Agenda

Audit & Governance Committee - Thursday, 26 November 2020 10.30 am

Venue: Teams

Contact: Joss Butler  Email: joss.butler@surreycc.gov.uk

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

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2.

MINUTES OF THE PREVIOUS MEETINGS pdf icon PDF 288 KB

3.

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

4.

QUESTIONS AND PETITIONS

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    To receive any questions or petitions.

     

    Notes:

    1.  The deadline for Member’s questions is 12.00pm four working days before the meeting (20 November 2020).

    2.  The deadline for public questions is seven days before the meeting (19 November 2020).

    3.  The deadline for petitions was 14 days before the meeting, and no petitions have been received.

     

5.

RECOMMENDATIONS TRACKER pdf icon PDF 121 KB

6.

TREASURY MANAGEMENT MID YEAR REPORT 2020/21 pdf icon PDF 383 KB

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    This report summarises the council’s treasury management activity during the first half of 20202/21, as required to ensure compliance with CIPFA’s Code of Practice for Treasury Management

     

    Additional documents:

7.

Internal Audit Progress Report – Quarter 2 (01/07/20 – 30/09/20) pdf icon PDF 158 KB

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    The purpose of this progress report is to inform members of the work completed by Internal Audit between 1 July 2020 and 30 September 2020.

    Additional documents:

8.

Internal Audit Revised Annual Audit Plan 2020/21 pdf icon PDF 100 KB

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    The purpose of this report is to present the revised Internal Audit and Corporate Fraud Plan for 2020/21 to the Committee. This Plan has been revised for the 7 month period September 2020 to March 2021 in the wake of the Covid-19 pandemic, which caused the suspension of the original annual Audit Plan (approved by this Committee in April 2020), to enable the Internal Audit service to be deployed in other ways to support the Council during the initial phases of the pandemic.

     

    A summary of Internal Audit activities from the first quarter of 2020-21 is presented in a separate report to this Committee.

     

    The Internal Audit Strategy and Charter documents, originally agreed by the Committee in April 2020, remain unchanged and are not therefore resubmitted.

    Additional documents:

9.

Orbis Internal Audit & Counter Fraud Staffing and Resources pdf icon PDF 12 KB

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    The purpose of this report is to update the Audit and Governance Committee on the staffing and resources position for the Orbis Internal Audit (Orbis IA) Service, including details of the qualifications held by staff within the service and the training and development arrangements for ensuring we continue to maintain the highest calibre personnel.

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10.

Annual Governance Statement half year update pdf icon PDF 127 KB

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    This report provides an update on progress on the improvement areas identified in the 2019/20 Annual Governance Statement.

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11.

Risk Management Update pdf icon PDF 125 KB

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    To provide an update on the risk management project being led by EY to enable the committee to meet its responsibilities for monitoring the development and operation of the council’s risk management arrangements.

    Additional documents:

12.

2019/20 Audit Findings Report and Annual Statement of Accounts for Hendeca Group Ltd, Surrey Choices Ltd and Halsey Garton Group Ltd pdf icon PDF 135 KB

13.

Report of the Governance Review Task Group pdf icon PDF 241 KB

14.

Report of the Member Code of Conduct Working Group pdf icon PDF 147 KB

15.

DATE OF NEXT MEETING

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    The next meeting of Audit & Governance Committee will be on 29 January 2021.