Agenda, decisions and draft minutes

Tandridge Local Committee
Friday, 21 June 2019 10.15 am

Venue: Tandridge District Council offices, Station Road East, Oxted, RH8 0BT

Contact: Sarah Woodworth, Partnership Committee Officer  Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT

Link: Click here for webcast

Items
No. Item

11/19

APPOINTMENT OF DISTRICT COUNCIL SUBSTITUTE MEMBERS [EXECUTIVE FUNCTION - FOR DECISION]

    Under the County Council's Constitution (Part 4. Standing Orders, Part 3 40 (f)) no substitutes are permitted for district/borough council coopted members of local committees, unless a local committee agrees otherwise at its first meeting following the Council’s annual meeting and in relation to all meetings in the following year, upon which named substitutes will be appointed to the Local Committee on the nomination of the relevant district/borough council.

     

     

    The Local Committee is therefore asked to decide whether it wishes to co-opt substitutes in the municipal year 2019/20. Tandridge District Council has nominated 6 District Councillors and 9 substitutes to serve on the Local Committee for the municipal year 2019-2020.  Jonanna Killian, Chief Executive, has now confirmed these appointments as follows, subject to the agreement by the Committee to permit substitutes:

     

    TANDRIDGE DISTRICT COUNCIL APPOINTED MEMBERS [6]

     

    Cllr Michael Cooper [Harestone]

    Cllr Tony Elias [Bletchingley and Nutfield]

    Cllr Harry Fitzgerald [Burstow, Horne and Outwood)

    Cllr Chris Langton [Oxted South]

    Cllr Simon Morrow [Warlingham East, Chelsham and Farleigh)

    Cllr Sir Nicholas White [Dormansland and Felcourt]

     

    TANDRIDGE DISTRICT COUNCIL SUBSITUTES [6]

     

    Beverley Connolly [Harestone]

    Chris Farr [Godstone]

    Ken Harwood [Felbridge]

    Alun Jones [Valley]

    Liz Lockwood [Lingfield and Crowhurst]

    Debbie Vickers [Bletchingley and Nutfield]

     

     

    Decision:

    The Local Committee DID NOT AGREE to District Council Substitutions for 2019/20.

    Minutes:

    Verbal correction to the agenda, the District Council nominated 6 substitutes not 9.

     

    A vote was taken.

     

    For: 4

    Against: 6

     

    The Chairman did not vote.

     

    Resolution:

     

    The Local Committee (Tandridge) did not agree to co-opt the substitutes for District Council members for the municipal year 2019/20 as listed in the agenda.

     

    Reason for decision:

     

    The above decision was made in accordance with Standing Order 40(f) that requires the Committee, at its first meeting in the municipal year, to agree whether it wishes District Council members to be permitted to have substitutes.

     

12/19

APOLOGIES FOR ABSENCE AND SUBSITUTIONS

13/19

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    Notes:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    None declared.

14/19

PETITIONS pdf icon PDF 74 KB

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Petition 1

     

    One petition with 42 signatures has been received from Burstow Parish Council.  It is asking SCC to consider changing Wheelers lane, Smallfield, Surrey, to one directional travel only from an east to west direction. 

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highways Manager, Duncan Knox, Road Safety and Active Travel Manager.

     

    The lead petitioner Mr Ian Wates, Chairman of Burstow Parish Council presented the petition. He felt that the response from the Engineer did not offer positive action to resolve the matter and did not recognise the near misses or the difficulties when vehicles are crossing from Plough Road to Wheelers Lane or vice versa.  He asked the Committee to consider positive action to improve the traffic movement at the dangerous junction and he feels that this option is straightforward and simple. As the site is rural they do not wish for traffic lights to be installed and the traffic table and 20mph zone is not recognised by residents or enforceable.

     

    Public Statement, Comment: A resident on Wheelers lane, supported the idea of the one way travel as difficult for him exiting his property.  He felt that £100,000 is extremely costly to change to a one way travel, he asked if the Council had money for a survey.

     

    Member discussion – key points:

    1)    The Divisional Member fully supports the petition, as it is dangerous when turning into and out of Wheelers Lane, however she also understood the position of Highways. 

     

    2)    Members requested that Officers work with District Councillors and the police to take a more detailed look at this junction and Redehall Road. 

