Agenda, decisions and minutes

Waverley Local Committee
Friday, 26 June 2015 1.30 pm

Venue: Hale Institute, Wings Road, Farnham GU9 OHN

Contact: David North, Community Partnership & Committee Officer  Godalming Social Services Centre, Bridge Street, Godalming, GU7 1LA

Items
No. Item

15/15

APOLOGIES FOR ABSENCE

16/15

MINUTES OF PREVIOUS MEETING pdf icon PDF 154 KB

17/15

DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    There were no declarations of interest.

     

18/15

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    No petitions have been received for this meeting.

    Minutes:

    No petitions had been received.

19/15

FORMAL PUBLIC QUESTIONS pdf icon PDF 74 KB

    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon four working days before the meeting.

     

    Minutes:

    The text of four formal questions received and of the responses provided is attached at Annex 1.

     

    Supplementary to question 1, Mr T Forrest asked whether anything could be done to speed up the process of the Open Market Review into broadband coverage or improve infrastructure.  Mr P Martin, as Deputy Leader of the county council, replied in the negative to both questions.

     

20/15

MEMBER QUESTIONS

21/15

WAVERLEY PARKING REVIEW (EXECUTIVE FUNCTION) pdf icon PDF 235 KB

    To consider the proposals contained in the review and agreed next steps.

    Additional documents:

    Decision:

    Resolved that:

     

    (i)    The proposed amendments to on-street parking restrictions in Waverley as described in this report and shown in detail on drawings in Annex A are agreed, along with a further proposal to provide additional or extended “School Keep Clear” markings and/or double yellow lines outside Grayswood Primary School (details to be agreed by the Parking Team Manager in consultation with the chairman, vice-chairman and local member prior to advertisement of the final restriction layout as part of this parking review). 

    (ii)    Funding is allocated as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

    (iii)  The intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on-street parking restrictions in Waverley as shown on the drawings in Annex A of the report, and adjacent to Grayswood Primary School (as set out in (i)) is advertised and that, if no objections are maintained, the orders are made.

    (iv)  The consultation proposed in section 3.3 of the report in relation to Little Austins Road, Mavins Road and adjacent roads (Farnham) be undertaken in response to the petition received by the committee at its meeting on 20 March 2015 and the outcome reported to the committee at its meeting on 11 December 2015.

     

    Reason

     

    The proposed on-street parking restrictions will make a positive impact towards:

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

    ·         Better compliance

     

    Minutes:

    [The item was taken after Item 8.]

     

    The Chairman invited Mr D Wydenbach to comment on the proposed action relating to parking in Little Austins Road and Mavins Road, Farnham, in response to the petition presented at the meeting on 20 March 2015.  Mr Wydenbach reflected the broad support of residents of Little Austins and Mavins Roads for the recommendation contained in the report, but wished to include an adjustment such that the proposed scheme for these two roads which the committee had rejected in May 2014 should be implemented.  Residents felt that, with the continued increase in displaced parking into the area, matters of safety had now become paramount, especially for parents wishing to drop off/collect children at either end of the school day.

     

    [Mr W Ramsdale joined the meeting at this point.]

     

    Five further residents were invited to address the committee:

     

    ·         Mr M Lear stressed that residents did not wish to stop parents parking in the two roads, but noted that the current problems had arisen from the combination of this usage with commuter parking. He supported the immediate introduction of restrictions in Little Austins Road and Mavins Road.

    ·         Mr T Young noted that displacement from Lancaster Avenue had exacerbated the problems and that pressure at both ends of the school day was also being experienced in Great Austins.  Residents of Mavins Road looked forward to an area-wide solution, but felt that concerns about child safety led them to request immediate implementation of restrictions in Little Austins Road and Mavins Road.

    ·         Mr P Openshaw felt that a solution for Little Austins and Mavins Roads in isolation would itself generate displacement in to Greenhill Road which is used as a “rat run” and carries fast-moving traffic.

     

    [Ms D Le Gal joined the meeting at this point.]

     

    ·         Ms L Anthony suggested that an area-wide solution, rather than one which addressed the situation in two roads only, is needed.  Pedestrians with children in Greenhill Road, Swingate Road, Middle Avenue and Vicarage Hill already experience difficulties, e.g. through parking displaced away from Ridgeway School, and are concerned that further displacement into narrow roads may present additional safety risks through encroachment onto pavements.

    ·         Ms R Berry reinforced these concerns in advocating an area-wide approach to prevent the risk of displacement from Little Austins and Mavins Roads; she noted that there is already pressure on Vicarage Hill from a nursery.

     

    Mr D Munro, in whose division the locations in question are situated, believed that it is now recognised throughout the area that action is needed.  There is a shared wish to remove commuter parking but, at this stage no clear consensus on solutions to the safety concerns; even if additional parking spaces were to become available at the station, solutions for street-parking would need to be found.  Mr Munro’s hope was that the proposed wide consultation would deepen understanding and take all the relevant factors into account.

