Agenda and minutes
PDF 135 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Andrew Baird 0208 541 7609
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: RESOLVED:
1. That due to the availability of necessary officers that Part 2 items be dealt with first and the agenda reordered. 2. That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Surrey Pay 2019/20 To seek the Committee’s approval in principle to a number of key changes to staff pay with effect from 1 April 2019. These proposals are subject to consultation and negotiation with Trade Unions.
This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution: “determine policy on pay, terms and conditions of employment of all staff”.
A presentation giving details of the proposals will be made to the Committee at this meeting.
Minutes: Declarations of interest:
None
Witnesses:
Michael Coughlin, Executive Director CD&T Paul Smith, Interim HR Consultant Jackie Foglietta, Interim Head of HR & OD
Key points raised during the discussion:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee approved the recommendations as set out in the Part 2 minute.
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Children's Services Staffing Structure To provide a progress update on Children’s Services restructuring programme.
Minutes: Declarations of interest:
None
Witnesses:
Dave Hill, Executive Director CF&L
Key points raised during the discussion:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee approved the recommendations as set out in the Part 2 minute.
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: It was agreed that the information in relation to the Part 2 items discussed at the meeting would remain exempt.
The meeting was opened to the public.
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To record any apologies for absence and substitutions.
Minutes: There were none. |
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MINUTES OF THE PREVIOUS MEETING: 24 SEPTEMBER 2018
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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Procedural Matters
a. Members’ Questions The deadline for Members’ questions is four working days before the meeting (Thursday 1 November).
b. Public Questions The deadline for Members’ questions is seven days before the meeting (Wednesday 31 October).
c. Petitions The petition deadline was 14 days before the meeting and no petitions have been received.
d. Representations received on reports to be considered in private To consider any representations received in relation to why a part of the meeting relating to a report circulated in Part 2 of the agenda should be open to the public.
Minutes: There were none. |
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For Members to consider and comment on the Committee’s actions tracker. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta, Interim Head of HR & OD
Key points from the discussion:
A Member requested that a timeline in relation to retention of staff. Officers advised the Committee that this would form part of the strategic workplan.
Actions/ further information to be provided:
1. To accurately record the updated date on tracker item A12/18. 2. That a timeline for the retention of staff (tracker item A14/18) be included on the strategic workplan.
RESOLVED:
That the Committee monitored progress on the implementation of actions from previous meetings.
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Forward Work Programme
For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
None
Key points raised during the discussion:
Members noted the items to come forward for future meetings and requested that details around the strategic workplan be added to the April 2019 agenda.
Actions/ further information to be provided:
The strategic workplan to be added to the April 2019 agenda.
RESOLVED:
To note the forward work programme. |
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People, Performance and Development Committee Terms of Reference
To seek agreement from Members for revisions to the People, Performance and Development Committee’s Terms of Reference.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta, Interim Head of HR & OD
Key points raised during the discussion:
1. There was some discussion around whether it was appropriate for the Terms of Reference to include the ability of Committee to request financial information of recruitment and salaries, for example costs of redundancy agreements and appointment of senior officers. Concerns were raised by Members that they were not seeing the financial result of decisions made regarding the recruitment and remuneration of senior officers. It was also argued that whilst the Members should be aware of the financial details of decisions it was not for the Committee to assume responsibility for it as that was the role of Corporate Overview Select Committee.
2. It was also pointed out that this item was not on the November Council agenda.
Actions/ further information to be provided:
To forward this item to the December Council meeting.
RESOLVED:
To RECOMMEND that Council approve the revised Terms of Reference at its meeting on 11 December 2018.
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'Our People 2021' Strategy
To present to Members the new ‘Our People 2021’ Strategy and corresponding workforce performance indicators.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta, Interim Head of HR & OD Stuart Brown, Data Operations Manager
Key points raised during the discussion:
1. Members declined the proposed interactive presentation of the half yearly workforce performance indicators which support measuring success in delivery of the Our People 2021 Strategy as they wished to see information before the meeting itself in order to digest the information. Officers described how the Tableau tool worked and how one could interact with the information and also explaining that it was difficult to put information in a static form. Members requested that officers arrange to meet Members individually to take them through the interactive presentation. 2. One Member pointed out the use of language in paragraph 8 of the report which was written as a statement of fact and compared it to the language of paragraph 4 of the report. 3. Officers confirmed that the success measures of the Our People 2021 Strategy would be presented to this Committee. Actions/ further information to be provided:
That officers arrange to meet Members individually to take them through the interactive presentation of the half yearly workforce performance indicators.
RESOLVED:
1. That the Our People 2021 Strategy which has been developed with input from the People, Performance and Development Committee following endorsement of the draft ‘Plan on a page’ of the People Strategy 2018-2020 be noted. 2. That the Our People 2021 Strategy will be presented to Full Council on 11 December as one of a suite of documents, alongside the new Organisational Strategy, Preliminary Financial Strategy and Transformation Programme be noted. |
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Centrally Employed Teachers' Pay
This report is being brought to People, Performance and Development Committee because the Committee will determine the pay progression arrangements for centrally employed teachers for 2018/2019 in accordance with the Section 2, para 6.13 of the Scheme of Delegation. Minutes: Declarations of interest:
None
Witnesses:
Paul Smith, Interim HR Consultant
Key points raised during the discussion:
1. Clarification was sought on whether the same arrangement would apply to academies. Officers reported that if a school was made an academy before 2011 they would be bound by the pay arrangements and if made an academy after that date they could set their own arrangements. However, it had been customary for academies to adopt the regulated pay arrangements. 2. Concern was expressed by some Members on the costs and the increase in costs.
Actions/ further information to be provided:
None.
RESOLVED:
That the following pay progression increases for centrally employed teachers to take effect from 1 September 2018 be agreed:
· a 1% pay increase, subject to a successful appraisal rating or
· a 2% pay increase, subject to an exceptional appraisal rating; and, additionally;
· a 1% increase to the pay range in line with the nationally agreed pay increases.
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be in February 2019. Minutes: The Committee noted that its next meeting would be held in February 2019. |