Agenda and draft minutes
PDF 199 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
Media
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: Apologies were received from Eber Kington. Catherine Powell acted as substitute. |
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MINUTES OF THE PREVIOUS MEETING [16 January 2024]
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (3 June 2024). 2. The deadline for public questions is seven days before the meeting (2 June 2024). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Minutes: There were none. |
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Members to note the committee’s Action Tracker. Additional documents: Minutes: Witnesses: Shella Smith, Director of People and Change
Key points from the discussion:
1. The director introduced the item and informed Members that an item on the LGA Equality Peer Review was due to be considered at the next formal meeting.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the action review. |
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Forward Work Programme
Members to note the committee’s Forward Work Programme.
Additional documents: Minutes: Witnesses: Shella Smith, Director of People and Change
Key points from the discussion:
1. The director introduced the item and informed Members that an update on settlement payments agreed would be considered at the next meeting. 2. The Chairman stated that it would be beneficial to receive a report on the number of interims employed or contracted, agency staff and consultants. The Chairman added that it would be helpful to also include data on the joint venture with Kent Commercial Services.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the Forward Work Programme.
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Surrey County Council Officers Code of Conduct
To update the Committee and seek the approval of the updated Officers Code of Conduct, which forms part of the Constitution of the Council. Additional documents: Minutes: Witnesses: Shella Smith, Director of People and Change
Key points raised during the discussion:
1. The Director introduced the report and provided a brief overview. It was noted that the Code has been updated to reflect Equalities and Inclusion and the Bullying and Harassment Policy. 2. The Chairman stated that he had held a discussion with the Monitoring Officer related to council officers conversing with elected representatives from other Authorities, particularly around highways issues, and that the protocol should be that all correspondence be through the divisional Member. The Chairman requested that consideration be put into this when reviewing the Code of Conduct or Member / Officer Protocol which was agreed. 3. Members highlighted that there had been discussion within groups related to the Equalities, Diversity and Inclusion (EDI) Policy and some desire for it to be considered by Members at the Resources and Performance Select Committee. Following discussion, it was agreed that the People, Performance and Development Committee invite the Chairman and Vice Chairman of the Resources and Performance Select Committee to a Part 2 item (or private session) of the committee when it considers an update on EDI. 4. A Member asked for clarification on whether the Code of Conduct policy applied to only permanent employees of the council. Officers confirmed that the policy applied to all staff including agency workers. 5.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee agreed the amendments of the Officers’ Code of Conduct and recommend approval by Full Council at the Annual General Meeting on 21 May 2024. |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Update on Surrey Pay 2024/25
To update the Committee on progress made to date regarding pay negotiations for the 2024/25 pay award for staff who are subject to Surrey Pay terms and conditions. Minutes: Witnesses: Paul Smith, HR Consultant - Reward Reform Programme
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
See exempt minute – E-08-24
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 15 July 2024. Additional documents: Minutes: The Committee noted the date of the next meeting. |