Agenda, decisions and minutes
PDF 696 KBVenue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
Contact: Victoria Jeffrey, Community Partnership & Committee Officer Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ
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OPEN FORUM Topics covered including flooding damage to roads in Brockham.
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive any apologies for absence and notices of substitutions from District members under Standing Order 39. Additional documents: Minutes: Apologies were received from Mrs Helyn Clack and Cllr Simon Ling with Cllr Peter Stanyard substituting.
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Additional documents: Minutes: The minutes were agreed as an accurate record.
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Additional documents: Minutes: No declarations of interest were received.
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PUBLIC QUESTIONS
To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66. Additional documents: Minutes: Five public questions were received, which are attached with the responses as Annex A to these minutes.
Question 1 - Mr Ward
The Committee agreed new speed limits for Hookwood some time ago with one change having to be referred to the relevant Cabinet Member. I understand that the Cabinet Member gave approval some time last autumn. Why have the new limits not yet been implemented and when is it intended that they will be implemented?
Mr Ward received a written response in advance of the meeting and asked how long it takes on average from the date of closure to the completion of works. The Area Highways Officer confirmed that there is a standard 28 day notice with contractors on work, but confirmed in this case signage needs to be ordered. The hope is that in a couple months all work will be completed and implemented.
Question 2 - Mr Seaward
During the exceptional wet weather through the winter of 2013 and 2014 in Bookham we suffered a series of serious flooding issues. These were at three locations in the Lower Road. One was at the junction of Child’s Hall Road and the north western corner of the Lower Road recreation ground. The second at the junction of Lower Road and Manor House Lane where foul and surface water drainage systems failed. Foul water as a result entered local properties. The third was again on the Lower Road between the playing fields of The Howard of Effingham School and the Vineries Nursery causing the main footpath to the school to become impassable. Work between SCC, MVDC and ourselves eventually found ways of alleviating these problems but not permanent solutions. It was agree that this summer meetings would take place on site with SCC Highways officials to determine ways of rectifying these problems more permanently. These meetings have not taken place. Could the Local Committee provide dates so that these meetings can take place and ways found to avoid a repetition of these problems in the coming winter?
Mr Seaward received a written response in advance of the meeting and asked for clarification on the Manor House Lane foul drain and emphasised that a permanent solution is required for this. Mr Seaward also raised concerns regarding the impact of the flooding on children going to school at the Howard of Effingham and requested a site meeting with officers to look into both these issues.
The divisional member highlighted that adequate drainage must be provided in this area of road, as even without the levels of rain of this winter the gullies are not coping. The Area Highways Manager suggested a site meeting after the next Bookham flood forum to look into these issues.
Question 3 - Mr Brookes
When the cleaning out of the soakaways in the Dorking Road was done in June only the gullies attached were cleaned out. I was told by the team doing the work that another gully vehicle would come next week to clean the ... view the full minutes text for item 19/14a |
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MEMBER QUESTIONS
To receive any written questions from Members under Standing Order 47. Additional documents: Minutes: Four member questions were received, which are attached with the responses as Annex B to these minutes.
Question 1 - Mrs Watson
How many cyclist only accidents have take place on the Zig Zag Road between Mickleham and Box Hill since 1 January 2012?
Can KEEP CLEAR be painted on the A25 at the junction with Milton Court Lane leading to Hanover Court to enable vehicles to access Milton Court Lane when eastbound traffic is queuing on the A25 into Dorking?
Was an evaluation of the STAR project carried out and if so what were its findings?
Has a safety audit been carried out on the shared cycle path on the pavement on the east side of the A24 north of the Deepdene roundabout to Dorking railway station and if so what were its findings?
I have twice reported to Surrey lighting services that the streetlight at the junction of the A25 with Balchins Lane in Westcott is permanently lit and both times my request has been acknowledged but not acted upon. Please could you arrange for this streetlight only to be lit when it is dark?
Mrs Watson was surprised that Keep Clear markings were not going to be painted and asked the highways team to reconsider this. The Area Highways Manager suggested a site meeting with the traffic safety team to look into the issue.
