Agenda, decisions and minutes

Waverley Local Committee
Friday, 22 September 2017 10.00 am

Venue: Bramley Village Hall, Hall Road, Bramley. GU5 0AX

Contact: Yvette Ortel, Partnership Committee Officer  Waverley Borough Council Offices, The Burys, Godalming, Surrey GU7 1HR

Note: yvette.ortel@surreycc.gov.uk 01932 795120 

Items
No. Item

77/17

APOLOGIES FOR ABSENCE

78/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 145 KB

79/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter:

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting.

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner).
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Minutes:

    Dr Andrew Povey declared an interest regarding Item 13 Waverley Parking Review 2017: Dr Povey declared a financial interest in a property in Cranleigh.

80/17

PETITIONS & PETITION RESPONSES pdf icon PDF 125 KB

    To receive any petitions in accordance with Standing Order 68.1.  Notice must be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Two petitions have been received:

    (i)    From Simon Cross which contains 35 signatures of the 24 households in the street and requests the introduction of bollards on the pavement for the length of the double yellow lines along Stream Farm Close.

     

    (ii)   From Sandra Cheeseman which contains 49 signatures and reads:

    “We the undersigned call for the construction of a parking layby in Broomfield to allow for residents to park and allow space for the safe passage of traffic along the highway.”

     

    Petition response reports attached

     

    Additional documents:

    Decision:

    Two petitions have been received:

    (i)    From Simon Cross which contains 35 signatures of the 24 households in the street and requests the introduction of bollards on the pavement for the length of the double yellow lines along Stream Farm Close.

     

    The Local Committee (Waverley) resolved to AGREE that:

    Following the petitioner’s statement that the local public house ‘The Fox’ has agreed to pay for the bollards, local members and SCC officers will meet at the site to look at the technical possibilities of bollard installation and to discuss style and location.

     

     

    (ii)   From Sandra Cheeseman which contains 49 signatures and reads:

    “We the undersigned call for the construction of a parking lay-by in Broomfield to allow for residents to park and allow space for the safe passage of traffic along the highway.”

     

    The Local Committee (Waverley) resolved to AGREE that:

    There is no funding for this at the present time.  The Highways team will investigate further and provide an approximate estimate of costs to install a parking lay-by in Broomfield, should funding possibilities be identified at a later date. 

    Minutes:

    Two petitions were received in advance of the meeting.

     

    (i)    From Simon Cross which contains 35 signatures of the 24 households in the street and requests the introduction of bollards on the pavement for the length of the double yellow lines along Stream Farm Close.

     

    Mr Simon Cross spoke to the Local Committee for the allowed three minutes.

     

    There are already double yellow lines at the entrance to Stream Farm Close but they are mostly being ignored.  Mr Colin Kemp said that parking enforcement officers who cover Waverley should be carrying out the enforcement, not the police.  However, it was acknowledged that the enforcement officers are not able to be there all the time.  Members agreed that Surrey Police does not have the resources to regularly monitor the area.

     

    Members were generally supportive of the petitioner, but there was concern regarding the cost of installing bollards.  There was also concern that other residents would request bollards for their roads and there is no budget to pay for these.  The petitioner, Mr Cross, said that The Fox public house had agreed to pay for the bollards at the entrance to Stream Farm Close.  Local Bourne members requested that they meet with officers at the site and consult with local residents.

     

    Members agreed in principle to have bollards installed. There was a heated discussion followed by a vote: the results were as follows: Mr Stephen Spence proposed that the bollards should be installed, seconded by Cllr Jim Edwards. Vote: 11 for, 2 against, 3 abstentions. However, members’ support for the bollards was on the basis that the cost of the bollards would be met in full by The Fox Public House and there would be no charge to the SCC budget and that the installation would be subject to technical feasibility.

    The Local Committee (Waverley) resolved to AGREE that:

    Following the petitioner’s statement that the local public house ‘The Fox’ has agreed to pay for the bollards, local members and SCC officers will meet at the site to look at the technical possibilities of bollard installation and to discuss style and location.

