Agenda, decisions and draft minutes

Tandridge Local Committee - Friday, 6 November 2020 10.15 am

Venue: Virtual meeting

Contact: Sarah Woodworth, Partnership Committee Officer  Tandridge District Council Offices, Station Road East, Oxted, Surrey, RH8 0BT

Link: Click here for webcast

Media

Items
No. Item

13/20

APOLOGIES FOR ABSENCE

    • Share this item

    To receive any apologies.

    Additional documents:

    Minutes:

    Apologies were received in advance of the meeting from District Councillor Tony Elias.  District Councillor Michael Cooper, also sent apologies for the meeting however this was received after the meeting had started, and therefore not announced at the meeting.

14/20

MINUTES OF PREVIOUS MEETING pdf icon PDF 358 KB

    • Share this item

    To approve the Minutes of the previous meeting as a correct record.

    Additional documents:

    Minutes:

     

    There were two corrections to the minutes of 6 March;

     

    1)    It was noted that District Councillor Simon Morrow was indeed present at the meeting, whilst the minutes showed he participated in the meeting his name was missing from the list of attendees present. 

     

    2)    Item 9, the reason for decision text for approval to the bus clearway locations needed clarification. 

     

    Amendment

     

    Reason

     

    The Local Committee agreed to a bus stop clearway at Salmons Lane Green bus stop, Salmons Lane Caterham and at Church Road bus stop, Limpsfield Road, Warlingham as it is important that buses are able to access stops to provide step free access and ensure passengers are able to safely board and alight, especially those with mobility issues, wheelchair users and those with push chairs.

     

     

    The corrections from Cllr Simon Morrow were agreed and the minutes from the previous meeting on 6 March 2020 were agreed as a true record and will be signed by the Chairman.

15/20

DECLARATIONS OF INTEREST

    • Share this item

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    Notes:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Additional documents:

    Minutes:

    None declared.

16/20

CHAIRMAN'S ANNOUNCEMENTS

    • Share this item

    Additional documents:

    Minutes:

    The Chairman, wished to make the following announcement to remind members that applications for Members’ Community Allocation are currently open. Each County Councillor has £5000 funding for 2020/21 to help residents, voluntary and community organisations deliver activities that benefit local people in their neighbourhoods. Online applications are open until 29 January 2021.

17/20

PETITIONS

    • Share this item

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

     

    No petitions received

    Additional documents:

    Minutes:

    None received.

18/20

FORMAL PUBLIC QUESTIONS pdf icon PDF 31 KB

    • Share this item

    To answer any questions from residents or businesses within the Tandridge District area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers Attending: Zena Curry, Area Highways Manager, SCC

     

    Petitions, Public Questions and Statements: The questions and officer response were published within the supplementary agenda.

     

    One public question was received.

     

    Question 1 from Mrs B King regarding Whyteleafe Hill, Mrs King was not in attendance at the meeting. 

     

    Divisional Member David Lee spoke on the response.

     

    Concern raised that the answer given seems to suggest there is no problem in the area.  The road has subsided leaving a dip and with the speed hump there it has meant that there have been several incidents where cars have been thrown by the camber of the road and have crashed.

     

    Mr Lee offered to discuss this outside of the meeting with the Highways team in order to get this addressed.

     

    The Area Highways Manager acknowledged that the incidents were distressing to those involved and local residents.  She assured members that road safety is treated seriously by the County Council.  This road will be looked at by the Road Safety Working Group which is a multi agency group which includes the Police and Officers. The next meeting of the Road Safety Group is 2 Dec and it is hoped this will move things forward.  Cllr Lee will be kept informed of the discussion and any actions agreed at the meeting.

     

19/20

MEMBERS QUESTIONS pdf icon PDF 149 KB

    • Share this item

    To receive any written questions from Members under Standing Order 47.  Notice should be given in writing to the Community Partnership and Committee Officer of formal questions by 12.00 noon four working days before the meeting.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers Attending: Zena Curry, Area Highways Manager, SCC

     

    Petitions, Public Questions and Statements: The question and officer response were published within the supplementary agenda.

