Agenda and minutes
PDF 137 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Amelia Christopher Email: amelia.christopher@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies were received from Stephen Spence and Will Forster. Nick Darby acted as a substitute for Stephen Spence.
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MINUTES OF THE PREVIOUS MEETING: 8 April 2019
To agree the minutes as a true record of the meeting. Minutes: The Minutes were approved as an accurate record of the previous meeting. |
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter (i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting NOTES: · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest · As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) · Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (14 May 2019). 2. The deadline for public questions is seven days before the meeting (13 May 2019). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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RECOMMENDATIONS TRACKER AND BULLETIN
To review the Committee’s recommendations tracker and bulletin. Additional documents: Minutes: Witnesses:
David John, Audit Manager
Key points raised during the discussion:
The Audit Manager provided a verbal update on the item A16/18 on police action, the Committee were informed that the Crown Prosecution Service have charged the individual and the case is proceeding to court after a delay.
Action/Further information to note:
None.
Resolved:
That the Committee noted the report.
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CODE OF CORPORATE GOVERNANCE
This report provides the Committee with an update on the changes made to the Council’s Code of Corporate Governance. Additional documents: Minutes: Witnesses:
Cath Edwards, Service Improvement and Risk Manager
Key points raised during the discussion:
The Service Improvement and Risk Manager informed Members that the report provided an update on the Council’s Code of Corporate Governance and that it was an annual document in which the core principles of governance remain fundamentally the same. It was noted that the Code of Corporate Governance would be presented to the County Council for inclusion in the Constitution.
Actions/ further information to be provided:
None.
Resolved:
That the Committee approved the updated report and commended it to the County Council for inclusion into the Constitution.
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2018/19 DRAFT ANNUAL GOVERNANCE STATEMENT
This report presents the draft Annual Governance Statement, which summarises the council’s governance arrangements for the financial year ending 31 March 2019. Additional documents: Minutes: Witnesses:
Joanna Killian, Chief Executive
Key points raised during the discussion:
1. The Chief Executive introduced the draft Annual Governance Statement which summarised the Council’s governance arrangements for the financial year ending 31 March 2019. She made the following points:
· That the report provided a positive reflection of the Council’s governance arrangements for future years, with mechanisms put in place for effective governance. · That the organisational culture had already undergone a process of transformation and noted the progression; however, wholesale change to this culture will take time and there will be periods of difficulty. · A key area of progression included working with partners more constructively and in an open manner, ensuring good governance for those employed in the Council’s services and a measure of the success of the Council’s governance would come from the residents.
Actions/ further information to be provided:
A6/19 - The Chief Executive agreed to provide a document which summarised the Council’s yearly achievements. This would be a concise and accessible document for councillors to provide to their residents.
Resolved:
The Committee reviewed the draft report and were satisfied that the governance arrangements were represented correctly; and
That the Committee commended the draft Annual Governance Statement to the Chief Executive and the Leader of the Council to be signed off before publication into the Council’s Statement of Accounts for 2018/19.
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2018/19 TREASURY MANAGEMENT OUTTURN REPORT
This report summarises the Council’s treasury management activities during 2018/19, as required to ensure compliance with the Chartered Institute of Public Finance and Accountancy’s Treasury Management in the Public Services: Code of Practice (the CIPFA Code) which requires the Authority to approve a treasury management annual report after the end of each financial year. Additional documents: Minutes: Witnesses:
Kevin Kilburn, Strategic Finance Manager - Corporate
Key points raised during the discussion:
Actions/ further information to be provided:
None.
Resolved:
The Committee noted the report; and
The Committee agreed to adopt the Treasury Management Risk Register, attached as Annex 2.
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DATE OF NEXT MEETING
The next meeting of Audit & Governance Committee will be on 29 July 2019. Minutes: The date of the meeting was noted as 29 July 2019. |