     

    3)    Members asked if improvements to this road could be included in a CIL bid. The Area Highways advised that from experience a one way system would increase traffic speeds and can cause other issues.  Officers felt this solution would not be the most appropriate for this site.  There is no revenue funding available this financial year, for a feasibility study to be carried out to establish costs and designs to put forward a CIL bid for the construction.  The SCC process for CIL bids has recently changed, and guidance is being put together and will be issued shortly.  Until full guidance is available she is unable to say if a scheme could be funded through CIL funding. 

     

    4)    It was felt it was not a speeding matter the issues are the exit and entrance to the junction.

     

    5)    Members asked how many accidents had been recorded at the site.  Highway Officers responded that they work with the Road Safety Team and Officers meet twice a year to discuss accident blackspots in Tandridge and look at ways to reduced accidents at the sites.  Officers note the local support at this site. Officers are aware of the injury to a child a few years ago, and proposals were designed and approved by the Local Committee in 2017.  The Road Safety Officer raised concern that with a one way system in place there would be a steady stream of traffic and this would make it difficult to cross the road.  He confirmed there is a CIL bid being prepared, however it has not been put forward yet. Accident data  ...  view the full minutes text for item 14/19

15/19

FORMAL PUBLIC QUESTIONS pdf icon PDF 307 KB

    To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Whyteleafe Village Council, submitted a written question in relation to the gully clearing on Whyteleafe Roundabout (A22, Godstone Road).  The response is provided in the supplementary papers.

     

    Village Councillor John Cheetham thanked officers and the council for their response and work in Whyteleafe.  He asked a supplementary question asking if Officers could provide detail on what needs to be carried out at the roundabout with costings, in order to resolve this matter.  The Village Council have CIL money available, which they would be willing to use to alleviate the flooding on the roundabout. The Village Council would like to work together with the District Council and SCC to resolve this issue.

     

    The Divisional Member for Caterham Valley, supported the points raised and asked for clarification on how he could assist, and which of his highway member funding he could use to support investigations or works.

     

    The Area Highways Manager advised that members’ capital funding cannot be used for investigation alone but it can be used as be part of the solution, for example repairing the pipes or a new soakaway.  The Village Council could fund the investigation works. Once this has been carried out costings can be established.  The Area Highways Manager advised officers would be in contact with the Village Council to discuss further, as traffic management costs would need to be included during the investigation.

     

16/19

MINUTES OF PREVIOUS MEETING pdf icon PDF 101 KB

17/19

MEMBERS QUESTIONS pdf icon PDF 80 KB

    To receive any written questions from Members under Standing Order 47.  Notice should be given in writing to the Community Partnership and Committee Officer of formal questions by 12.00 noon four working days before the meeting.

    Minutes:

    District Councillor Michael Cooper submitted a question regarding an issue of public safety concern involving obstruction of the highway in Caterham.  The response is available in the supplementary papers.

     

    District Councillor Cooper advised that he had meet with Officers and he understood that there is a multi-agency meeting next week which is the best forum to discuss the matter.

     

    The Area Highway Manager (SCC) and the Strategic Director of Place (Tandridge District Council) advised they would keep members updated on the matter.

     

     

18/19

A25 GODSTONE ROAD, BLETCHINGLEY - SPEED LIMIT REVIEW CONSULTATION WITH LOCAL COMMITTEE (SERVICE MONITORING AND ISSUE OF LOCAL CONCERN) pdf icon PDF 135 KB

    In November 2012 a speed limit order was made to decrease the 50mph speed limit on the A25 Godstone Road as well as Chevington Villas and Sunnybank Villas in Bletchingley from 50mph to 30mph. Speed surveys carried out in 2016 and 2018 show that existing mean speeds along this section of the A25 Godstone Road, Bletchingley do not comply with Surrey County Council’s policy for a 30mph speed limit without further supporting engineering measures being installed.

     

    A Local Committee report was presented to the Tandridge Local Committee on 1 March 2019. This report concluded that, there are no further supporting engineering measures that can be installed on this major strategic route that would result in mean speeds reducing by at least 6.8mph to meet Surrey County Council’s policy for a 30mph speed limit. Therefore the report recommended that the existing 30mph speed limit in a section of the A25 Godstone Road be increased to 40mph. It also recommended that a section of the A25 Bletchingley Road, Godstone be reduced from 50mph to 40mph.

