Agenda and minutes
Venue: Members' Conference Room, County Hall, Kingston upon Thames, KT1 2DN
Contact: Vicky Hibbert 0208 541 9229
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Minutes: Apologies were received from Fiona White and Chris Botten attended as a substitute. |
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Minutes of Previous Meetings PDF 76 KB
To agree the minutes of the People Performance and Development Committee which took place on 7 November 2018 and the Appointments Sub-Committees which took place on 14, 15, 26 and 28 November as well as the 5, 6 and 10 December as a true record of those meetings. Additional documents: Minutes: An error was identified in the minutes from the Appointments Sub-Committee that took place on 6 December. Subject to this being corrected, the minutes were agreed as a true record of the People Performance and Development meeting held on 7 November, and the Appointments Sub-Committees held on 14, 15, 26 and 28 November and 5, 6 and 10 December 2019.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Minutes: There were none. |
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Procedural Matters
a. Members’ Questions
The deadline for Member’s questions is 12.00pm four working days before the meeting (Tuesday 5 February).
b. Public Questions The deadline for public questions is seven days before the meeting (Monday 4 February).
c. Petitions The deadline for petitions was 14 days before the meeting, and no petitions have been received.
d. Representations received on reports to be considered in private To consider any representations received in relation to why a part of the meeting relating to a report circulated in Part 2 of the agenda should be open to the public.
Minutes: There were none. |
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For Members to consider and comment on the Committee’s Actions Tracker. Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Vicky Hibbert, Senior Manager – Governance Jackie Foglietta, Director of HR
Key points from the discussion:
1. It was noted that there had been a lot of Appointment Sub-Committees held in November and December 2018 with some of these resulting in no appointment being made. Members of the Committee requested that they receive up to date structure charts for tier 3 of the organisation along with a list of the current outstanding appointments. It was also requested that following a sub-committee meeting an email is sent to Members of PPDC confirming who has been appointed to a position. 2. The Director of HR confirmed that this information would be provided alongside details of when future appointments are likely to take place in each directorate. 3. Members reviewed the action tracker and queried the latest update on the Member / Officer Protocol. It was confirmed that this would be presented to the Committee at its meeting in April 2019.
Actions/ further information to be provided:
1. The Director of HR to provide Members of the People, Performance and Development Committee with up to date Tier 3 structure charts alongside a list of outstanding appointments and information on when future appointments are likely to be made (A1/19). 2. The Director of HR to write to Members of the People, Performance and Development Committee following an Appointments Sub-Committee to confirm who has been appointed to each role considered (A2/19).
RESOLVED:
That the Committee reviewed and monitored progress on the implementation of actions from previous meetings. |
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Forward Work Programme PDF 98 KB
For Members to review and comment on upcoming items due for consideration by the People, Performance and Development Committee.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta, Director of HR
Key points raised during the discussion:
1. It was noted that the Forward Work Programme referred to the Interim Director HR and this was incorrect. It was agreed that this would be rectified for the next committee meeting. 2. Members of the Committee noted that there would be further Appointment Sub-Committees taking place over the next few months.
Actions/ further information to be provided:
That the Forward Work Programme contains the correct job titles (A3/19).
RESOLVED:
That the People, Performance and Development Committee reviewed and noted items that it is due to consider at future meetings.
It was agreed by the Chairman that items 8 and 9 would be considered before item 7. |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Surrey Pay 2019/20 To seek the Committee’s approval to a number of key changes to Surrey staff pay with effect from 1 April 2019.
This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:
“determine policy on pay, terms and conditions of employment of all staff”.
Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta, Director of HR Paul Smith, Interim HR Consultant
Key points raised during the discussion:
1. Members of the Committee were informed that following the November meeting of the People, Performance and Development Committee negotiations took place with the Trade Unions on changes to Surrey Pay for 2019/20 alongside consultation with staff and through the Schools Forum for school based staff. 2. Trade Unions balloted in January 2019 and it was confirmed that the proposed pay offer was the best deal that could be hoped for in the circumstances and as a result the pay offer was accepted by collective agreement. 3. Members noted that there would be changes to professional subscriptions and that travel expenses and relocation would be looked at again in line with the proposed move of County Hall. 4. A discussion around the number of full time equivalent staff employed by the Council was held and it was agreed that further information on this would be provided to Members of the Committee. 5. Members queried the situation with pay for schools staff and noted that this would now be aligned with non-schools pay. 6. The Committee were pleased to note that the proposals had been agreed with the Trade Unions as this had not been the case in the past.
Actions/ further information to be provided:
The Director of HR to provide further information on the number of full time equivalents employed by the Council to Members of the People, Performance and Development Committee (A4/19).
RESOLVED:
It was agreed that the following changes be effective from 1 April 2019:
ii. that staff progress through the pay points until the maximum is reached with the option of withholding pay progression in cases where a manager is dealing with issues concerning an employee’s performance;
Following the conclusion of this item the Chairman moved the meeting back into public to consider item 6. |
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Surrey County Council Pay Policy Statement PDF 111 KB
Purpose of the report:
To present the People, Performance and Development Committee with Surrey County Council’s 2019/20 Pay Policy Statement for onward recommendation to Full Council for adoption and publication on the Council’s website.
Additional documents: Minutes: Declarations of interest:
None
Witnesses:
Jackie Foglietta, Director of HR Paul Smith, Interim HR Consultant
Key points raised during the discussion: 1. Members of the Committee were informed that this was a statutory report that had to be considered by County Council on an annual basis or if any changes are made to pay. 2. Attention was drawn to the median pay ratio which was 8.1:1 which was the lowest since reporting began and it was noted that the national guidance on best practice is around 10:1. It was requested that this information be included in the final report to County Council. 3. Members expressed their thanks to officers for an excellent piece of work that had resulted in a collective agreement being made with the Trade Unions.
Actions/ further information to be provided:
The Director of HR make reference to the median pay ratio being lower than the government limit of 10:1 within the final Pay Policy Statement report to County Council (A5/19).
RESOLVED:
That the People, Performance and Development Committee recommend the adoption/publication of the Pay Policy Statement to the next Surrey County Council County Council meeting on 19 March 2019.
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PUBLICITY OF PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the press and public. Minutes: That following agreement by the Committee, information relating to Surrey Pay 2019/20 be made available. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 25 April 2019. Minutes: The Committee noted that its next meeting would be held on 25 April 2019. |