Mrs Watson raised that the committee report looking into the STAR project, deemed the project a success and could a blanket 40mph be implemented south of Dorking. The Area Highways Manager will go back to the traffic and road safety team to look into this. At present there is not the funding for the scheme. The Local Committee decides on speed limits; however a blanket speed limit will need further guidance.
Mrs Watson was surprised that a safety audit had not be undertaken on the A24, and requested a safety audit be carried out now. The Area Highways Officer confirmed an audit could be undertaken.
Question 2 - Councillor Haque
Approximately two to three years ago heavily overgrown hedges and foliage were cut back at Fetcham Lodge in the Street in Fetcham, which helped make the pavement free of all obstructions, caused by overgrown trees and hedges. Pedestrians and School Mums are now able to walk freely. Unfortunately the stumps and roots of those trees were left underneath the pavement, which are now causing further problems by causing large cracks in the pavement. May I therefore request that the Highway Authority extracts those stumps from underneath the pavement? Once this has been done hopefully this will stop further maintenance of the re growth of the trees and foliage within the site.
Rising speeding traffic is causing a great deal of concern amongst many residents in the District. Kennel Lane and The Ridgeway in Fetcham are no exception; residents of both of these areas in Fetcham are living in constant anxiety due to the rising speed. I believe there are chicanes being installed ... view the full minutes text for item 19/14b |
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PETITIONS
To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.
i. There were no petitions received for this meeting Additional documents: Decision: i. There were no petitions submitted for this committee. Minutes: There were no petitions submitted for this committee. |
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LEATHERHEAD TO ASHTEAD CYCLE ROUTE [NON-EXECUTIVE FUNCTION]
To update the committee following the implementation of the Leatherhead to Ashtead cycle route. Additional documents: Minutes: Declarations of Interest No interests were declared
Officers attending Mark Borland, Group Highway Manager, Lesley Harding, Sustainablity Manager
Petitions, Public Questions and Statements Mr Browne submitted a public question relating to this item and is detailed under item 4a.
Mr Meudell submitted a public question relating to this item and is detailed under item 4a.
Mr Billard asked that the spill out of traffic be looked at during the works. He was told that traffic modelling had been undertaken but could this be improved for the future to aid public consultation.
Mr Meudell raised that models were fine but it depends on the constraints and data put in, and has requested the information on the modelling. He raised concerns over further safety issues, particularly those with disabilities. Officers confirmed this would depend on the findings of the safety audit in October.
Mr Meudell also raised concerns that the scheme is shared space and was it consulted as.
Mr Browne felt the new Grange Road crossing point on the A24 is not safe as pedestrians have their back to oncoming traffic. Headteachers at the local schools have also raised concerns about the safety of the crossing. The resident also highlighted he felt the questions he raised had not been answered satisfactorily. Mr Browne raised concerns about the budget as well as the scheme over running, lack of replacement of railings on the Knoll roundabout and concerns about HGV in Garlands Road due to the narrowing of the junction.
Member discussion – key points The Chairman of the Committee agreed to allow this item to be considered as urgent business, on the grounds that public questions had been submitted, raising concerns regarding the Leatherhead to Ashtead cycle route, including safety concerns. It was felt this should be considered urgently by the Committee before its next scheduled meeting in December 2014.
The Group Highways Manager confirmed this scheme utilised shared space, this is something the County Council have not used a lot as yet but are now implementing this. This aids decluttering of signage and also is designed to improve usage for pedestrians as well as cyclists. Shared space is the current policy direction from Central Government.
The Leatherhead to Ashtead scheme was designed to address 10 previous casualties and it is not aimed at professional cyclists, but non-professionals and children. It was noted that the upgrades were to Leret Way Junction, not Leroy Way Junction.