     

    At their meeting on 1 March 2019, the local committee disagreed with the recommendations brought to them by the Area Highway Manager. The committee felt strongly that the following measures should be put into place: (a) a Vehicle Activated Sign and a pedestrian refuge to support the speed limits of 30mph outside Chevington and Sunnybank Villas, (b) extending the 30mph speed limit in Godstone westwards to North Park Lane supported by the introduction of a Vehicle Activated Sign, a pedestrian refuge, better lighting, better signage and better road markings and (c) a reduction in the speed limit in the middle section to 40 supported by additional Vehicle Activated Signs.

     

    In accordance with Step 6 of SCC’s approved ‘Setting Local Speed Limits’ (2014) policy, the issue has been referred to the Cabinet Member with responsibility for road safety. The Cabinet Member for Highways asked officers to prepare a draft report for his decision, and the Cabinet Member brings this draft report to the local committee to seek their input and feedback.

     

    Following this, the Cabinet Member will take a decision on the matter. In accordance with the policy the Cabinet Member for Highways is given the authority to endorse (or reject) a speed limit which does not comply with the advice within the policy and the advice of the Area Highways Manager.

     

    (Report and 6 annexes attached)

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Area Highways Manager and Duncan Knox, Road Safety and Active Travel Manager

     

    Petitions, Public Questions, Statements:  The Chairman invited public questions/statements after the members’ discussion.

     

    The Chairman welcomed Mr Matt Furniss, SCC Cabinet Member for Highways to the Tandridge Local Committee, and explained that at previous meetings where this item has been for decision, the Committee had disagreed with the Officers recommendation and therefore in accordance with Surrey County Councils approved ‘Setting Local Speed Limits’ (2014) policy, the issue must now be referred to the Cabinet Member with responsibility for road safety.

     

    The Chairman confirmed he had received a letter from Godstone Parish Council on 18 June, which has been circulated to Members and the Cabinet Member.

     

    The Chairman invited the county councillor for the Godstone division to speak first, and then invited Mr Furniss to speak. The Cabinet Member for Highways advised he had asked Highway officers to prepare an open ended draft report for future decision by the Cabinet Member, and this draft paper was included in the agenda for this committee meeting. . He had reviewed the committee’s discussion from the previous meeting in March, and was aware of the strength of feeling on this contentious issue. He invited the committee to comment on why they felt this proposal should be a special case which rejects the Officer and Police recommendation that it should be 40mph

     

     

     

    Members Discussion- Key Points:

    1. The Divisional Member stated that the speed limit should stay at 30mph to guarantee the safety of residents when exiting their properties, crossing the road, accessing the cemetery and travelling to school.  It is what the whole of the village of Bletchingley want and the residents need the stability of knowing the speed limit will remain the same.  Mrs Rose Thorn offered her member highway funding, and is willing to match fund with the Parish Council if any further measures, such as further signage, could be installed to enhance the 30mph speed limit. 

     

    1. Members suggested it was too soon to move Step 8 of the speed limit policy where the matter is referred to the Cabinet Member for decision, given that the additional supporting measures agreed in 2011 have not been fully implemented. Previous reports have proposed different supporting measures.  This included an enhanced gateway, which was agreed in 2011, but never implemented. This is not the current gateway which was installed by the Parish Council. It remained on the committee’s to do list for several years until in 2013 it was argued that the width was too narrow so it was not installed.  At this point another measure was recommended, which was a central crossing island.

     

    1. Another proposal was to move the Vehicle Activated Sign, which has now been absent from its location outside the cemetery for a number of months and this has not made any difference to the average speeds on this road. Given it has not made any difference to the average speeds, why not  ...  view the full minutes text for item 18/19

19/19

UPDATE FROM CABINET MEMBER FOR HIGHWAYS - MR MATT FURNISS (AGENDA ITEM ONLY - FOR INFORMATION)

    The SCC Cabinet member for Highways, Matt Furniss will provide a short verbal update and answer member questions.

     

     

    Minutes:

     Declarations of Interest: None

     

     

    Officers attending: Zena Curry, Area Highways Manager, Duncan Knox, Road Safety and Active Travel Manager.

     

     

    Petitions, Public Questions/Statements: None

     

     

    The new Cabinet Member for Highways updated the Committee on current developments in the service and the issues in the area. 

     

    Cabinet Member - Key points

     

    1. The Council are continuing on the capital investment with an additional £12m funding allocated to the Winter Maintenance Fund in 2018/19 and an additional £8m this financial year. Last year, the council repaired 60,000 potholes and carried out 50,000 preventative pothole across the county.

