Agenda and minutes
PDF 206 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: Apologies were received from Will Forster and Sinead Mooney.
Julia McShane acted as a substitute for Will Forster. |
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MINUTES OF THE PREVIOUS MEETING - 11 September 2023
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (8 November 2023). 2. The deadline for public questions is seven days before the meeting (7 November 2023). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Minutes: There were none. |
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The Committee to note the Action Tracker. Additional documents: Minutes: Key points from the discussion:
1. The Chairman introduced the report. There were no outstanding actions to note.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the Actions Tracker. |
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Forward Work Programme
The Committee to note the Forward Work Programme. Additional documents: Minutes: Officers: Paul Smith, Programme Manager (Pay & Reward)
Key points from the discussion:
1. The Programme Manager introduced the item and provided Members with a verbal update. Members noted that an item to consider details of the Surrey Pay Award was due to be considered at the next meeting in January 2024. Members further noted that an item to consider details on the Pay Reward Programme was due to be considered in March 2024. 2. In regard to senior appointments, a Member raised concern that senior appointments were not considered as part of the budget process for the council. The Member further added that he had previously raised a concern on this and was expecting a response in January 2024. The Chairman noted that the Chief Executive was the Head of Paid Service, therefore responsible for the appointment of senior officers, and that Members were included within the interview panel for senior appointments through either the Appointment Sub-Committee or the People, Performance and Development Committee. The Chairman added that details related to the Members concern had been provided to the Chairman of the Budget Working Group. Following further discussion, the Chairman asked officers to include relevant budget details related to senior appointments within the periodic report on agency workers which was due to be considered by the People, Performance and Development Committee. 3. A Member noted a recent peer review report from the Local Government Association (LGA) which provided suggestions and recommendations on services within the council. The Member asked that a report be considered by committee which provided an overview of any actions put in place to address the LGA recommendations relevant to staffing which was agreed.
Actions/ further information to be provided:
Officers to include relevant budget details related to senior appointments within the periodic report on agency workers which was due to be considered by the People, Performance and Development Committee.
Officers to submit a report to the committee which provides an overview of any actions put in place to address the LGA peer review recommendations relevant to staffing.
RESOLVED:
The Committee noted the Forward Work Programme.
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Pay Policy Statement 2023-2024
The People, Performance and Development Committee is invited to recommend the Pay Policy Statement for 2023/2024 to the next meeting of the full Council on the 12 December 2023 for publication on the council’s external website. Additional documents: Minutes: Officers: Emma Lucas, Head Of Business Partnering & Employment Practice Paul Smith, Programme Manager (Pay & Reward)
Key points raised during the discussion:
1. Officers introduced the report and invited the Committee to recommend the Pay Policy Statement for 2023/2024 to the next meeting of Full Council in December 2023. Officers noted that the report was considered at the previous committee meeting and noted that there were no pay changes following the Corporate Leadership Team review.
Actions/ further information to be provided:
None.
RESOLVED:
The People, Performance and Development Committee recommended the publication of the Pay Policy Statement (Annex 1 of the report) to the next Surrey County Council full Council meeting on 12 December 2023.
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Surrey County Council Pay and Terms & Conditions of Service
To update the Committee on the context for the pay award for 2024/25, to consider elements that could form part of the pay award offer and to set out an indicative timescale for negotiations and approvals.
This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (a) of the Constitution:
“determine policy on pay, terms and conditions of employment of all staff.” Minutes: Witnesses: Emma Lucas, Head Of Business Partnering & Employment Practice Paul Smith, Programme Manager (Pay & Reward)
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the report. |
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Redundancy Business Case
To present a business case for consensual redundancy following a senior level restructure within the Corporate Leadership Team.
This report is being brought to People, Performance and Development Committee under its delegated powers in accordance with Section 2, para 6.13 (b) of the Constitution:
“discharge the function of dismissal and taking disciplinary action against Chief and Deputy Chief Officers as defined in the Local Government & Housing Act 1989 (including appointing an independent panel when required to do so)” Minutes: Witnesses: Emma Lucas, Head Of Business Partnering & Employment Practice Paul Smith, Programme Manager (Pay & Reward)
Key points raised during the discussion:
Actions/ further information to be provided:
None.
RESOLVED:
See exempt minute - E-19-23
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on [ ]. Additional documents: Minutes: The Committee noted the date of the next meeting. |