Agenda, decisions and minutes
PDF 1 MBVenue: Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT
Contact: Michelle Starr, Community Partnership and Committee Officer Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT
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APOLOGIES FOR ABSENCE
To receive any apologies.
Apologies received from Mr Michael Sydney. Minutes: Apologies were received from Mr Michael Sydney
(Chairman). Mr Nick Skellett (Vice Chairman) chaired the meeting.
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MINUTES OF PREVIOUS MEETING
To approve the Minutes of the previous meeting as a correct record. Minutes: The minutes were agreed as an accurate record of the meeting. |
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: None received. |
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To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
One petition received. Response attached. Minutes: One received. The petitioner was not in attendance at the meeting and has received the response which is attached to the minutes as Appendix A.
Mrs Gillian Woods submitted a petition with 96 signatures from local residents opposing proposed parking controls in Hillbury Road and requesting that any decision on the proposed parking controls be delayed until after a consultation meeting has been held with local residents.
This is in reference to the ‘Tandridge 2013/14 Parking Review – Statement of Reasons’ document taken to the Dec 2013 Local Committee meeting. |
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FORMAL PUBLIC QUESTIONS
To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.
One received to date. Response attached. Minutes: One formal public question was received. The written response is attached to the minutes as Appendix B.
Mrs Gillian Woods requested the committee give the cost for imposing parking restrictions in relation to Hillbury Road i.e. street furniture, paint etc and asked how they will be enforcing them. |
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MEMBERS QUESTIONS
To receive any written questions from Members under Standing Order 47. Notice should be given in writing to the Community Partnership and Committee Officer of formal questions by 12.00 noon four working days before the meeting.
None received to date. Minutes: There were no member questions and no member questions were asked informally at the meeting.
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MEMBERS ALLOCATIONS SUMMARY
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.
For the financial year 2014/15 the County Council has allocated £10,300revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. This report provides an update on the projects that have been funded since April 2014 to date.
Report and Annex 1 attached. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Sandra Brown, Community Partnerships Team Leader (East)
Petitions, Public Questions, Statements: None
Member Discussion – key points:
·
Members were reminded that all money must be spent by
28th February 2015 and that there will be no carry
forward again this year. · Members discussed the anticipated projects to be funded from the remaining 2014/15 Member’s Allocation budget, such as the Support Bursary scheme for Looked After Children which was jointly supported and funded previously. · Members discussed the positive impact and opening up of opportunities through funding projects such as Street Youth Centre, Ridge Radio, erecting goals in Stafford Road and helping children access the Duke of Edinburgh Award scheme.
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Two projects funded have recently
received local press coverage. Members discussed their keenness to
promote the Members Allocations more through press coverage and the
Community Partnerships Team Leader assured the Local Committee
members that the team are currently promoting the initiatives
through the local pages on the Surrey County Council website and
Twitter. In addition to this the Community Partnership team has
signed up to corporate news in brief so all stories can be promoted
via this means also. Resolution:
(i) The Committee NOTED the amounts that have been spent from the Members’ Allocation (revenue) and Local Committee capital budgets, as set out in Annex 1 of the report submitted. |
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LOCAL COMMITTEE TASK GROUP REPRESENTATION 2014-15
The Local Committee is asked to review and agree the terms of reference and membership of the Youth Task Group for 2014-15.
Report and Annex A attached. Additional documents: Decision:
REASONS:
Minutes: Declarations of Interest: None
Officers attending: Michelle Starr, Community Partnership and Committee Officer (Tandridge)
Petitions, Public Questions, Statements: None
Member Discussion – key points:
· The Local Committee discussed ways in which District members could be appointed to the Youth Task Group as no nominations were received for membership. However a district member who previously attended will continue to do so. · The local committee agreed to the changes in the tabled Terms of Reference papers whereby the task group can make use of consulting with other groups
·
Members nominated for Mr Nick Skellett
and Mrs Sally Marks to continue to represent the task group. Mr
Nick Skellett nominated for Mr John
Orrick to also become a member of the task group which was seconded
by all of the committee.