     

    1. There will be a focus on pavements and providing alternatives to travelling by car, such as walking and cycling.

     

    1. SCC are taking difficult decisions with limited funding to provide a good highway network.

     

    1. Each committee receives £100,000 capital funding and then additional funding is based on population (number of divisional members in the District/Borough).

     

    1. Would like to focus on maintenance rather than new schemes which will be an ongoing asset and cost.

     

    Member discussion –key points

     

    1. Prioritisation of pavements- Clarification was sought as to why some pavements have been selected to be repairs and others in the same village which are close to a school are not included and considered to be more of a priority. The Cabinet Member advised although not able to comment on the road, however it is often the case that the structure underneath is coming away and needs to be repaired.  He is looking at communication on this matter to help residents and Members understand the prioritisation process.  This was included in a recent Member’s briefing with links to the policy. 

     

    1. Resurfacing scheme on Farleigh Road in Warlingham, work was due to be carried out but then delayed.  The ward member asked if this would be completed soon.  The Area Highways Manager advised that it had been re-prioritised, and directed Members to the Horizon programme list on Surrey’s website which included the updated programme and the winter maintenance programme.

     

    1. Pothole repair, concern regarding the quality of the work as the pot holes are being filled in but the wider area is not.  The Cabinet Member advised that each pot hole is guaranteed for two years so the contractor would need to return to carry out a new repair at no cost to the tax payer.  If the quality of work is of concern then it needs to be reported via the reporting portal online.  Utilities Companies have 18 months to return to finalise their repair, once the 18 months has elapsed then the Council can take action.  The Cabinet Member would like to provide the technology to make it easier for residents to report highway matters on smartphones.

     

    1. Concern was raised that the Committee are not considering collision hotspots such as Pendell Road.  The Chairman advised that that particular road is including on the decision tracker so will be discussed at that item.  The Road Safety Manager confirmed that Road Safety funding has also been used at the site, the yellow  ...  view the full minutes text for item 19/19

20/19

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 249 KB

    This tracker monitors progress against the decisions that the Local Committee has made. It is updated before each committee meeting.

     

     

    (Decision tracker attached)

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Zena Curry, Area Highways Manager/ Sarah Woodworth, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    The Chairman introduced the item explaining that this document monitors progress against the decisions that the Local Committee has made.

     

    Member Discussion – Key Points

     

    The following points were raised:

     

    1. In reference to the public question on 1 March 2019, the Divisional member has been advised that a sufficient response had not been sent to the District Councillor. 

     

    The Area Highways Manager advised information had been sent regarding the gully cleaning.  Last year gullies were cleaned annually, this year following a review gullies which contain high levels of silt are being cleaned every 6 months and those with low levels every two years.  The Area Highways manager would confirm the date sent and resend if not received.

     

    1. On Street Parking enforcement, a request for an update on timeframe for the contract to be implemented. 

     

    The Chairman advised that this was due to a legal issue which is being discussed between TDC and SCC.  He is having meetings and keen to move forward as enforcement is desperately needed in the District.

     

    1. Pendell Road, Bletchingley- it was asked if the high friction surface would help to reduce the accidents.  If visibility is an issue, the land owner was willing to give the land to SCC if the legal fees were paid for. 

     

    The Area Highway Manager advised that whilst delighted of the offer however there was a number of environmental protection on the land which meant this couldn’t be taken forward.  This is a joint scheme with the Area Highways Team, Road Safety Team and the Police. Although not a large scheme it has been designed and safety audited.  The yellow backed signs were installed in April 2019, and hoped the high friction surfacing will make a difference but it will be safety audited and next steps considered if further works required. Officers are unable to give a date of installation however the programme team are aware of the urgency. A Member advised that the summer would be a good opportunity to carry out the works as the School on Pendell Road breaks for the school summer holidays.

     

     

     

    Resolution

     

    The Local Committee (Tandridge)

     

    (i)            NOTED the contents of the report

     

    (ii)           AGREED to remove the closed items from the tracker

     

     

21/19

HIGHWAYS UPDATE (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 109 KB

    To inform the Local Committee on the progress of the 2018/19 Integrated Transport and highway maintenance programmes in Tandridge.

