Agenda, decisions and minutes

Waverley Local Committee
Friday, 20 September 2013 1.30 pm

Venue: Cranleigh Village Hall, Village Way, Cranleigh GU6 8AF

Contact: David North, Community Partnership & Committee Officer  Godalming Social Services Centre, Bridge Street, Godalming, GU7 1LA

Items
No. Item

43/13

APOLOGIES FOR ABSENCE

44/13

MINUTES OF PREVIOUS MEETING pdf icon PDF 47 KB

45/13

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    The Committee noted a non-pecuniary interest declared by Ms J Potts on the grounds that her residence is in one of the roads included in the consultation described in Item 15.

46/13

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Petition received:

     

    Request for a reduction in the speed limit from 50mph to 40mph on the A287 between the junctions with Gong Hill Drive and Fifield Lane.

    Minutes:

    Mr D Jones presented a petition signed by local residents and parents of children attending Edgeborough School requesting a reduction in the speed limit from 50mph to 40mph on the section of the A287 between a point just below Gong Hill Drive (The Bourne) and Fifield Lane (Millbridge).

     

    The Chairman explained that the Committee would consider a response to the matter at its next meeting (13 December 2013).

Introduction to Cranleigh

The Chairman invited Mr A Young, as the local County Councillor, to welcome the Committee to Cranleigh.  Mr Young thanked to Committee for its support to the village, as reflected in the recent projects to provide appropriate lighting and to de-clutter the High Street.  He went on the outline the history and development of Cranleigh and noted that, while the village presented many positive features, concerns such as rural poverty should not be overlooked.

47/13

FORMAL PUBLIC QUESTIONS pdf icon PDF 29 KB

    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

     

    Minutes:

    The text and response to two public questions are attached at Annex 1.  By way of a supplementary comment to Question 1, Mr M Sandford was encouraged by the response provided, but hoped to see the County Council continue to recognise the rising profile of cycling.  Mr D Beaman, in relation to Question 2, asked the Council to consider making Upper Hale Road a lower category road.

48/13

MEMBER QUESTIONS

49/13

CATTLE GRIDS: HINDHEAD COMMON (NON-EXECUTIVE FUNCTION OF THE COMMITTEE) pdf icon PDF 54 KB

    To consider the objection received from Mr Bob Milton on behalf of the British Horse Society relating to the proposal from the National Trust for the installation of cattle grids and bypasses on Hindhead Common following the advertising of the Public Notice and decide whether to submit the application to the Secretary of State for Transport for determination.

     

    Additional documents:

    Decision:

    Resolved to:

     

    (i)    Consider the objection.

     

    (ii)   Agree, in light of the officer’s report, that it is expedient to place cattle grids and provide by-pass gates on BOATs 21a Haslemere and 500, 501, 502 and 503 Thursley (as shown on Drawing No. 3/1/14/H50) and that the purpose for which a right to install gates is exercisable will be adequately achieved by the provision of a cattle-grid.

     

    (iii)  Approve the submission of the application to the Secretary of State for Transport for determination.

     

    Reason

     

    Officers do not have delegated powers to proceed with cattle grid applications. Officers support the installation of cattle grids and by-pass gates.

     

    Minutes:

    Additional information was provided to the Committee and is contained in Annex 2.  It was confirmed that the National Trust would pay for the installation of the cattle grids and associated by-pass gates and any future maintenance costs, that the by-pass gates would have easy-to-use latches, and that all relevant requirements can be written into licenses agreed with the National Trust.  Licenses can be revoked in the event of any breach of their conditions.  It would be possible to provide signs to warn cyclists of approaching grids, but most members who expressed a view felt that, unless mandatory, these were unnecessary.

     

    The Committee was assured that the objector had been invited to the meeting and that no further correspondence had been received.

     

    Resolved to:

     

    (i)    Consider the objection.

     

    (ii)   Agree, in light of the officer’s report, that it is expedient to place cattle grids and provide by-pass gates on BOATs 21a Haslemere and 500, 501, 502 and 503 Thursley (as shown on Drawing No. 3/1/14/H50) and that the purpose for which a right to install gates is exercisable will be adequately achieved by the provision of a cattle-grid.

