Agenda and decisions

Mole Valley Local Committee
Wednesday, 12 June 2019 2.00 pm

Venue: Council Chamber, Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Contact: Jess Edmundson, Partnership Committee Officer  Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Items
No. Item

1.

APPOINTMENT OF DISTRICT COUNCIL SUBSTITUTE MEMBERS [EXECUTIVE FUNCTION - FOR DECISION]

    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council co-opted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2019/20. Mole Valley District Council has nominated District Councillors and substitutes to serve on the Local Committee for the municipal year 2019-2020. Jonanna Killian, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

     

    District Councillor Lesley Bushnell

    District Councillor Paul Kennedy

    District Councillor Caroline Salmon

    District Councillor Charles Yarwood

    District Councillor Tim Ashton

    District Councillor Alan Reilly

    District Councillor David Harper

     

     

    Decision:

    The Local Committee (Mole Valley) agreed:

     

    To co-opt the substitutes for District Council members for the municipal year 2019/20 as listed in the agenda.

     

    Reason for decision:

     

    The above decision was made in accordance with Standing Order 40(f) that requires the Committee, at its first meeting in the municipal year, to agree whether it wishes District Council members to be permitted to have substitutes.

2.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

3.

MINUTES OF PREVIOUS MEETING pdf icon PDF 95 KB

4.

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

               Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

               As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

               Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

5a

PUBLIC QUESTIONS pdf icon PDF 162 KB

5b

MEMBER QUESTIONS pdf icon PDF 63 KB

6.

PETITIONS

    To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.

     

    One petition has been received before the deadline.

6a

PETITION TO: MAKE IT SAFER FOR OUR CHILDREN TO CROSS THE GUILDFORD ROAD IN BOOKHAM BETWEEN GROVESIDE AND HAWKWOOD RISE

7.

PRESENTATION FROM SURREY WILDLIFE TRUST [AGENDA ITEM ONLY]

     

    Zoe Channon, Liaison Officer for the Surrey Wildlife Trust, will be providing a short presentation on the work the Trust do more widely, linked to the overall management of Norbury Park. It will cover topics such as how the trust is managed, our grazing operation, the grassland under management at Norbury Park and where we are with woodland management.

     

8.

APPOINTMENTS TO LOCAL COMMITTEE TASK GROUPS AND EXTERNAL BODIES 2019/20 [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 78 KB

    The Local Committee (Mole Valley) is asked to review and agree the terms of reference and membership of task groups set by the Committee. 

     

    Additional documents:

    Decision:

    The Local Committee (Mole Valley) agreed:

     

          i.        The terms of reference for the Property Task Group and the membership of this task group as set out in Annex 1 with the addition of Mr Stephen Cooksey, Cllr Mary Huggins and Mr Tim Hall.


         ii.        The terms of reference for the Parking Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Raj Haque.


        iii.        The terms of reference for the Leatherhead Major Schemes Task Group and the membership of this task group as set out in Annex 1 with the addition of Mrs Helyn Clack and Mr Tim Hall.


       iv.        The terms of reference for the Dorking Major Schemes Task Group and the membership of this task group as set out in Annex 1 with the addition of Mr Stephen Cooksey, Cllr Mary Huggins and Cllr Claire Malcomson.


        v.        The nominations to outside bodies (Community Safety Partnership) as set out in Annex 1 (Mr Tim Hall).

     

    The Local Committee (Mole Valley) noted:

     

       vi.        That the representatives nominated by the committee in June 2018 (Chris Townsend and Mary Huggins) would remain as the local committee representatives on the Early Help Advisory Board pending review of this board (Paragraphs 2.11 – 2.12 of this report).

     

    Reason for decisions:

     

    The above decisions were made in order to update the list of representatives to task groups and nominations to outside bodies for the 2019/20 municipal.

     

9.

LOCAL COMMITTEE COMMUNITY SAFETY FUNDING [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 89 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2019/20. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provides a progress update regarding last year’s funding

    Decision:

    The Local Committee (Mole Valley) agreed that:

          i.        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

         ii.        Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

        iii.        The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.

     

    The Local Committee (Mole Valley) noted:

     

       iv.        The update from the North Leatherhead Street Talk Project regarding the use of the funds in 2018-19.

     

    Reason for decisions:

     

    The above decisions were made to set out a process for allocating the committee’s

    delegated community safety budget of £3,000 to local organisations.

10.

HIGHWAYS SCHEMES UPDATE [EXECUTIVE FUNCTION - FOR INFORMATION] pdf icon PDF 97 KB

11.

RECOMMENDATIONS TRACKER [FOR INFORMATION] pdf icon PDF 76 KB

12.

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 49 KB