     

    The 2018/19 parking review proposals were approved by the local committee in on 30 November 2018. Subsequently a number of obstructive parking problems have been reported in Barnetts Shaw and Chalkpit Wood. The Committee are asked to agree to include a ‘no waiting at any time’ restrictions around the junctions on these roads to prevent parking and help maintain traffic movement.

     

    (Report and 4 annexes attached)

     

    Additional documents:

    Decision:

     

    The Local Committee (Tandridge):

    i)              NOTED the contents of the report.

     

    ii)             AGREED the proposed changes to parking and waiting restrictions as shown on drawing 23 and 24 are approved.

     

    iii)            AGREED the intention of the county council to make traffic regulation orders (TROs) under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions as described in ‘parking update’ are advertised and that if no objections are maintained, the order is made.

     

    iv)           AGREED if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

         

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Area Highways Manager

     

    Petitions, Public Questions, Statements: None

     

    The Area Highways Manager welcomed questions from the Committee.

     

    Members Key Points:

     

    1. Halliloo Valley Road/ Warlingham Road/ Bug Hill improvements. The Divisional Member commented that whilst the project is marked as complete, she still receives a number of emails each week with residents feeling that the sight lines turning right from Woldingham road into Halliloo Valley Road is dangerous due to the hedges. Previously the property owner had cut back the hedges which improved the visibility at the junction.  The owner does not wish to have a post and rail boundary, however it seems inefficient for the Divisional Member to have to make a request to highways each time the hedges needs to be cut to improve sight lines.  Could in the summer it be put on a regular cut for the safety of drivers.

     

    The Area Highways Manager advised that there are limited powers with regards to private hedges and consideration must be taken for nesting birds in hedges during the summer months.  The Area Highways Manager will investigate if the end of construction safety audit has been carried out at the site yet and will see if the sight lines at the turning can be looked at as part of the audit.

     

    1. Wilderwick Road, Dormansland, the ditches have not been cleaned and the stream overflows into the road.  Concerns raised that if this is not done before the colder weather if it freezes it will be extremely dangerous for drivers.

     

    The Area Highways Manager advised that she would speak to the Maintenance Engineer and speak with the Divisional member outside of the meeting.    

     

    Resolution

     

    The Local Committee (Tandridge):

     

    i)              NOTED the contents of the report.

     

    ii)             AGREED the proposed changes to parking and waiting restrictions as shown on drawing 23 and 24 are approved.

     

    iii)            AGREED the intention of the county council to make traffic regulation orders (TROs) under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions as described in ‘parking update’ are advertised and that if no objections are maintained, the order is made.

     

    iv)           AGREED if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

     

     

    Reason for decision:

     

    The Committee agreed to the proposed parking and waiting restrictions in drawings 23 and 24 and associated Traffic Regulation Order in order to allow flow of traffic on the road.

     

22/19

LOCAL PROJECTS FUNDED BY COUNTY COUNCILLORS IN 2018/19 (FOR INFORMATION) pdf icon PDF 645 KB

    Surrey County Council Councillors have allocated funding so they can support projects and priorities locally.

     

    Each county councillor has £5,000 funding to help residents, voluntary and community organisations deliver activities that benefit local people in their neighbourhoods. This funding is known as Members' Community Allocation.

     

    Members also have £7500 revenue funding each through the Member Local Highway Fund to support local highways improvements that may not meet the criteria for investment centrally, but that are a local priority.

     

    This report provides an update on how the funding was spent in 2018/19. 

     

    (Report and 2 annexes attached)

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

     

    Officer attending: Sarah Woodworth, Partnership Committee Officer

     

    Petition, Public Question, Statements: None

     

    The Chairman introduced the report for noting, to highlight spend of County Councillors for last financial year.

     

    Resolution:

     

    (i)         The Local Committee (Tandridge) noted the contents of the report.

     

    Reason:

     

    The report highlighted the local projects and improvements that have been made possible through the use of local allocations to county councillors.

23/19

DEMENTIA FRIENDLY COMMUNITIES (AGENDA ITEM ONLY - FOR INFORMATION) pdf icon PDF 1020 KB

    Presentation on the work of the Dementia Friendly Communities project in Tandridge.

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Lesley Thomas, Social Care Development Coordinator for Tandridge Locality.

     

     Petition, Public Question, Statements: None

     

     

    The Committee received a presentation on Dementia Friendly Communities and an update on how this project is progressing in Oxted. 