     

    (iii)  Approve the submission of the application to the Secretary of State for Transport for determination.

     

    Reason

     

    Officers do not have delegated powers to proceed with cattle grid applications. Officers support the installation of cattle grids and by-pass gates.

     

50/13

SURREY FIRE AND RESCUE SERVICE: ANNUAL REPORT FOR WAVERLEY 2012-13 pdf icon PDF 26 KB

    To receive an update on the major strands of activity being undertaken within the Waverley area by the Surrey Fire and Rescue Service teams based at Godalming, Haslemere, Farnham, Cranleigh and Dunsfold Fire Stations.

    Additional documents:

    Decision:

    Resolved to:

     

    (i)       Recognise the achievements of the borough teams within the Waverley Borough and support their commitment to improve initiatives to reduce risk and make the Waverley Borough safer through the delivery of the borough/station plan.

    (ii)     Note the targets and initiatives set within the Waverley borough plan for 2012/13 and support the Fire and Rescue Service in the delivery of this plan.

    (iii)Support the achievements of the retained duty personnel at Godalming, Haslemere, Dunsfold and Cranleigh and acknowledge the availability offered by employers who release staff, and those who are self-employed.

     

    Reason

     

    To update the Local Committee (Waverley) on the work of Surrey Fire and Rescue Service teams within the borough.

     

    Minutes:

    The Committee noted the low level of fire incidents in Waverley and the extent to which the Service’s activities are supported by partnership action.  Members were invited to work with the Service to promote its efforts to identify vulnerable residents at particular risk and to support the work of its Volunteer Service.

     

    Resolved to:

     

    (i)       Recognise the achievements of the borough teams within the Waverley Borough and support their commitment to improve initiatives to reduce risk and make the Waverley Borough safer through the delivery of the borough/station plan.

    (ii)     Note the targets and initiatives set within the Waverley borough plan for 2012/13 and support the Fire and Rescue Service in the delivery of this plan.

    (iii)Support the achievements of the retained duty personnel at Godalming, Haslemere, Dunsfold and Cranleigh and acknowledge the availability offered by employers who release staff, and those who are self-employed.

     

    Reason

     

    To update the Local Committee (Waverley) on the work of Surrey Fire and Rescue Service teams within the borough.

     

51/13

ANNUAL REPORT ON THE SAFER WAVERLEY PARTNERSHIP pdf icon PDF 44 KB

    To consider the annual report of the Safer Waverley Partnership for the year 2012-2013 and updates on its continuing activities.

    Additional documents:

    Decision:

    Resolved to:

     

    (i)            Note the contents of the annual report of the Safer Waverley Partnership in the year 2012-13, the updated Partnership Plan 2013-16 and the first quarter report for 2013-14.

     

    (ii)           Bear the priorities of the Partnership in mind when making decisions on funding.

     

    Reason

     

    The Local Committee wishes to receive periodic reports on the work of the Safer Waverley Partnership, its achievements and priorities and to consider its contribution to these.

     

    Minutes:

    The Committee noted the changing community safety landscape and the progress which had nevertheless been made.  Members were informed that Surrey Police would be reverting from a thematic to a geographical structure in October.  There is a focus on the causes of offending, which would typically be addressed in partnership.  Although there has been a significant increase in certain crime types, e.g. burglary, in recent months, this follows a year in which, around the London 2012 Olympics, Police presence had been enhanced and crime rates in the current year are adjusting to levels which are more typical for the nature of the area.  Nevertheless, overall numbers are low and all incidents receive the attention of a detective.

     

    Resolved to:

     

    (i)            Note the contents of the annual report of the Safer Waverley Partnership in the year 2012-13, the updated Partnership Plan 2013-16 and the first quarter report for 2013-14.

     

    (ii)           Bear the priorities of the Partnership in mind when making decisions on funding.

     

    Reason

     

    The Local Committee wishes to receive periodic reports on the work of the Safer Waverley Partnership, its achievements and priorities and to consider its contribution to these.