     

     

    (ii)   From Sandra Cheeseman which contains 49 signatures and reads:

    “We the undersigned call for the construction of a parking lay-by in Broomfield to allow for residents to park and allow space for the safe passage of traffic along the highway.”

     

    Mrs Sandra Cheeseman was not present at the meeting.

     

    The local member Mr David Harmer requested that the Committee still considers the petition.

     

    The Local Committee (Waverley) resolved to AGREE that:

    There is no funding for this at the present time.  The Highways team will investigate further and provide an approximate estimate of costs to install a parking lay-by in Broomfield, should funding possibilities be identified at a later date. 

81/17

WRITTEN MEMBER QUESTIONS

82/17

WRITTEN PUBLIC QUESTIONS pdf icon PDF 142 KB

    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

    Minutes:

    Two Written Public Question were received from: Mr David Beaman and Mr Barry Cole.  The questions and answers are in Annex 1 to these minutes (see attached).

     

    Mr Beaman asked a supplementary question regarding how funding is allocated to Surrey roads.  Mr Colin Kemp, SCC Cabinet Member for Highways, answered.  Mr Kemp explained that the central government calculation uses the length of roads, not their location or usage.  Mr Kemp said that SCC is campaigning to get the funding calculation method changed and if members of the public also wished to change the funding method, they should lobby their local member of parliament.

     

    Mr Cole was not present at the meeting.

     

83/17

LOCAL COMMITTEE DECISION TRACKER (FOR INFORMATION) pdf icon PDF 57 KB

84/17

HIGHWAYS ENGLAND: HINDHEAD TUNNEL (SERVICE MONITORING AND ISSUES OF LOCAL CONCERN) pdf icon PDF 79 KB

    To receive a report and presentation from Highways England – Operations and Maintenance, regarding the issue of reducing congestion in planned and emergency closures associated with the Hindhead tunnel on the A3.

     

    Additional documents:

    Minutes:

    Two managers from Highways England Routine Maintenance and Operations presented to the Committee.  See Annex 2 to these minutes for the presentation.

     

    The Chairman Mrs Victoria Young said she was disappointed that there were no Hindhead Tunnel statistics in the presentation and most of what had been presented was already known to the Committee.

     

    Members asked for more information including traffic patterns, times of day, amount of time closed, numbers of vehicles, reasons for closure etc.  Members also asked questions regarding an alternative route plan, management controls and why Farnham Town Council is not included as one of Highways England’s regular consultees, especially as the A325 which runs through Wrecclesham takes all the traffic from the A3 when the tunnel is closed from the Portsmouth side.  It was noted that at present the regular consultees represent communities around Thursley.  Highways England has been in consultation with this group specifically about traffic being diverted off the A3 at Thursley and not following the diversion but instead going through Thursley and/or Bowlhead Green.  The group is not a general consultee forum, but specifically meets about this Thursley issue.

     

    There was also discussion concerning the original public enquiry, when it was said that tunnel closure would only be once every five to ten years.  Closure is now a much more regular occurrence.

     

    Highways England described the traffic closure procedure and said that it was seeking to fund a trial of traffic officers being based at the tunnel.  Over the past 12 months, there had been 53 breakdowns, 17 road traffic accidents, 49 planned closures and 46 unplanned closures.  Websites, social media and radio are used to announce issues and closures.

     

    Highways England said more information would be sent to members following this meeting and a follow-up report would be produced to include statistics.

     

    The Chairman thanked Highways England for attending, but expressed the committee’s disappointment in the presentation given, and invited them back in about six months to provide more information to the Local Committee and to answer further questions.

85/17

CABINET MEMBER (HIGHWAYS) UPDATE [AGENDA ITEM ONLY] pdf icon PDF 354 KB

    An update from the SCC Cabinet Member for Highways, Mr Colin Kemp.