There has been a £33,000 variance in the budget and this was due to some slightly more complicated aspects to the scheme. This included replacing the bus shelters with up to date ones, with real time information. The Department for Transport were happy to support this change. The footbridge was near the end of its life and this would need to be replaced, so this was replaced as part of this scheme rather than at a later date. This was funded through central county council funding. There is a £100k contingency and this will tackle anything coming ... view the full minutes text for item 21/14 |
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RECOMMENDATIONS TRACKER
Additional documents: Minutes: The Local Committee noted the recommendation tracker.
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HIGHWAYS UPDATE [EXECUTIVE FUNCTION]
To update the committee on local highways schemes for Mole Valley. Additional documents: Minutes: Declarations of Interest No interests were declared
Officers attending John Lawlor, Area Highways Manager
Petitions, Public Questions and Statements There was no public participation for this item.
Member discussion – key points The divisional member for Ashtead requested that the double yellow lines in Ottoways Lane be looked into.
Resolutions The Local Committee AGREED to note this item.
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HIGH STREET, EAST STREET BOOKHAM TRAFFIC MANAGEMENT SCHEME [EXECUTIVE FUNCTION]
For the Local Committee to consider the results of the consultation and agree a scheme for traffic management and parking in High Street, East Street Bookham. Additional documents: Decision:
The Local Committee (Mole Valley) is asked to:
(i) Note the results of the public consultation as set out in this report, particularly that there is no overwhelming level of support for the proposals presented for public consultation although there are degrees of support for some of the proposed measures; (ii) Agree not to proceed with the proposals as presented for public consultation; The Local Committee (Mole Valley) AGREED to add an amended recommendation that:
(iii)Two crossovers be put in by the Royal Oak and by the Number 33 High Street. Then reduce the double yellow lines in these locations by 10 meters in each area, to create vehicle passing places. Installation of advisory unsuitable for HGV signage. Officers to give consideration to be given to a third phase for a similar design in Church Road The Local Committee (Mole Valley) is asked to:
(iv)Carry out further consultation with the divisional Member, the Bookham Residents’ Association, Surrey Police and the businesses and residents directly affected by the future proposals;
Minutes: Declarations of Interest No interests were declared
Officers attending John Lawlor, Area Highways Manager Peter Shimrady, Area Highways Engineer
Petitions, Public Questions and Statements Mr Seaward, Chairman of the Bookham Resident Assocation supported the advisory HGV signs but do not want HGVs banned. They are adamant against one way and welcome cross over points.
Bookham Residents Association asked that the MV planning policy be regarded not allowing the retail centre to be harmed. They acknowledge the issue with HGVs and would support the shortening of the double yellow lines and the introduction of crossovers. BRA would also support a phase 3 for Church Road. They would also request long term improvements to be made to the south north movement of traffic on Rectory Lane.
Member discussion – key points The divisional member for Bookham and Fetcham West introduced the report. This came from Bookham Vision who consulted with residents and 68% of all residents had confirmed that traffic management on the High Street was of concern and for some put them off using the High Street. Work has been undertaken since 2010 to address this, looking at High St, East St, Lower Shott and Church Road to encourage better links between the areas to improve the shopping experience for pedestrians and motorists.
The divisional member proposed an additional recommendation. It was proposed that two cross overs be put in by the Royal Oak and by the 33 High Street. There are currently double yellow lines in these locations. These will be shrunk to 10m in each case, this would recoup 3 parking spaces in the High Street. This would allow for passing places of vehicles. It was also requested that an advisory unsuitable for HGV signage be installed and consideration be given to a third phase for a similar design in Church Road.
Cllr Haque thanked the divisional member and echoed concerns about HGVs using the High St. Cllr Haque seconded the proposal of the divisional member.
The Area Highways Manager supported the new recommendation.
Resolutions The new recommendation was proposed, seconded and AGREED by the Local Committee.