     

52/13

HIGHWAYS UPDATE REPORT pdf icon PDF 41 KB

    To receive an update on the progress of the Committee’s highways improvement and resurfacing programmes.

    Additional documents:

    Decision:

    Resolved to note progress on the programme of highways schemes.

     

    Reason

     

    The Committee requires regular updates on the progress of its programme.

     

     

    Minutes:

    An amendment to the published report was tabled after paragraph 2.4:

     

    At its meeting on 5 July the Committee considered Localism bids from Parish Councils and agreed that the Localism allocation would be increased by up to £20,000 to a total maximum of £40,000.

     

    Additional material on this project was also tabled (attached as Annex 3).  In connection with this the Area Highways Manager explained arrangements for releasing payment to Parish Councils funded through this initiative.

     

    The Committee was informed that the published Annex 2 (Operation Horizon) was in need of further updating and clarification.  It was confirmed that Hale Road, Farnham would be included in the programme for the current year.  Members were keen that published commitments to complete resurfacing schemes in 2013-14 should be honoured and officers were confident that this would be achieved.  The most common reason for the deferral of schemes to date has been the discovery on site that surfaces have deteriorated to the extent that more serious treatment is needed.  A number of members congratulated the Horizon team on the quality of schemes completed to date.  A budget has also been set aside to enable the condition of roads subject to sudden deterioration through winter damage to be addressed.

     

    In relation to its programme of Integrated Transport Schemes for 2013-14 the Committee was informed that all design work commissioned in this year would be complete by October, after which feasibility studies would be carried out; it was recognised that this may mean that accurate costs may not be available to inform the development of the programme for 2014-15.

     

    Resolved to note progress on the programme of highways schemes.

     

    Reason

     

    The Committee requires regular updates on the progress of its programme.

     

     

53/13

D5308 LICKFOLDS ROAD, ROWLEDGE: SPEED LIMIT ASSESSMENT pdf icon PDF 52 KB

    To agree the next steps following a speed limit assessment.

    Additional documents:

    Decision:

    Resolved that the speed limit on the D5308 Lickfolds Road, Rowledge (between its junction with Boundary Road and the existing National/30mph speed limit change point) be reduced to 30mph. 

     

    Reason

     

    The Committee noted the wish of local residents for a reduced limit and the consequent safety benefits, reflecting the residential development of the road in recent years.  The Area Highways Manager did not oppose the amended resolution.

     

    Minutes:

    Local councillors reflected the view of residents that, in contrast to the published recommendation, the speed limit should be 30mph throughout Lickfolds Road.  The character of the road has changed with increased residential development and it was noted that engineering costs associated with a reduced limit would be minimal and that the Area Highways Manager would not oppose this course of action.

     

    Mr D Munro, seconded by Mrs C Cockburn, proposed the deletion of the published recommendation and its replacement with that set out below.  This amendment was agreed unanimously, likewise the new recommendation when put to the Committee.

     

    Resolved that the speed limit on the D5308 Lickfolds Road, Rowledge (between its junction with Boundary Road and the existing National/30mph speed limit change point) be reduced to 30mph.  [Implicit within this resolution are agreements to:

     

    (i)         Advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which will be to implement the proposed speed limit change and revoke any existing traffic orders necessary to implement the changes, and that subject to no objections being maintained the Order be made.

     

    (ii)        Authorise the Area Team Manager in consultation with the Chairman of the Local Committee and local member to resolve any objections received in connection with the proposals.]

     

    Reason

     

    The Committee noted the wish of local residents for a reduced limit and the consequent safety benefits, reflecting the residential development of the road in recent years.  The Area Highways Manager did not oppose the amended resolution.

     

54/13

A281 HORSHAM ROAD AND BIRTLEY ROAD, BRAMLEY: SPEED LIMIT ASSESSMENT pdf icon PDF 57 KB

    To agree the next steps following a speed limit assessment.

     

    Additional documents:

    Decision:

    Resolved that the matter be referred to the Cranleigh and Eastern Villages Local Task Group for further consideration.

     

    Reason

     

    The Committee noted the concern of local councillors that all implications had not been fully addressed in the report.