     

    Agenda item only

     

    Additional documents:

    Minutes:

    The Chairman welcomed Mr Colin Kemp, SCC Cabinet Member for Highways, who presented to the Local Committee.  See Annex 3 to these minutes for his Highways Briefing Note, which was tabled at the meeting.

     

    Mr Kemp provided an update on the financial situation regarding Highways in Surrey and set out his intention to improve the quality and transparency of the information that is  provided to members and residents.  The Cabinet Member acknowledged that although the local committee’s highways budget had been drastically cut, there was still a role for local/joint committees going forward.  Mr Kemp would like proposals to be presented to the Local Committee earlier so that members are able to contribute to the process.  He acknowledged that it was important for them to know what was going on so that they can inform their residents.  Mr Kemp intends to attend all local and joint committees in early 2018 to consult with local members.

     

    This year £90 million will be spent across the Surrey road network. A map (attached to these minutes at Annex 4 – see explanatory note* below) was displayed that showed the location of projects in Waverley, either delivered or scheduled for delivery this financial year.  The briefing note summarised the spend across the borough; the Cabinet Member recognises that this is not enough, which is why there is a need to prioritise where and how the money is spent on the network.

     

    The Local Committee also needs to look at other sources of funding that it may have access to, for example Community Infrastructure Levy (CIL), developer funding (s106) and the parking surplus.  Mr Kemp said that Waverley uses its parking surplus well and some great work had been done in Farnham already.

     

    On-street parking charges in commercial areas is one option that is being explored but the Cabinet Member stressed that residential areas were not part of the scope. The main aim is to create churn of vehicles and allow residents who wish to visit these businesses to park and this in turn will help businesses to survive.

     

    County officers would work with colleagues at the borough council to ensure a local approach and any decisions would come back to the Local Committee for agreement.

     

    Members asked questions regarding the briefing note, including clarification on the ‘defects’ figures.  It was explained that the figure includes everything, for example signs and potholes.  There was a request that the parking revenue be saved for what it was intended in Farnham and not be top-sliced to support other areas.

     

    The Chairman thanked Mr Kemp and said that the Committee looked forward to his future attendance.

     

    *  The numbers on the map are the Surrey Highways asset ID number.  These numbers correspond with the ID on the published Horizon 2 lists on the SCC website.

     

86/17

ALLEGED RIGHT OF WAY BETWEEN SALT LANE AND CLOCK BARN LANE, BUSBRIDGE (EXECUTIVE FUNCTION) pdf icon PDF 276 KB

    To receive a report from Surrey County Council Senior Countryside Officer.

     

    The County Council has a duty under Section 53 of the Wildlife and Countryside Act 1981 (WCA 1981) to modify the Definitive Map and Statement (DMS) if it discovers evidence that can be reasonably alleged to support a modification. Three linking applications have been received for Map Modification Orders (MMO) to add Public Footpaths between Clock Barn Lane, New Road and Public Footpath No. 178, Busbridge to the Surrey County Council DMS as shown on the attached drawing of 3/1/3/H13 (Annex A).

     

    This report is for the committee to consider the evidence linked to the applications.

    Additional documents:

    Decision:

    This item was DEFERRED until the next Waverley Local Committee on 8 December 2017, to allow time for further consultation.

    Minutes:

    This item was DEFERRED until the next Waverley Local Committee on 8 December 2017, to allow time for further consultation.

87/17

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 350 KB

    To receive an update from the Acting Area Highway Manager (South West).

     

    This report provides an update on the 2017/18 programme of highway improvement and maintenance works funded by the Waverley Local Committee.  It also provides an update on other centrally funded projects being promoted in the local area.

     

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE:

     

    (i)      To note the capital works being progressed during 2016/17

     

    (ii)        To note the ongoing revenue works being carried out.

     

    (iii)       To approve the expenditure of the parking surplus as detailed in the report. (paragraphs 2.1.2 to 2.1.11 refer).

    (iv)      To delegate to the Area Highway Manager, in consultation with the Chairman and Vice Chairman and Divisional Member, the ability to resolve any problems encountered to facilitate scheme delivery.

