffic Regulation Order under the Road Traffic Regulation Act 1984, the effect of which will be to close the gap in the central reservation of the A24 Horsham Road opposite Henfold Drive; and (iv)Authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the advertised Traffic Regulation Order. Reason for Decision
The Local Committee were aware that this has been an outstanding issue for a long time and were happy that a resolution was being proposed. Minutes: Councillors felt this proposed a solution to a long standing problem.
The divisional member for Dorking Rural was happy to support the proposed scheme.
The Local Committee (Mole Valley) AGREED to:
(i) Approve the reduction of the A24 Horsham Road northbound carriageway width to one lane in advance of the opening in the central reservation at the southern arm of Old Horsham Road (Option 1), as shown in Annex 2; (ii) Approve the closure of the gap in the central reservation of the A24 Horsham Road opposite Henfold Drive (Option 4), as shown in Annex 4; (iii) Authorise the making of a Traffic Regulation Order under the Road Traffic Regulation Act 1984, the effect of which will be to close the gap in the central reservation of the A24 Horsham Road opposite Henfold Drive; and (iv)Authorise delegation of authority to the Area Team Manager in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member to resolve any objections received in connection with the advertised Traffic Regulation Order. Reason for Decision
The Local Committee were aware that this has been an outstanding issue for a long time and were happy that a resolution was being proposed. |
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For the Local Committee to note the spend of members allocations to date. Additional documents: Minutes: The Local Committee (Mole Valley) AGREED to note the item. |