Agenda and draft minutes
PDF 303 KBVenue: Surrey County Council, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF
Contact: Joss Butler Email: joss.butler@surreycc.gov.uk
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APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Additional documents: Minutes: Apologies were received from Mark Nuti and Will Forster. Will Forster joined the meeting virtually so could take part in the discussion but could not vote. |
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MINUTES OF THE PREVIOUS MEETING: 14 November 2022
To agree the minutes as a true record of the meeting. Additional documents: Minutes: The minutes were agreed as a true record of the meeting.
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DECLARATIONS OF INTEREST
All Members present are required to declare, at this point in the meeting or as soon as possible thereafter
(i) Any disclosable pecuniary interests and / or (ii) Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting
NOTES:
• Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner) • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial. Additional documents: Minutes: There were none. |
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QUESTIONS AND PETITIONS
To receive any questions or petitions.
Notes: 1. The deadline for Member’s questions is 12.00pm four working days before the meeting (21 February 2023). 2. The deadline for public questions is seven days before the meeting (20 February 2023). 3. The deadline for petitions was 14 days before the meeting, and no petitions have been received.
Additional documents: Minutes: There were none. |
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For Members to consider and note the action tracker. Additional documents: Minutes: Key points from the discussion:
1. The Chairman noted that there were no items on the action tracker.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the action tracker. |
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Forward Work Programme
To note the Forward Work Porgramme. Additional documents: Minutes: Key points from the discussion:
1. The Chairman asked that officers include items within the committee’s forward work programme for consideration at the next meeting.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the forward work programme. |
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Surrey County Council Special Severance Policy
To provide the Committee with an overview of the approval process Special Severance payments process and newly updated severance policy required by the introduction of statutory guidance in May 2022 on the making and disclosure of Special Severance Payments by local authorities. Additional documents: Minutes: Witnesses: Emma Lucas: Head of Business Partnering and Employment Practice
Key points raised during the discussion:
1. The Head of Business Partnering and Employment Practice introduced the report and provided Members with a brief outline. 2. In regard to paragraph 6b of the report, which stated that payments of £20,000 and above, but below £100,000, must be personally approved and signed off by the Chief Executive, in consultation with the chair of PPDC (Council Leader), the committee agreed to including additional wording which specified that, following consultation, if the Chairman of the People, Performance and Development Committee was unsatisfied with the proposal then the proposal may be referred to the committee for consideration. 3. In regard to paragraph 6c of the report, which stated that payments below £20,000 must be approved by the Head of Business Partnering & Employment Practice and relevant Head of Service & People Consultancy Lead, Strategic Finance Business Partner supporting the service funding the application (on behalf of the S151 Officer), Members stated that it would be useful for the People, Performance and Development Committee to be notified of the number of payments below £20,000 for information. It was further agreed that this information could be provided to the committee as part of an annual report, along with other useful information, to be used as a ‘temperature check’ of key details for Members to note.
Actions/ further information to be provided:
A1/12 - In regard to paragraph 6b of the report, which stated that payments of £20,000 and above, but below £100,000, must be personally approved and signed off by the Chief Executive, in consultation with the chair of PPDC (Council Leader), the committee agreed to including additional wording which specified that, following consultation, if the Chairman of the People, Performance and Development Committee was unsatisfied with the proposal then the proposal may be referred to the committee for consideration.
A2/23 - For Members to be provided with an annual report which includes detail on the number of special severance payments below £20,000, along with other useful information, to be used as a ‘temperature check’ of key details for Members to note.
RESOLVED:
The Committee agreed with the overview provided on the development of an approvals process for special severance payments as required by the statutory guidance. |
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Surrey County Council Ending Bullying and Harassment Policy
To update the Committee and seek the approval of the newly created Ending Bullying and Harassment Policy. This newly created policy is an extension to the already existing Grievance Policy. Additional documents: Minutes: Witnesses: Emma Lucas: Head of Business Partnering and Employment Practice
Key points raised during the discussion:
1. Officers introduced the report and provided a brief summary. 2. In regard to paragraph 2 of the report, under Equality Impact Statement, Members discussed and agreed to amend the wording to make clearer whether the ‘employee’ referenced within the sentence “to enable an employee to fully engage with a process” referred to the victim, or the accused. 3. A Member of the committee highlighted a mistake within paragraph 2, under Victimisation, and said that it should state ‘any’ rather than ‘and’.
Actions/ further information to be provided:
A3/23 - In regard to paragraph 2 of the report, under Equality Impact Statement, Members agreed to amend the wording to make clearer whether the ‘employee’ referenced within the sentence “to enable an employee to fully engage with a process” referred to the victim, or the accused.
RESOLVED:
The Committee agreed the publication of the newly created Ending Bullying and Harassment Policy. |
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EXCLUSION OF THE PUBLIC
Recommendation: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE Additional documents: Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. |
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Surrey County Council Pay and Reward
To update the Committee on progress to date on Surrey Pay negotiations and also set out the work programme in respect of pay and reward reform for SCC employees. Minutes: Witnesses: Paul Smith, HR consultant
Key points raised during the discussion:
1. The report was introduced by officers. The Committee asked a number of questions which were responded to by the officers present before moving to recommendations.
Actions/ further information to be provided:
None.
RESOLVED:
The Committee noted the report. |
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DATE OF NEXT MEETING
The next meeting of People, Performance and Development Committee will be on 12 April 2023. Additional documents: Minutes: The Committee noted the date of the next meeting. |