    Reason:  The recommendations are intended to facilitate delivery of the 2017-18 Highways programmes funded by the Local Committee, whilst at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

     

    Minutes:

    The Chairman welcomed the SCC Acting Area Highways Manager, who presented the item.

     

    It was requested that in future, the Area Highways Manager adds to the table headings in Highways Update Annex 2 (Waverley LTP Schemes Ranking), to indicate parish area in addition to the town (in the ‘Division’ column).

     

    Members were provided with an update to Annex 3 – Road Casualties summary, which included information specific to Waverley.  See Annex 5 to these minutes.

     

    The Chairman gave an update regarding Farnham pedestrianization.  She had met with the three Farnham county councillors on Monday 18 September to discuss in more detail.  The Chairman is now going to meet with the Farnham county councillors and the local member of parliament, Jeremy Hunt, to discuss how the scheme can be progressed.

     

    Members requested clarification regarding grit bins.  The SCC Cabinet Member for Highways, Mr Colin Kemp, informed them that they are unable to use their SCC member allocation on grit bins.  All grit bins will remain in place for this winter and SCC officers are communicating with members regarding the future status of grit bins - and the grit re-filling - in their areas.

     

    The Local Committee (Waverley) resolved to AGREE:

     

    (i)  To note the capital works being progressed during 2016/17

     

    (ii)  To note the ongoing revenue works being carried out.

     

    (iii)  To approve the expenditure of the parking surplus as detailed in the report. (paragraphs 2.1.2 to 2.1.11 refer).

    (iv)  To delegate to the Area Highway Manager, in consultation with the Chairman and Vice Chairman and Divisional Member, the ability to resolve any problems encountered to facilitate scheme delivery.

     

    Reason:  The recommendations are intended to facilitate delivery of the 2017-18 Highways programmes funded by the Local Committee, whilst at the same time ensuring that the Chairman, Vice Chairman and relevant Divisional Members are fully and appropriately involved in any detailed considerations.

     

88/17

HIGHWAYS: B2130 DUNSFOLD ROAD / D181 BARRIHURST LANE - SPEED LIMIT ASSESSMENT (EXECUTIVE FUNCTION) pdf icon PDF 157 KB

    To receive a report from Surrey County Council Senior Engineer – Road Safety.

     

    In response to a continuing accident problem, the Waverley Road Safety Working Group (RSWG) carried out a speed limit assessment for the B2130 Dunsfold Road / D181 Barrihurst Lane, with speeds being measured along the observed fastest section of Dunsfold Road near Lower Barrihurst Farm.  The Committee is being asked to consider the outcomes of this assessment.

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)     Based upon the evidence the speed limits should be changed to adhere to the current policy, and gives authority to advertise a notice in accordance with the Traffic Regulation Act 1984 the effects of which will be to implement the proposed speed limit changes and revoke any existing traffic orders necessary to implement the changes.  Subject to no objections being maintained the Order is made.

     

    (ii)    Authorisation is given to the Area Team Manager in consultation with the Chairman of the Local Committee and Local Member to resolve any objections received in connection with the proposals.

     

    (iii)   The speed limit be reduced to 40mph along the following lengths of highway:

    ·                     B2130 Dunsfold Road, westwards from the existing de-restriction to a point 430 metres east of the access to The Lodge

    ·                     D181 Barrihurst Rd, southwards from the existing de-restriction to its junction with B2130 Dunsfold Road.

     

    Reason:  Recommendations have been made based upon existing policy, in consultation with Surrey Police Road Safety and Traffic Management Team.

     

    Minutes:

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)     Based upon the evidence the speed limits should be changed to adhere to the current policy, and gives authority to advertise a notice in accordance with the Traffic Regulation Act 1984 the effects of which will be to implement the proposed speed limit changes and revoke any existing traffic orders necessary to implement the changes.  Subject to no objections being maintained the Order is made.