The Local Committee (Mole Valley) AGREED to:
(i) Note the results of the public consultation as set out in this report, particularly that there is no overwhelming level of support for the proposals presented for public consultation although there are degrees of support for some of the proposed measures; (ii) Agree not to proceed with the proposals as presented for public consultation; The Local Committee (Mole Valley) AGREED to add an amended recommendation that:
(iii)Two crossovers be put in by the Royal Oak and by the Number 33 High Street. Then reduce the double yellow lines in these locations by 10 meters in each area, to create vehicle passing places. Installation of advisory unsuitable for HGV signage. Officers to give consideration to be given to a third phase for a similar design in Church Road The Local Committee (Mole Valley) AGREED to:
(iv)Carry out further consultation with the ... view the full minutes text for item 24/14 |
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20 MPH OUTSIDE SCHOOLS [EXECUTIVE FUNCTION]
To review the pilot of the 20mph outside of school safety scheme. Additional documents: Decision: The Local Committee (Mole Valley) is asked to:
(i) Note the results of the advisory 20mph speed limits outside schools pilot scheme and that the impact of the advisory 20mph signs on traffic speeds has been minimal; (ii) Agree that, in the light of the results of the pilot scheme, a programme of introducing advisory 20mph speed limits outside schools in Mole Valley is not progressed; (iii) Agree to retain the flashing wig-wag signals and 20mph advisory sign plates at the pilot scheme sites; and (iv)Agree to investigate the provision of enforceable 20mph speed limits or zones outside the pilot scheme The Local Committee (Mole Valley) AGREED to an additional recommendation to:
(i) Look at further schemes to improve the road safety outside schools Minutes: Declarations of Interest No interests were declared
Officers attending John Lawlor, Area Highways Manager
Petitions, Public Questions and Statements There was no public participation for this item.
Member discussion – key points The divisional member for Ashtead expressed disappointment on the report as speed surveys weren’t done in Ashtead and the wig wag lines in Park Lane had not been working for some time. 20mph written on the road is very effective and he would support the introduction of this, however understands this can only be done if it is legally enforceable.
Members expressed concern as enforceable 20mph are now only being considered outside the few pilot schools as there is a demand from other schools. The divisional member for Dorking Hills moved to alter recommendation iv to include it to cover all schools.
It was noted that schemes would require funding and 20mph may not be the best solution for each school. It was agreed that removing the current schemes would send a detrimental message. Members felt the existing schemes should be made enforceable. Officers agreed with this and would add it to the list of future schemes. The Committee asked that future schemes be looked into to improve the road safety outside of schools and that the current pilots be amended to reduce speeds further.
Resolutions
The Local Committee (Mole Valley) AGREED to:
(i) Note the results of the advisory 20mph speed limits outside schools pilot scheme and that the impact of the advisory 20mph signs on traffic speeds has been minimal; (ii) Agree that, in the light of the results of the pilot scheme, a programme of introducing advisory 20mph speed limits outside schools in Mole Valley is not progressed; (iii) Agree to retain the flashing wig-wag signals and 20mph advisory sign plates at the pilot scheme sites; and (iv)Agree to investigate the provision of enforceable 20mph speed limits or zones outside the pilot scheme The Local Committee (Mole Valley) AGREED to an additional recommendation to:
(i) Look at further schemes to improve the road safety outside schools. |
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EARLY YEARS SERVICES OVERVIEW [NON EXECUTIVE FUNCTION]
To provide the committee with an overview for early education, childcare services and children centres. Additional documents: Minutes: Declarations of Interest No interests were declared
Officers attending Phil Osborne, Head of Early Years
Petitions, Public Questions and Statements There was no public participation for this item.
Member discussion – key points Members noted that all 3 and 4 year olds have access to 15 hours of free education and that take up of this is very good in Mole Valley. In general terms Mole Valley children do better than the Surrey average.
The officers updated that children centres work in partnership with other agencies for better outcomes, this includes Circle Housing Mole Valley and the Family Support Team. Advice and support to settings is provided to improve flexibility. There is also about to be a new scheme to financially support these settings.
The divisional member for Ashtead raised that one of the issues is parental choice, and there is a concern in Ashtead about lack of provision. Officers commented that there can be some discrepancies between data and how it plays out with parental choice.
Resolutions The Local Committee AGREED to note this item.