     

    One member question was received.

     

    Question 1 from Mrs Lesley Steeds regarding the pinch points in Lingfield, no supplementary questions were asked, although it was noted that Cllr Steeds was not happy with the response and still wanted the pinch points removed.  The suggested mitigation measures, that the signs on the pinch points could be enhanced and a review of road markings carried out, was agreed to be included on the ITS list.

     

20/20

REPRESENTATION ON EXTERNAL BODIES (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 141 KB

    • Share this item

    This report seeks the approval of the Local Committee for appointment of representatives to external bodies.

    Additional documents:

    Decision:

     

    The Local Committee (Tandridge):

     

     

    i)              NOMINATED Rose Thorn to the Tandridge Community Safety Partnership, as set out in paragraphs 2.2 - 2.6.

     

    ii)             NOMINATED a Rose Thorn as the Surrey County Council representative to the Tandridge Health and Wellbeing Board as set out in paragraphs 2.7-2.9.

     

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Sarah Woodworth, Partnership Committee Officer

     

    Petition, Public Question, Statements: None

     

     

    The Officer introduced the report, advising that this is a standing item at the first meeting of each municipal year.

     

     

    Resolution:

     

     

    The Local Committee (Tandridge):

     

     

    i)              NOMINATED Rose Thorn to the Tandridge Community Safety Partnership, as set out in paragraphs 2.2 - 2.6.

     

    ii)             NOMINATED Rose Thorn as the Surrey County Council representative to the Tandridge Health and Wellbeing Board as set out in paragraphs 2.7-2.9.

     

    Reason

     

    The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies

21/20

HILLTOP ROAD, CHALDON - SETTING LOCAL SPEED LIMITS (EXECUTIVE FUNCTION FOR DECISION) pdf icon PDF 158 KB

    • Share this item

    A speed limit assessment has been carried out in Church Lane, Doctors Lane and Hilltop Lane following the process set out in Surrey’s policy Setting Local Speed Limits.   As a result of this assessment, Chaldon Village Council are proposing to seek Community Infrastructure Levy (CIL) funding to reduce the existing 60mph speed limit in Church Lane, in a section of Doctors Lane, and in a section of Hilltop Lane to 30mph.   This report seeks a decision on the changes to the speed limit in accordance with Surrey’s policy.

    Additional documents:

    Decision:

    The Local Committee (Tandridge):

     

    (i)            NOTED the results of the speed limit assessment undertaken.

     

    (ii)           AGREED that, based upon the evidence, the speed limit be reduced from 60mph to 30mph in Church Lane between the junction with Rook Lane and the Surrey/Croydon  boundary; in the section of Doctors Lane between the existing 30mph speed limit and the junction with Church Lane  and in the section of Hilltop Lane between the junction with Rook Lane and the junction with Pilgrims Lane, in accordance with the current policy, and subject to £20,000 of external funding being available both to fund this speed limit reduction, and to fund a speed limit increase should the reduction in speed limit be unsuccessful;

     

    (iii)          AGREED, to authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit changes, revoke any existing traffic orders necessary to implement the changes, and, subject to no objections being upheld, that the order be made;

     

    (iv)         AGREED, to authorise delegation of authority to the Area Highway Manager in consultation with the Chairman, Vice-Chairman of the Local Committee and the local divisional member to resolve any objections received in connection with the proposal.

     

    (v)          NOTED that if the scheme is not successful, then a return to a higher speed limit may be necessary.

    Minutes:

    Declarations of Interest: None

     

    Officer attending: Zena Curry, Area Highways Manager

     

    Petitions, Public Questions, Statements: None

     

    The Area Highways Manager introduced the report and welcomed questions from the Committee.  It was noted that Chaldon Village Council supported the measures.  Community Infrastructure Levy funds are divided into two separate pots; strategic and neighbourhood funds.  The neighbourhood portion (15% or 25% if the Parish/Village Council have a neighbourhood plan) was being suggested for funding in this case as the proposed scheme was put forward and supported by the Village Council as a local priority.