     

    (ii)    Authorisation is given to the Area Team Manager in consultation with the Chairman of the Local Committee and Local Member to resolve any objections received in connection with the proposals.

     

    (iii)   The speed limit be reduced to 40mph along the following lengths of highway:

    ·                     B2130 Dunsfold Road, westwards from the existing de-restriction to a point 430 metres east of the access to The Lodge

    ·                     D181 Barrihurst Rd, southwards from the existing de-restriction to its junction with B2130 Dunsfold Road.

     

    Reason:  Recommendations have been made based upon existing policy, in consultation with Surrey Police Road Safety and Traffic Management Team.

     

89/17

WAVERLEY PARKING REVIEW 2017 (EXECUTIVE FUNCTION) pdf icon PDF 261 KB

    To receive a report from Surrey County Council Engineer, Parking Strategy & Implementation Team.

     

    Officers of Surrey County Council’s parking team have carried out a review of on street parking restrictions within the borough of Waverley and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval is required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

     

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE:

     

    (i)            the proposed amendments to on-street parking restrictions in Waverley as described in this report and shown in detail on drawings in Annex A are agreed, minus the proposals for Tilford Street, Tilford (paragraph 3.7.1).

     

    (ii)           the local committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Waverley as shown on the drawings in annex A is advertised and that if no objections are maintained, the orders are made.

     

    (iv)         if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

     

    Reason:  It is recommended that the waiting restrictions are implemented as detailed in Annex A.  They will make a positive impact towards:

    Road safety, Access for emergency vehicles, Access for refuse vehicles, Easing traffic congestion, Better regulated parking, Better enforcement, Better compliance.

     

    Minutes:

    The Chairman welcomed the SCC parking team engineer, who presented the report.  He informed the Local Committee that he intends to produce several smaller parking reviews in future, rather than one large review.  This Waverley Parking Review had taken two years to produce.

     

    The officer asked members in turn regarding their local area as detailed in the report, and he answered their queries.  Cllr Denis Leigh requested it be noted that he was concerned regarding costs of providing additional yellow lines given the enforcement availability to ensure yellow lines meet their desired intention.

     

    Some members asked to speak to the officer in more detail outside of the committee.

     

    There was discussion regarding paragraph 5.1 – financial information.  Members requested further information concerning the breakdown of the parking surplus, for example, from fines, parking meters, residents permits etc.  The Chairman said she would come back to members with more information.

     

    Members asked for it to be recorded that they thank the officers in the SCC parking team and especially the officer present, for all the work on the parking review.

     

    Dr Andrew Povey left the room for this discussion, as he had declared an interest in this item.

    The Local Committee (Waverley) resolved to AGREE:

     

    (i)            the proposed amendments to on-street parking restrictions in Waverley as described in this report and shown in detail on drawings in Annex A are agreed, minus the proposals for Tilford Street, Tilford (paragraph 3.7.1).

     

    (ii)           the local committee allocates funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Waverley as shown on the drawings in annex A is advertised and that if no objections are maintained, the orders are made.

     

    (iv)         if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor.

     

    Reason:  It is recommended that the waiting restrictions are implemented as detailed in Annex A.  They will make a positive impact towards:

    Road safety, Access for emergency vehicles, Access for refuse vehicles, Easing traffic congestion, Better regulated parking, Better enforcement, Better compliance.

     

90/17

LOCAL COMMITTEE FORWARD PROGRAMME 2017-18 pdf icon PDF 53 KB

    To review the forward programme 2017/18, indicating any further preferences for inclusion.

    Minutes:

    The forward programme was agreed, with the addition of the deferred Right of Way item, which will now come to the next Local Committee meeting on 8 December 2017.

     

91/17

DATE OF NEXT MEETING

    To be held on Friday 8 December 2017 at 10am in The Baptist Church, Godalming.

     

    (10am – 10.30am: Informal Public Question Time)

     

     

    Minutes:

    To be held on Friday 8 December 2017 at 10am in The Baptist Church, Godalming.

     

    (10am – 10.30am: Informal Public Question Time)