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COMMUNITY SAFETY IN TANDRIDGE 2014-15
Surrey County Council is a statutory partner on Community Safety Partnerships (CSP) at a borough/district level.
The Local Committee (Tandridge) has been delegated £3,294 to support community safety work in the borough, this money requires Local Committee agreement to be delegated for use by the local Community Safety officers.
In East Surrey (Reigate & Banstead, Mole Valley and Tandridge), there is a long history of working together, including jointly-funded posts and co-ordinated delivery of campaigns. The conclusion of a recent review conducted by partner agencies on the CSP is an agreement to formally merge the three CSPs into a single East Surrey CSP.
A County Councillor from each District or Borough area will represent the Local Committees on the new East CSP.
Report attached. Decision: The Committee:
REASONS:
Minutes: Declarations of Interest: None
Officers attending: Gordon Falconer, Community Safety Unit Senior Manager
Petitions, Public Questions, Statements: None
The Community Safety Unit Senior Manager presented the report, explained the recommendations and reasoning and why the Community Safety Partnership (CSP) is moving towards an East Surrey CSP merge. He continued that the emphasis was still on keeping a local focus via the appropriate means (such as the JAG and CIAG groups) and that the response locally would still remain the same.
The Vice Chairman opened up the report for discussion by the committee members.
Member Discussion – key points:
· Although members agreed that the wider partnership will ensure that the CSP has more weight, concerns were raised regarding whether Tandridge itself will be overshadowed by the other areas which have very different problems and priorities. · Members moved to make the decisions and amended the first recommendation (that the CSP budget be transferred to the CSP Manager but in consultation with the Tandridge Local Committee representative, which was seconded by Mrs Helena Windsor, Mr John Orrick and Mr David Hodge). · Mr Michael Sydney was nominated to continue to attend as the Local Committee CSP representative (which was seconded by Mr John Orrick and Mr David Hodge) with Nick Skellett nominated as a named substitute (seconded by Mrs Sally Marks). · Members agreed that they would like to know more and increase reporting to the committee on the new arrangements. · Mr Nick Skellett suggested that the Community Safety Unit Senior Manager proposes that CSP substitutes can also attend the meetings but with non voting rights. · Members requested that updates be provided at informal Local Committee meetings and a yearly report to the formal Local Committee. · Members continued that they felt they did not hear from local inspectors as regularly as they would like to and therefore often felt out of the loop regarding trends and local issues. · Concerns were raised again that Tandridge has very different needs to neighbouring boroughs and may lose out as a result of the merge. · Gordon Falconer assured members that local focus would not be lost and that he would propose at the inaugural meeting of the East CSP that they provide reports at six monthly intervals to Local Committee’s related to the CSP Action Plans; a report after 6 months outlining what has been achieved followed by a 12 month round up report. · Members agreed that an annual report brought to a Formal Local Committee meeting along with the police would help to inform and support them in their contact with Community Safety in Tandridge.
The Committee:
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HIGHWAY SCHEMES UPDATE
At the 13th December 2013 Local Committee, Members agreed a programme of revenue and capital highway works in Tandridge. Delegated Authority was given to enable changes to be made to the forward programme and for schemes to be progressed without the need to bring further reports to the Local Committee for decision. The capital programme has been revised following the severe winter and the need to carry out more maintenance to repair water damaged roads.
This report sets out the revised capital programme and recent progress. The report also updates Members on the number of enquiries received from customers.
Report and Annexes 1 and 2 attached. Additional documents: Minutes: Declarations of Interest: None
Officers attending: John Lawlor, Highways Area Team Manager
The Highways Area Team Manager presented the report to the committee members and drew their attention to the schemes and progress in Annexes 1 and 2. He continued that the latest Operation Horizon update report should have been sent out to all members and was now available online. The team had responded to a huge increase in calls and the staff should be praised for their response to this.