     

    Members supported the view that consultation should be as wide as possible, but some supported  ...  view the full minutes text for item 21/15

22/15

RESPONSE TO PETITION: REQUEST FOR SAFETY MEASURES, GRAYSWOOD ROAD, HASLEMERE (EXECUTIVE FUNCTION) pdf icon PDF 159 KB

    To agree a response to the petition.

    Decision:

    Resolved to agree the proposed response.

     

    Reason

     

    The committee is required to respond to petitions.

     

    Minutes:

    [The item was taken before Item 7.]

     

    The Chairman invited Mr W Johnson to comment on the proposed action relating to safety measures on Grayswood Road, Haslemere, in response to the petition he presented at the meeting on 20 March 2015. 

     

    In response to outstanding concerns, the Area Highways Manager reassured petitioners that a review would be conducted to determine whether the suggested pedestrian crossing meets the relevant criteria and  that the feasibility of hard-wiring the Vehicle Activated Sign (VAS) adjacent to Three Gates Lane is being taken forward along with the additional northbound VAS.

     

    Resolved to agree the proposed response.

     

    Reason

     

    The committee is required to respond to petitions.

     

23/15

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 90 KB

    To note the progress of the Committee’s programme and agree to extend a speed limit on the A286 in Haslemere.

    Additional documents:

    Decision:

    Resolved to:

     

    (i)     Note progress and outturn cost for the 2014/15 programme of highway works funded by this committee and described at Annex 1of the report.

    (ii)    Note progress of the 2015/16 programme of highway works funded by this committee and external sources and described at Annex 2 of the report.

    (iii)   Agree to extend the 30mph speed limit on the A286 Grayswood Road on the approach to Haslemere approximately 200m to the north as part of the gateways improvement scheme for the town.

    Reason

     

    The committee has requested regular reports on the progress of its programme and associated budgets. Recommendation (iii) is intended to improve road safety at the junction of the A286 with Three Gates Lane and Church Lane, Haslemere.  

     

    Minutes:

    The Area Highways Manager provided two addenda to the published report for inclusion in the programme:

     

    ·         The Cabinet Member for Highways, Transport and Flooding has upheld the committee’s decision made in December 2014 to reduce the speed limit to 30mph on the A283 Petworth Road, Milford between the Cherry Tree roundabout and the existing 30 mph speed limit near Milford Heath Road; the limit will be introduced on an experimental basis and engineers will assess its impact after implementation.

    ·         The zebra crossing in Station Road, Bramley which is funded by St Catherine’s School.

     

    The Chairman noted that for a variety of reasons, e.g. weather conditions in previous years and insufficient design and contractor capacity, implementation of schemes is running significantly behind schedule.  She asked task groups to consider rebalancing their priorities for 2016-17 towards maintenance (including pavements).  Members remained concerned about delays in agreed schemes and the damage to credibility incurred; Ms D Le Gal undertook to raise the concern at Cabinet.

     

    Resolved to:

     

    (i)    Note progress and outturn cost for the 2014/15 programme of highway works funded by this committee and described at Annex 1of the report.

    (ii)   Note progress of the 2015/16 programme of highway works funded by this committee and external sources and described at Annex 2 of the report.

    (iii)  Agree to extend the 30mph speed limit on the A286 Grayswood Road on the approach to Haslemere approximately 200m to the north as part of the gateways improvement scheme for the town.

    Reason

     

    The committee has requested regular reports on the progress of its programme and associated budgets. Recommendation (iii) is intended to improve road safety at the junction of the A286 with Three Gates Lane and Church Lane, Haslemere.  

     

    [Mrs N Barton left the meeting.]

24/15

REVIEW OF COLD WEATHER PLAN AND WINTER SERVICE ARRANGEMENTS (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 102 KB

    To comment on the arrangements as part of the annual review process.

    Additional documents:

    Decision:

    Resolved to note the current highways cold weather provision and operations in Waverley and request that its feedback be passed to officers.

     

    Reason

     

    The report gave the Local Committee the opportunity to provide feedback into the annual review of winter service operations.

     

    Minutes:

    The committee agreed that there was no need to change the salting routes in Waverley, although members were reminded that it is possible if required to exchange roads on a like-for-like basis.  Arrangements for extending the service to member-funded grit-bins were noted.

     

    Resolved to note the current highways cold weather provision and operations in Waverley and request that its feedback be passed to officers.

     

    Reason

     

    The report gave the Local Committee the opportunity to provide feedback into the annual review of winter service operations.

     

25/15

REVIEW OF TASK GROUPS AND EXTERNAL APPOINTMENTS (EXECUTIVE FUNCTION) pdf icon PDF 138 KB

    To agree the Terms of Reference and membership of task groups and to appoint a member of the Committee to be Champion for the County Council’s Family Friends and Communities initiative for the Council year 2015-16.