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MOLE VALLEY LOCAL TRANSPORT PLAN [EXECUTIVE FUNCTION]
For the Local Committee to agree the Local Transport Plan for Mole Valley. Additional documents: Decision:
The committee noted that the Local Transport Strategy was a living document and that it would need to be updated. It was appreciated that the data included was the most up to date available, and felt a working group would aid the future development of the strategy. Minutes: Declarations of Interest No interests were declared
Officers attending Paul Fishwick Caroline Tuttle
Petitions, Public Questions and Statements There was no public participation for this item.
Member discussion – key points Local transport strategy has been developed with the committee and Mole Valley District Council. The document provides a chance to bid for the Local Enterprise Partnership. It is a live document and will be updated.
Members highlighted the importance of the growth of school places and the impact on the transport system. The implications of Gatwick airport on the district and the extra vehicles were noted. The issue of parking with the airport is significant and this needs to be looked into.
The ward member for Beare Green raised concerns about closing the gaps on the A24, south of Holmwood and the impact this would have on communities.
The committee acknowledged this is a living document and that the task group should continue to look at this.
Resolutions
The committee noted that the Local Transport Strategy was a living document and that it would need to be updated. It was appreciated that the data included was the most up to date available, and felt a working group would aid the future development of the strategy. |
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MOLE VALLEY LOCAL CYCLING PLAN [EXECUTIVE FUNCTION]
For the Local Committee to agree to adopt the Mole Valley local cycling plan. Additional documents: Decision:
The Local Committee (Mole Valley) is asked to agree that
(i) The Mole Valley local cycling plan be adopted by the Local Committee subject to adoption by Mole Valley District Council’s (MVDC) Executive (ii) The Local Committee recommend MVDC’s Executive adopt the plan (iii) The Local Committee will undertake to hold a cycling infrastructure workshop to identify future improvements and developments of the cycling infrastructure in Mole Valley (iv)Should MVDC Executive wish to make amendments to the plan, MVDC Chief Executive/ SCC Director for Customers and Communities in consultation with the Chair of the Local Committee be authorised to implement the amendments. Reason for Decision
The Local Committee felt that their recommendations had been included in the report and that it addressed the needs of the different range of cyclists in Mole Valley. Minutes: Declarations of Interest No interests were declared
Officers attending Lesley Harding, Sustainability Manager Graeme Kane, Strategic Leadership Team Manager, MVDC
Petitions, Public Questions and Statements There was no public participation for this item.
Member discussion – key points The divisional member for Dorking Hills welcomed the cycling plan and that the fact there are many different types of cyclists was acknowledged. There needs to be a balance of rights between other road users and those who wish to enjoy cycling. Given the importance of the plan locally it is felt that the actions need to be brought forward. Officers confirmed that the dates in the plan were end dates not start dates. Officers highlighted the changes to the report, including the inclusion of comments from the Local Committee, Mole Valley District Council working group and the Mole Valley Cycling Forum.
Resolutions
The Local Committee (Mole Valley) AGREED that
(i) The Mole Valley local cycling plan be adopted by the Local Committee subject to adoption by Mole Valley District Council’s (MVDC) Executive (ii) The Local Committee recommend MVDC’s Executive adopt the plan (iii) The Local Committee will undertake to hold a cycling infrastructure workshop to identify future improvements and developments of the cycling infrastructure in Mole Valley (iv)Should MVDC Executive wish to make amendments to the plan, MVDC Chief Executive/ SCC Director for Customers and Communities in consultation with the Chair of the Local Committee be authorised to implement the amendments. Reason for Decision
The Local Committee felt that their recommendations had been included in the report and that it addressed the needs of the different range of cyclists in Mole Valley. |
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MEMBERS ALLOCATION [EXECUTIVE FUNCTION]
To update the committee on the members allocation spend. Additional documents: Minutes: Declarations of Interest No interests were declared
Officers attending Victoria Jeffrey, Community Partnership and Committee Officer – Mole Valley
Petitions, Public Questions and Statements There was no public participation for this item.
Member discussion – key points Members had no comments on this item.
Resolutions The Local Committee AGREED to note this item.
The meeting was closed at 16.54
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