Member Discussion – key points:
· Mr David Hodge praised the works completed to date and acknowledged that Surrey County Council had done outstanding work; the quality of work and the staff were exceptional and feedback received from residents was very positive. · Members all praised the work of the Operation Horizon team
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The Vice Chairman asked the Highways Area Team Manager regarding
the various lists of works and schemes that he was aware of and
asked to receive copies of the lists in order to clarify what
schemes are being managed from which funding or project. · The Highways Area Team Manager confirmed that he would ensure the lists are sent to all Local Committee members and will arrange a meeting to sit with the Chairman and Vice Chairman of the Local Committee in order to devise a holistic list. · Members discussed further items in the report such as surface treatments failing and it was confirmed that these will be repaired at no cost to Surrey County Council. · Members were reminded that they needed to arrange LSR discussions with the Highways Area Team Manager. · The committee noted the contents of the report.
Petitions, Public Questions, Statements:
· Mr Simon Morrow asked whether the Farleigh Road traffic calming design will come back to the Local Committee meeting. The Highways Area Team Manager confirmed that the divisional member had had the meeting and that it has gone back to design as there were concerns regarding drainage. It is hoped however that the project will still be implemented in this financial year and assured he would keep the Local Committee updated of progress. · Members agreed that a property along this road has suffered from serious flooding to its garden and therefore agreed that the flooding issue needed to be resolved before the road works are started.
Resolution:
(i) The Committee NOTED the report for information. |
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REVIEW OF WINTER SERVICE ARRANGEMENTS
Report attached. Decision: The Committee:
Minutes: Declarations of Interest: None
Officers attending: John Lawlor, Highways Area Team Manager
Petitions, Public Questions, Statements: None
The Highways Area Team Manager presented the report and asked members to let their Local Committee Chairman know of any issues by the end of July 2014. He informed the committee that there had been a huge amount of input from parishes and the district this year in snow conditions. He continued that they should continue to be included in early discussions.
Member Discussion – key points:
· Members requested to be informed of dates when the grit bins would be filled. · Members agreed that a large amount of work has gone into the gritting routes and that the service has been working very well, however some members raised concerns that damaged grit bins coming to the end of their lives would be removed. It was felt that if a bin was there in the first instance it was because it was required and therefore should not be removed and more minor roads leading to main roads needed to also be considered. · The Highways Area Team Manager stated that a report went to the Transport Select Committee and Cabinet regarding the Grit Bin scoring assessment. Priority 1 and 2 (P1 and P2) routes should not require the grit bins as they are regularly salted and only the bins at the end of their life (scoring under 100 points) would be removed. ·
Members asked what the trigger was for sending the gritting
lorries to grit the P1 and P2 routes as
the weather forecast trigger previously had been from the
Merrow office looking at the Met Office
forecast. However last year, on the other side of the A22 in
Tandridge the weather was very
different and more similar to the Kent weather than the rest of
Surrey. · Members requested that John Lawlor send them the updated priority routes for each division. The Highways Area Team Manager confirmed that the Winter Service Plan packs would be out in September however he would ensure that they have received updated maps. · It was noted that 3-4 years ago meetings with parishes were held to talk through winter maintenance and highways issues and that perhaps it would be a good idea to do this once more. · Members requested that in addition an audit for each parish (equipment and processes) by division be completed as members often are not aware of what has been given and therefore an overview would be helpful. · John Lawlor confirmed that last year they worked with parishes and Tandridge District Council and also provided hand salting machines. · Members discussed whether they needed to start looking at salting pavements also. · Members asked the Highways Area Team Manager regarding replacing grit bins that were due to be ... view the full minutes text for item 64/13 |
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ROAD SAFETY - B269 TITSEY HILL/TITSEY ROAD, TITSEY
Following a fatal collision in Titsey Road in April 2014, an initial investigation into road safety in Titsey Road/Titsey Hill has been carried out. A number of locations have been identified where additional road signs and markings could be introduced to highlight the road geometry to drivers. Consideration could also be given to reducing the speed limit. A site meeting will be held early in July to consider these suggestions in more detail, the results of which will be presented to the Local Committee Chairman, Vice-Chairman and local divisional Members.
