Agenda and decisions

Mole Valley Local Committee - Wednesday, 24 February 2021 2.00 pm

Venue: Virtual

Contact: Jess Lee, Partnership Committee Officer  Pippbrook, Reigate Road, Dorking, Surrey, RH4 1SJ

Link: Click here to view the webcast

Media

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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    To receive any apologies for absence and notices of substitutions from District members under Standing Order 39.

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2.

MINUTES OF PREVIOUS MEETING pdf icon PDF 405 KB

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    To approve the Minutes of the previous meeting as a correct record.

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3.

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)         Any disclosable pecuniary interests and / or

    (ii)        Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

               Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

               As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

               Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

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4a

PUBLIC QUESTIONS pdf icon PDF 289 KB

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    To receive any questions from Surrey County Council electors within the area in accordance with Standing Order 66.

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4b

MEMBER QUESTIONS pdf icon PDF 307 KB

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    To receive any written questions from Members under Standing Order 47.

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5.

PETITIONS

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    To receive any petitions in accordance with Standing Order 65 or letters of representation in accordance with the Local Protocol. An officer response will be provided to each petition / letter of representation.

     

    One petition was received before the deadline.

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5a

PETITION TO: INTRODUCE TWO BOX JUNCTIONS IN DORKING pdf icon PDF 114 KB

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    The full wording of this petition and officer response will be provided within the supplementary agenda.

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    Decision:

    The Local Committee agreed to note:

    1.    That the installation of a yellow box at this junction will not be effective at reducing congestion on Vincent Lane or the A25 Westcott Road and will likely lead to further congestion.

    2.    There are no plans to install KEEP CLEAR markings on South Street, which could lead additional queuing/congestion on South Street.

    2.

    Reason for decisions

     

    The above decisions were made as the local committee agreed, on officer recommendation, that the installation of a yellow box junction or KEEP CLEAR markings were not viable solutions to the issue at hand.

6.

UPDATED HIGHWAYS FORWARD PROGRAMME 2021-22 TO 2023-24 [EXECUTIVE FUNCTION - FOR DECISION] pdf icon PDF 239 KB

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    This report seeks approval of the recently updated programme of highway works for Mole Valley funded from the Local Committee’s delegated capital and revenue budgets.

     

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    Decision:

    The Local Committee (Mole Valley):

     

    General

     

          i.        Noted that the Local Committee’s devolved highways budget for capital works in 2021/22 is £537,000.

         ii.        Agreed that the devolved capital budget for highway works be used to progress both capital improvement schemes and capital maintenance schemes.

        iii.        Noted that should there be any changes to the programme of highway works as set out in this report, a report will be taken to a future meeting of Mole Valley Local Committee to inform members of the changes.

       iv.        Authorised that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to allocate any additional funding for schemes, in accordance with any guidance issued surrounding that funding.

     

    Capital Improvement Schemes

     

         v.        Agreed that the capital improvement schemes allocation for Mole Valley be used to progress the Integrated Transport Schemes programme set out in Annex 1.

       vi.        Authorise that the Area Highway Manager, in consultation with the Local Committee Chairman and Vice-Chairman, be able to vire money between the schemes agreed in Annex 1, if required.

      vii.        Agree that the Local Committee Chairman, Vice-Chairman and Area Highway Team Manager, together with the local divisional Member are able to progress any scheme from the Integrated Transport Schemes programme, including consultation and statutory advertisement that may be required under the Road Traffic Regulation Act 1984, for completion of those schemes. Where it is agreed that a scheme will not be progressed, this will be reported back to the next formal meeting of the Local Committee for approval.

     

    Capital Maintenance Schemes (LSR)

     viii.        Agree that the capital maintenance schemes allocation for Mole Valley be divided equitably between County Councillors to carry out capital maintenance works in their divisions, and that the schemes to be progressed be agreed by divisional members in consultation with the Area Maintenance Engineer.

     

    Revenue Maintenance

     

       ix.        Note that the members will continue to receive a Member Local Highways Fund (revenue) allocation of £7,500 per county member to address highway issues in their division; and

     

         x.        Agree that the Member Local Highways Fund be managed by the Area Maintenance Engineer on behalf of and in consultation with members.

     

    Reason for decisions:

     

    The above decision were made in order to agree a forward programme of highways works in Mole Valley for 2021/22 – 2023/24, funded from the Local Committee’s devolved budget.

7.

DECISION TRACKER [FOR INFORMATION] pdf icon PDF 348 KB

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    The tracker monitors the progress of decisions and recommendations that the local committee has agreed.

     

    The local committee is asked to note the progress made and agree to remove from the tracker any items marked ‘complete’.

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8.

FORWARD PLAN [FOR INFORMATION] pdf icon PDF 15 KB

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    The Local Committee (Mole Valley) will note the contents of the forward plan.

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