Agenda and draft minutes
PDF 207 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
Media
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: Apologies for absence were received from Will Forster.
Catherine Powell joined the meeting remotely as an observer. |
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MINUTES OF THE PREVIOUS MEETING
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes of the meeting held on 14 November 2023 were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (10 January 2024). 2. The deadline for public questions is seven days before the meeting (9 January 2024). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Minutes: There were none. |
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The Committee to consider the Actions Tracker. Additional documents: Minutes: Key points from the discussion:
The Chairman introduced the report. There were no outstanding actions to note.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the Actions Tracker. |
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Forward Work Programme
The Committee to consider the Forward Work Programme. Additional documents: Minutes: Key points from the discussion:
The Chairman introduced the report.
A Member noted that there was no reference to a report on the LGA Equality, Diversity and Inclusion (EDI) Peer Review in the forward work programme. The Director of People and Change reported that the LGA EDI Peer Review and one workforce review (on disability) were now complete, with two ongoing workforce reviews. There had originally been an intention to bring a report when all the reviews were complete, but she was happy to bring a progress report to the 8 April meeting.
Actions/further information to be provided:
Officers to bring a progress report on the EDI Peer Review and workforce reviews to the 8 April meeting.
RESOLVED:
The Committee noted the Forward Work Programme. |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: RESOLVED:
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Process for appointing a new Chief Executive and Interim Arrangements
This report details the process that will be followed to appoint a new Chief Executive following the announcement that Joanna Killian will leave the council on 17 March 2024. It also confirms the interim arrangements that will be put in place until a new Chief Executive joins the council. This report is being brought to the Committee in accordance with the Council’s Constitution (Officer Employment Procedure Rules), which confirms that the council will approve the appointment of the Chief Executive and Head of Paid Service following the recommendation of such an appointment by the People, Performance and Development (PPD) Committee. Minutes: Officers:
Shella Smith, Director – People & Change
Key points from the discussion:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to the recommendation.
Actions/further information to be provided:
None.
RESOLVED:
See Exempt Minute E-01-24 |
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Mutually Agreed Resignation Scheme for Employees
To seek approval from the People, Performance and Development Committee for the introduction of a Mutually Agreed Resignation Scheme (MARS) policy for employees of Surrey County Council (excluding schools), as detailed in Appendix 1. Minutes: Officers:
Shella Smith, Director – People & Change
Key points from the discussion:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to the recommendation.
Actions/further information to be provided:
None.
RESOLVED:
See Exempt Minute E-01-25
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Redundancy and Pension Payments for a Surrey County Council Employee
To report to the People, Performance and Development Committee compulsory redundancy payments for one employee in Adults, Wellbeing & Health Partnerships (AWHP), where the combined pension strain cost and redundancy payment exceed £150,000.
This report is being brought to the Committee in accordance with the Council’s Scheme of Delegation which requires any severance payments totalling more than £150,000 to be approved by this Committee.
Minutes: Officers:
Emma Lucas, Head of Business Partnering and Employment Practice
Key points from the discussion:
The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to the recommendation.
Actions/further information to be provided:
None.
RESOLVED:
See Exempt Minute E-01-26
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 8 April 2024. Additional documents: Minutes: The Committee noted that its next meeting would be on 22 January 2024. |