Report and Annex 1 attached. Additional documents: Decision: The Committee:
(i) NOTED the contents of the report (ii) AGREED to start investigating the process of reducing the speed limit (iii)AGREED to appropriate interim warning signage to be erected (iv)AGREED to seek geological assessment of the composition of the road and to ensure that it includes Titsey Hill in its entirety (v) AGREED to authorise the Highways Area Team Manager in consultation with the Chairman, Vice Chairman and Divisional member to implement the necessary traffic regulation order procedures on behalf of the Local Committee REASONS:
Minutes: Declarations of Interest: None
Officers attending: John Lawlor, Highways Area Team Manager
[Item 12 was taken at the start of the meeting at the request of the Vice-Chairman who was chairing the meeting.]
Members were concerned when several incidents
took place at these locations and therefore requested for the
Highways Area Team Manager to look into if anything could/should be
done to improve safety measures on this road. The Highways Area Team Manager presented the report and confirmed that a discussion had already taken place and a meeting was scheduled with the police for July, where a detailed inspection and site visit would take place. However the team cannot move forward until the Police investigation has finished and the results are available in order to proceed further. The Vice Chairman opened up the report for discussion by the committee members.
Member Discussion – key points:
· Members expressed their condolences to the families and discussed the recent tragic incident which took place. Members agreed that a commitment needs to be made to the concerned families that Surrey Highways will progress and move on the police findings (if related to road safety) as soon as possible. · Mrs Sally Marks requested for the Highways Area Team Manager to erect advisory signs in the interim period. · Members praised the Police Road Safety team representative for being in attendance at the meeting and illustrating the Police’s involvement and commitment to the incidents that occurred. · Discussion continued with regard to the speed limit on the road and the potential to reduce it via a traffic order and whether this could be dealt with separately. A recommendation was proposed to start the process of reducing the speed limit which was agreed and seconded by all members of the committee present. · Members agreed to put forward another recommendation to implement appropriate interim warning signage which was duly seconded and agreed by all members present. · The Highways Area Team Manager explained the processes involved in establishing signs and reducing speed limits to members and agreed that the process could be started at the meeting via these recommendations ·
Members also raised concerns about further up Titsey Hill and regarding the undulations of the
road and its geology. · Members put forward a further recommendation to authorise the Highways Area Team Manager in consultation with the Chairman, Vice Chairman and Divisional member to implement the necessary traffic regulation order procedures on behalf of the Local Committee in order to speed up the process which was agreed and seconded by all local committee members present. · Members discussed the best locations for the signs and agreed that Pilgrims Lane may be a possible location. · The Local Committee agreed that the families should be kept ... view the full minutes text for item 65/13 |
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TANDRIDGE FREIGHT REVIEW
Information reports on HGV problems and opportunities were presented to the committee on 1 March 2013 and 13 December 2013. Members requested that a more specific review of freight related issues across the whole of the Tandridge district be carried out in consultation with all its Parish Councils.
This report brings the outcome of these consultations on local HGV issues together with other proposals aimed at reducing congestion on the wider road network which are expected to relieve the impact of HGV’s on local roads.
Report and Annexes A and B attached. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Peter Hitchings, Transport Policy Engineer
Petitions, Public Questions, Statements: None
The Transport Policy Engineer explained the report to the Local Committee and confirmed that the SatNav reporting guidance document can be publicised and circulated to the parishes also. The briefing provides step by step information on how to report an erroneous route for HGVs to the mapping companies. The Vice Chairman opened up the report for discussion by the committee members.
Member Discussion – key points:
· Members discussed the SatNav briefing produced and suggested that perhaps Peter Hitchings could attend an informal Local Committee meeting in future in order to show a live demonstration to members (and perhaps other relevant partners could also be invited). · Members raised concerns that older HGVs with an older mapping navigation system may not however be updated and therefore would not benefit from the reporting of incorrect HGV routes. · The Transport Policy Engineer assured members that HGV specific users are actually obliged to update their systems so this would not prove to be a problem. However some members remained sceptical regarding smaller companies conforming with this and paying for updates. · Members moved on to discussing the Coast to Capital bids which were due to be announced in July 2014.
