Agenda and minutes
PDF 137 KBVenue: Committee Room C, County Hall, Kingston upon Thames, Surrey KT1 2DN. View directions
Contact: Vickie Neal
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Apologies have been received from Councillor Tim Oliver.
Councillor Colin Kemp will be taking the Chair for this meeting and Councillor Mel Few is to substitute.
Minutes: An apology was received from Mr Tim Oliver. Mr Colin Kemp, Vice Chairman took the Chair. |
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MINUTES OF THE PREVIOUS MEETINGS
To agree the minutes of the People, Performance and Development Committee meeting which took place on 13 June 2019, and those of the Appointments Sub-Committee meetings which took place on 18 June, 27 June, 30 July and 31 July as true records of those meetings. Additional documents: Minutes: The minutes of the meeting on 13 June 2019 and the minutes of the Appointments Sub-Committee on 18 June, 27 June, 30 July and 31 July 2019 were agreed as a true record.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes:
1. The deadline for Member’s questions is 12.00pm four working days before the meeting (17 September 2019). 2. The deadline for public questions is seven days before the meeting (16 September 2019). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Minutes: There were none. |
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This report sets out the proposed appointment of an individual member of the Local Pension Board for approval by the People, Performance and Development Committee.
The Local Pension Board is a requirement under Section 5 of the Public Service Pensions Act 2013, and Regulation 106 of the Local Government Pensions Scheme Regulations 2013. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Ayaz Malik, Pensions Accountant Advisor
Key points raised during the discussion:
1. It was requested that this item be deferred as the appointment panel had requested further information and for the candidate to go through the usual recruitment procedure. 2. In response to a Member question it was reported that this would have no effect on the working of the Pension Board.
Actions/ further information to be provided:
None.
RESOLVED:
To defer this item. |
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For Members to consider and comment on the Committee’s action tracker. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta – Director of HR&OD
Key points from the discussion:
1. Tracker A9/19 – In response to a Member query regarding quality/consistency of performance conversations being part of the Pay Policy review, the Director of HR&OD reported that this would form the basis of a report to be brought to the November meeting of this committee.
Actions/ further information to be provided:
None.
RESOLVED:
That the Committee continues to monitor progress on the implementation of actions from previous meetings.
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FORWARD WORK PROGRAMME
For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta – Director of HR&OD
Key points raised during the discussion:
1. The Director of HR&OD pointed out that most of the next meeting would be about the pay review. 2. In response to a Member query on whether Performance Management would be included in discussions about pay the Director of HR&OD stated that it would be a separate item.
Actions/ further information to be provided:
None.
RESOLVED:
That the People, Performance and Development Committee reviewed and noted items that it is due to consider at future meetings.
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WORKFORCE PERFORMANCE INDICATORS
For Members to receive a demonstration of Workforce Performance Indicators using Tableau. Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta – Director of HR&OD Stuart Brown – Data Operations Manager
Key points raised during the discussion:
Actions/ further information to be provided:
That workforce performance RAG rating be brought to the committee for discussion before the next Tableau item in February.
RESOLVED:
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Local Government Pensions Scheme- Statement of Policy on Employer Discretions
To seek the Committee’s apporival to a revised version of the Councils Statement of Policy on Employer Discretions.
This report is being brought to the People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution: “determine policy on pay, terms and conditions of employment of all staff”. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Paul Smith – Interim HR&OD Consultant Jackie Foglietta – Director of HR&OD
Key points raised during the discussion:
1. The Interim HR&OD Consultant presented a report on the Statement of Policy on Employer Discretions which had been updated. He highlighted several aspects of amendments made including changes to processes that required approval, changes to severance payments for voluntary redundancy. The Director of HR&OD explained the nuances of local authorities not following the statutory cap. 2. The Director of HR&OD replied to a question stating that the finance and value for money implications would be amended when known. 3. Members requested a tracked change version of such documents in future so they could see where the changes had been made.
Actions/ further information to be provided:
None.
RESOLVED:
1. That the revised LGPS Statement of Policy on Employer Discretions be approved.
2. That future amended policy documents be presented to the committee with tracked changes in order for them to see where the changes had been made.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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PAY FOR SENIOR FIRE AND RESCUE STAFF
To seek the Committee’s approval to a number of changes to senior Fire & Rescue pay and conditions of service.
This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution: “determine policy on pay, terms and conditions of employment of all staff”. Minutes: Declarations of interest:
None
Witnesses:
Paul Smith – Interim HR Consultant
Key points raised during the discussion:
1. The Interim HR&OD Consultant introduced the report on pay for senior fire and rescue staff. He stated that the Chief Fire Officer role had a larger remit which included emergency planning and now reports directly to the Chief Executive. The role of Deputy Chief Fire Officer was set up last year.
3. There was some discussion around transformation and changes to roles to fill gaps. 4. One Member expressed some concern about accountability with the introduction of the deputy role and another Member expressed support for the need for a deputy having heard the extent of the Chief Fire Officer role at a select committee.
Actions/ further information to be provided:
None.
RESOLVED:
See exempt Minute [E-11-19] |
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MOVING CLOSER TO OUR RESIDENTS PROGRAMME (MCTR) STAFFING IMPLICATIONS
To provide the Committee with an update on the staffing implications of the MCTR Programme. Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta – Director of HR&OD
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
That the report be noted. |
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: It was agreed that the information related to Part 2 items discussed at the meeting would remain exempt.
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on Wednesday, 6 November 2019 at 9:30am. Minutes: The Committee noted that its next meeting would be held on 6 November 2019. |