     

    Highlights from the presentation

     

    Two thirds of those living with dementia live in the community and only half have a diagnosis. It is estimated that there is approximately 300 people living with a form of dementia in Oxted and living within the community.

     

    The accreditation for Oxted to be made a Dementia Friendly Community will be made shortly, it is hoped that this will  be introduce in other areas of Tandridge.

     

    26 businesses and groups have already pledged their support, confirming that they will make changes to help those with dementia in the community, for example improving signage and reducing objects which may cause confusion.

     

    An information pack is currently being developed in order to offer advice, signpost to organisations and groups who can offer support to those who have dementia or their families.

     

    The work in Oxted has created a model which can be replicated across Surrey.  It is hoped that this work can be extend this across Tandridge, and the Caterham BID have come forward as would like to make Caterham a dementia friendly community.  

     

    Presentation attached to minutes, ANNEX 1.

     

     

    Members Discussion- Key Points

     

    1.    Members agreed that it was an excellent project and welcomed the work.

     

    2.    It was asked if Parish Councils could be involved?  The Social Care Development Coordinator advised that she would be very happy to talk to Parishes and support with training.   Councillors are welcome to attend the next steering group meeting in October.

     

     

     

    Mr David Lee Left the meeting at 12:30pm

24/19

LOCAL COMMITTEE COMMUNITY SAFETY FUNDING 2019/20 (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 100 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2019/20. This report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents.

     

    (Report attached)

     

    Decision:

     

    The Local Committee (Tandridge):

     

    (i)    AGREED the committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the SCC Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in section 3 of this report.

     

    (ii)   AGREED that authority be delegated to the SCC Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

     

    (iii)  AGREED that committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

     

    (iv)NOTED the project update from the 2018/19 Community Safety Funding.

     

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Sarah Woodworth, Partnership Committee Officer

     

     Petition, Public Question, Statements: None

     

    The Chairman introduced the report, the Committee are asked to agree the Committee’s delegated community safety budget of £3000 be retained by the Community Safety team and the outcomes of last year’s project be noted.

     

    Resolution:

     

    The Local Committee (Tandridge):

     

    (i)    AGREED the committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the SCC Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in section 3 of this report.

     

    (ii)   AGREED that authority be delegated to the SCC Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

     

    (iii)  AGREED that committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

     

    (iv)NOTED the project update from the 2018/19 Community Safety Funding.

     

     

    Reason for decision:

     

    The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.

     

     

     

25/19

REPRESENTATION EXTERNAL BODIES (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 81 KB

    This report seeks the approval of the Local Committee for appointment of representatives to external bodies.

     

    (Report and annex attached)

    Additional documents:

    Decision:

    The Local Committee (Tandridge):

     

    i)              AGREED to nominate Rose Thorn to the East Surrey Community Safety Partnership, as set out in paragraphs 2.2 - 2.4.

    ii)             AGREED to nominate Rose Thorn as the Surrey County Council representative to the Tandridge Health and Wellbeing Board.

    iii)            NOTED that Mr Chris Botten and Mrs Rose Thorn will continue to be Local Committee representatives on the Early Help Advisory Board (EHAB) pending review of the Board

     

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Sarah Woodworth, Partnership Committee Officer

     

    Petition, Public Question, Statements: None

     

     

    The Officer introduced the report, advising that this is a standing item at the start of each municipal year.

     

     

    Resolution:

     

     

    The Local Committee (Tandridge):

     

    i)              AGREED to nominate Rose Thorn to the East Surrey Community Safety Partnership, as set out in paragraphs 2.2 - 2.4.

     

    ii)             AGREED to nominate Rose Thorn as the Surrey County Council representative to the Tandridge Health and Wellbeing Board.

     

    iii)            NOTED that Mr Chris Botten and Mrs Rose Thorn will continue to be Local Committee representatives on the Early Help Advisory Board (EHAB) pending review of the Board

     

     

    Reason for decision:

     

    The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.

     

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LOCAL COMMITTEE FORWARD PLAN (FOR INFORMATION) pdf icon PDF 52 KB

    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

     

    (Forward Plan attached)

    Minutes:

    Members of the committee were invited to suggest additional topics for consideration at future committee meetings.

     

    This included:

     

     

    1)    Adult Social Care  

     

     

    2)    Education and funding

     

     

     

     

    Resolution

     

     

    The Local Committee (Tandridge)

     

     

    (i)            NOTED and COMMENTED on the forward plan.