·
The Highways Area Team Manager and members discussed the following
topics which needed addressing: - The Hooley Interchange - The Biffa site and the lack of infrastructure surrounding it, as well as the volume of vehicles · The Transport Policy Engineer confirmed that the Tandridge Transport Strategy would be out for consultation in September 2014.
The Committee:
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ANNUAL PERFORMANCE REPORT FROM SERVICES FOR YOUNG PEOPLE
The purpose of this report is to update the Local Committee on the progress that Services for Young People have made towards participation for all young people in Tandridge in post-16 education, training and employment during 2013-14. This is the overarching goal of Services for Young People and our strategy to achieve it is set out in ‘The young people’s employability plan 2012-17’.
In particular this Local Committee report focuses on the contribution of our different commissions to this goal and how they have performed during the year. Please note that the majority of detailed performance information is provided in the annex to this report.
Next steps have also been included to set out how we will keep the Local Committee informed about developments and our progress during the year ahead.
Report and Annex 1 attached. Additional documents: Minutes: Declarations of Interest: None
Officers attending: Jeremy Crouch, Lead Youth Officer - East
Petitions, Public Questions, Statements: None
The Lead Youth Officer explained the report and drew members attention to the case study included; highlighting partnership working. He continued that he recognised that there were challenges ahead and reported that since the report had been written that performance had increased for Harry’s Youth Centre.
The Officer confirmed that Street Youth Centre has struggled a little due to staffing issues and members were informed also that Stuart Kingsley was now the employee for the YMCA Redhill.
The Officer summarised that as partnership working is improving, so is performance.
Member Discussion – key points:
· The Vice Chair updated Jeremy Crouch that Mr John Orrick had now been nominated onto the Youth Task Group and that a district councillor will also continue to attend. · Ms Sally Marks voiced concerns over Street and questioned its future direction of travel as Street is opening less than it was and despite understanding the staffing issues, this has led to the centre opening less. The commitment for Surrey was to have a vibrant centre within Caterham which is not happening. She continued to question how the insufficient staffing could be managed and how members could begin to see evidence of value for money. · The Officer responded that the YMCA contract was set up to provide a number of matched hours (so approximately 3-5 hours per week extra as agreed in the contract) and provision can be provided anywhere within a 2 mile radius of the centre. He continued that he had had a conversation with them that morning regarding opening on a Friday evening in the future. · Members continued to discuss the findings of the report and the progress made and some clarification was sought on the distance travelled, whether the performance figures were actually achievable and how attendance was recorded. · The Lead Youth Officer responded that the YMCA proposes the performance measures and then a discussion takes place on what is achievable and whether the targets are ambitious enough. · Attendance is recorded on an ‘App’ and as a result of this, reporting of attendance has improved (as the previous kit was not working successfully). · Members acknowledged the excellent NEET figures and asked for this to be publicised more widely.
The Committee:
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CREATING OPPORTUNITIES FOR YOUNG PEOPLE: LOCAL RE-COMMISSIONING FOR 2015 - 2020
Services for Young People (SYP) currently operates nine commissions which contribute towards the overall goal of full participation in education, training or employment with training for young people to age 19 and to age 25 for those with special educational needs or disabilities (SEND). These commissions are delivered through in-house services and external providers, where contracts were let generally for a 3 year period, all expiring in 2015.
This paper explores increased delegation of decision-making in relation to local ‘Early Help’ for young people, within the context of re-commissioning for 2015 to 2020.
Report and Annex 1 attached. Additional documents: Decision: The Committee:
Minutes: Declarations of Interest: None
Officers attending: Jeremy
Crouch, Lead Youth Officer – East Petitions, Public Questions, Statements: None
The Lead Youth Officer explained the report and recommendations to the Local Committee which they agreed.
The Committee:
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