     

    Minutes:

    Local members reported that there are concerns about speeds in Bramley generally and felt that, particularly on the north side of the village, the extent of the assessment did not fully reflect the local conditions.  The Area Highways Manager pointed out that the Police would not support reductions to 30mph in the areas described in the report and that, if the Committee were to decide in favour of reduced limits, additional engineering measures would be required, for which funding would need to be allocated.

     

    The Committee agreed a proposal from the chair that the matter be referred to the Cranleigh and Eastern Villages Local Task Group for further consideration of all the implications, including the development of a possible Integrated Transport Scheme.

     

    Resolved that the matter be referred to the Cranleigh and Eastern Villages Local Task Group for further consideration.

     

    Reason

     

    The Committee noted the concern of local councillors that all implications had not been fully addressed in the report.

     

55/13

A286 HASLEMERE ROAD BETWEEN BROOK AND GRAYSWOOD: SPEED LIMIT ASSESSMENT pdf icon PDF 56 KB

    To agree the next steps following a speed limit assessment.

     

    Additional documents:

    Decision:

    Resolved

     

    (i)         That the speed limit on the A286 Haslemere Road between Brook and Grayswood is reduced from 60mph to 50mph.

     

    (ii)        To advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which will be to implement the proposed speed limit change and revoke any existing traffic orders necessary to implement the changes, and that subject to no objections being maintained the Order be made.

     

    (iii)       To authorise the Area Team Manager in consultation with the Chairman of the Local Committee and local member to resolve any objections received in connection with the proposals.

     

     

    Reason

     

    Recommendations have been made based upon existing policy, in consultation with Surrey Police.

     

    Minutes:

    The Committee welcomed the report, both relevant County Councillors being in support of the proposals.

     

    Resolved

     

    (i)         That the speed limit on the A286 Haslemere Road between Brook and Grayswood is reduced from 60mph to 50mph.

     

    (ii)        To advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which will be to implement the proposed speed limit change and revoke any existing traffic orders necessary to implement the changes, and that subject to no objections being maintained the Order be made.

     

    (iii)       To authorise the Area Team Manager in consultation with the Chairman of the Local Committee and local member to resolve any objections received in connection with the proposals.

     

     

    Reason

     

    Recommendations have been made based upon existing policy, in consultation with Surrey Police.

     

56/13

WITLEY AREA: SPEED LIMIT ASSESSMENTS pdf icon PDF 65 KB

57/13

PUBLIC CONSULTATION ON A RANGE OF HEAVY GOODS VEHICLE MITIGATION MEASURES FOR FARNHAM pdf icon PDF 25 KB

    To consider deferring this matter pending further discussion with Surrey Police.

    Decision:

    Resolved that a report on the outcome of the consultation is delayed until after discussions with the Police have taken place and any implications for the proposals have been considered through the Farnham Local Task Group.

     

    Reason

     

    To allow further discussions with Surrey Police to take place.

     

    Minutes:

    Resolved that a report on the outcome of the consultation is delayed until after discussions with the Police have taken place and any implications for the proposals have been considered through the Farnham Local Task Group.

     

    Reason

     

    To allow further discussions with Surrey Police to take place.

     

58/13

LOCAL COMMITTEE FORWARD PROGRAMME pdf icon PDF 34 KB

    To consider the forward programme for meetings in 2013-14.

    Additional documents:

    Decision:

    Resolved to agree the Forward Programme 2013/14, as outlined in Annex 1 of the report, with the inclusion of additional topics requested by members of the Committee.

     

    Reason

     

    Members are asked to comment on the Forward Programme so that officers can publicise the meetings and prepare the necessary reports.

     

    Minutes:

    Members requested additional reports on:

     

    ·         Superfast Broadband

    ·         The outcome of the consultation on the Surrey Cycling Strategy

    ·         Public Health and the Waverley Health and Wellbeing Partnership

    ·         Social disadvantage in Waverley

     

    Resolved to agree the Forward Programme 2013/14, as outlined in Annex 1 of the report, with the inclusion of additional topics requested by members of the Committee.

     

    Reason

     

    Members are asked to comment on the Forward Programme so that officers can publicise the meetings and prepare the necessary reports.