     

    Members Key Points:

     

    ·         Clarification was sought on the estimated expenditure of £20,000.  The Area Highways Manager advised that this would cover the legal paperwork and advertising costs of the Traffic Regulation Order, together with posts and signs.  The cost includes for the cost of potential changes to the speed limit in the unlikely event that the reduced speed limit does not result in the expected compliance to the new speed limit  Should the scheme be successful the additional funding would be returned. 

    ·         Some Members expressed frustrations that approval was sought for CIL funding, which should be for improving infrastructure in Tandridge is being used for Highway schemes, a cost that should be met by the County Council.  The Area Highways Manager advised that the Local Committee had the delegated authority to approve changes on the Highway in Tandridge.  The recommendations are for approval to make the Traffic Regulation Order and to install the change in speed limit, should there be Neighbourhood CIL funding allocated.   The funding would be from the neighbourhood CIL funds, which could be used for Highway works if the Village Council wished to prioritise, the funding would not be from the strategic CIL fund. 

    ·         The Divisional Member felt this was an overdue and important piece of work in this rural area.  He is committed to working with the council to ensure that the work could go forward and to search for further funding if required, but urged the Committee to agree the recommendations.

     

     

    Resolution

     

    The Local Committee (Tandridge):

     

    (i)            NOTED the results of the speed limit assessment undertaken.

     

    (ii)           AGREED that, based upon the evidence, the speed limit be reduced from 60mph to 30mph in Church Lane between the junction with Rook Lane and the Surrey/Croydon  boundary; in the section of Doctors Lane between the existing 30mph speed limit and the junction with Church Lane  and in the section of Hilltop Lane between the junction with Rook Lane and the junction with Pilgrims Lane, in accordance with the current policy, and subject to £20,000 of external funding being available both to fund this speed limit reduction, and to fund a speed limit increase should the reduction in speed limit be unsuccessful;

     

    (iii)          AGREED, to authorise the advertisement of a notice in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed speed limit changes, revoke any existing traffic orders necessary to implement the changes,  ...  view the full minutes text for item 21/20

22/20

DECISION TRACKER (FOR INFORMATION) pdf icon PDF 455 KB

    • Share this item

    This tracker monitors progress against the decisions that the Local Committee has made. It is updated before each committee meeting.

    Additional documents:

    Minutes:

     

    The Chairman introduced the item explaining that this document monitors the progress against the decisions that the local committee has made.

     

    Members Key points

     

    ·         Mrs Becky Rush wondered whether there was an update on Chalkpit Lane and the feasibility reports.  The Area Highways Manager advised these would be starting in December and she would keep Mrs Rush updated.

     

    ·         Burntwood Lane crossing had been subject to a £5,000 feasibility study funded by the Parish Council and whilst the options may not feasible Mr Chris Botten was dismayed that the item was now being closed.  The Area Highway Manager agreed that this item should remain open and that Officers would continue to work with Mr Chris Botten and Mr David Lee to try to establish some actions for the area.

     

    Resolution

     

    The Local Committee (Tandridge)

     

    (i)            NOTED the contents.

     

    (ii)           AGREED to remove the closed items from the tracker (except for Burntwood Lane, which would remain for now).

23/20

FORWARD PLAN (FOR INFORMATION) pdf icon PDF 94 KB

    • Share this item

    The Committee is asked to note the forward plan for the Committee and propose any items which they would like to see added.

    Additional documents:

    Minutes:

    Members of the Committee were invited to suggest additional topics for consideration at future committee meetings.

     

    District Councillor Simon Morrow asked to see a list of Operation Horizon projects on the agenda.  The Chairman advised that whilst his request is noted, the information is now available to all on the online interactive map, which provides up to date information.  Support was available to Members to access the map, but Cllr Morrow stated he would still like to see a simple written list at the next committee in March.

     

    Resolution

     

    The Local Committee (Tandridge)

     

    (i)            NOTED the forward plan.