     

    Additional documents:

    Decision:

    Resolved:

     

    (i)        That the Local Transport Plan (LTP) Task Group should continue for the council year 2015-2016 reporting to this committee.

     

    (ii)        That the following Local Task Groups should continue for the council year 2015-2016 reporting to the LTP Task Group on transportation funding priorities and directly to the committee on other matters:

     

    Farnham

    Godalming, Milford and Witley

    Haslemere and Western Villages

    Cranleigh and Eastern Villages

     

    (iii)       That the Terms of Reference set out at Annex 1 of the report for the Task Groups established in (i) and (ii) should be confirmed.

     

    (iv)       That the Youth Services Task Group should continue for the year 2015-2016, reporting to the committee and subject to the Terms of Reference set out in Annex 3 of the report

     

     (v)      To agree that the membership of the task groups for the council year 2015-2016 should be as set out at Annex 2 of the report and that representation from relevant partner agencies should be sought.

     

    (vi)        To appoint Ms Nikki Barton to be Champion for the County Council’s Family Friends and Communities initiative for the council year 2015-16.

     

    Reason

     

    The task groups support the Local Committee in carrying out specific aspects of its work.  The role of Family, Friends and Communities Champion would assist the

    Committee in understanding the work of Adult Social Care and multi-agency  

     activity to promote well-being in Waverley.

     

    Minutes:

    Resolved:

     

    (i)        That the Local Transport Plan (LTP) Task Group should continue for the council year 2015-2016 reporting to this committee.

     

    (ii)        That the following Local Task Groups should continue for the council year 2015-2016 reporting to the LTP Task Group on transportation funding priorities and directly to the committee on other matters:

     

    Farnham

    Godalming, Milford and Witley

    Haslemere and Western Villages

    Cranleigh and Eastern Villages

     

    (iii)       That the Terms of Reference set out at Annex 1 of the report for the Task Groups established in (i) and (ii) should be confirmed.

     

    (iv)       That the Youth Services Task Group should continue for the year 2015-2016, reporting to the committee and subject to the Terms of Reference set out in Annex 3 of the report

     

     (v)      To agree that the membership of the task groups for the council year 2015-2016 should be as set out at Annex 2 of the report and that representation from relevant partner agencies should be sought.

     

    (vi)        To appoint Ms Nikki Barton to be Champion for the County Council’s Family Friends and Communities initiative for the council year 2015-16.

     

    Reason

     

    The task groups support the Local Committee in carrying out specific aspects of its work.  The role of Family, Friends and Communities Champion would assist the

    Committee in understanding the work of Adult Social Care and multi-agency  

     activity to promote well-being in Waverley.

     

26/15

LOCAL COMMITTEE COMMUNITY SAFETY BUDGET 2015-16 (EXECUTIVE FUNCTION) pdf icon PDF 99 KB

    To agree to transfer the County Council’s allocation to the Local Committee to the Safer Waverley Partnership.

    Decision:

    Resolved that:

     

    (i)     The community safety budget of£3,337 that has been delegated to the Local Committee be transferred to the Safer Waverley Partnership for the purpose of addressing the criteria and monitoring requirements detailed in paragraph 1.3 of this report.

    (ii)    The Community Partnership Manager authorises this expenditure in accordance with the Local Committee's decision.

    Reason

     

    The County Council is a statutory member of the community safety partnership, known as the Safer Waverley Partnership. The Council values partnership working that will make a positive contribution to local projects and activities that will create a safer community for Waverley residents.

     

    Minutes:

    Resolved that:

     

    (i)     The community safety budget of£3,337 that has been delegated to the Local Committee be transferred to the Safer Waverley Partnership for the purpose of addressing the criteria and monitoring requirements detailed in paragraph 1.3 of this report.

    (ii)    The Community Partnership Manager authorises this expenditure in accordance with the Local Committee's decision.

    Reason

     

    The County Council is a statutory member of the community safety partnership, known as the Safer Waverley Partnership. The Council values partnership working that will make a positive contribution to local projects and activities that will create a safer community for Waverley residents.

     

27/15

LOCAL COMMITTEE FORWARD PROGRAMME 2015-16 (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 20 KB

    To note the proposed forward programme and consider any additional items for future discussion.

     

    Additional documents:

    Decision:

    Resolved to note the Forward Programme for 2015/16, as outlined in Annex 1 of the report and to request the inclusion of the additional items proposed.

     

    Reason

     

    Members were asked to comment on the Forward Programme so that officers can publicise the meetings and prepare the necessary reports. 

     

    Minutes:

    It was requested that air quality be added to the programme and that the timescale for receipt of the report on HGVs in rural areas be clarified.

     

    Resolved to note the Forward Programme for 2015/16, as outlined in Annex 1 of the report and to request the inclusion of the additional items proposed.

     

    Reason

     

    Members were asked to comment on the Forward Programme so that officers can publicise the meetings and prepare the necessary reports.