Agenda, decisions and minutes

Waverley Local Committee
Friday, 29 June 2018 10.00 am

Venue: Waverley Council Chamber, The Burys, Godalming GU7 1HR

Contact: Yvette Ortel, Partnership Committee Officer  Waverley Borough Council offices The Burys, Godalming, Surrey GU7 1HR

Items
No. Item

OPEN FORUM - INFORMAL PUBLIC QUESTIONS pdf icon PDF 54 KB

Questions and responses from the informal open forum session are attached as Annex A.

15/17

APOLOGIES FOR ABSENCE

16/17

MINUTES OF PREVIOUS MEETING pdf icon PDF 151 KB

17/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Minutes:

    There were no declarations of interest.

18/17

CHAIRMAN'S ANNOUNCEMENTS

    To receive any Chairman’s announcements.

     

    Agenda item only

     

    Minutes:

    The Chairman, Mrs Victoria Young, made the following announcements:

     

    1.     Welcome to the two new committee members from the Borough, Cllr Williams, not present today, and Cllr Byham.

    2.     From this meeting onwards all Waverley Local Committee meetings will take place in the Waverley Borough Council Chamber in Godalming.  This will save on costs and will enable us to web cast the meetings if we choose to do so.

    3.     Borough Members will see they have some forms to complete regarding their Register of Interests.  Please complete these and pass to Yvette or Emma.

    4.     There will be a Highways Workshop in Merrow for County Members on Thursday 2 August, to discuss the Local Transport Plan rankings list.  Please can Borough Members feed in any comments to the County Members.

    5.     Most Surrey members have given their Highways plans for capital and revenue spending to the Highways Manager, but some are outstanding.  Please note the deadline is 13th July.

     

    Dr Andrew Povey asked when it will be decided if the Local Committee will be web cast.  The Committee Officer replied that it will be discussed with members at a future informal/private meeting.

19/17

PETITIONS & PETITION RESPONSES pdf icon PDF 154 KB

    To receive any petitions in accordance with Standing Order 68.  Notice must be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    (i)            A petition has been received from Simon Jaggard which contains 517 signatures and reads:

     

    Reduce the speed limit outside St. Joseph's Specialist School, Cranleigh; 20mph is plenty.

    Amlets lane has a 40 mph speed limit, with no pavement or properly marked crossings. It is dangerous for our children, staff and the public to cross the road to reach public footpaths. The blind corners makes evasive action difficult for both pedestrians and motorists. The new family housing development (125+ homes) opposite will bring more children onto Amlets lane and increased traffic; cars, bicycles and on foot. Amlets Lane is narrow and not suitable for a 40 mph speed limit; to drive at this speed would be reckless and the limit invites this from the young and impatient. We ask that Surrey County Council reduce the speed limit to 20mph in line with other schools for the public good.”

     

    Petition response report attached.

     

    (ii)           A petition has been received from Stewart Edge and Jo Aylwin which contains 178 signatures and reads:

     

    Potters Gate Primary School Pedestrian Safety Improvements Petition.

    We, the undersigned, petition Surrey County Council to make the roads around Potters Gate Primary School (Beavers Road, Potters Gate and part of Falkner Road) significantly safer by introducing a 20 mph limit and by installing any other behaviour-changing improvements on these roads.  The West St / Crondall Lane junction also needs significant improvement.

     

    During the morning rush hour cars use Beavers Road / Falkner Road as a ‘rat run’ to avoid the jams in lower Crondall Lane approaching the West St junction, and as a short cut to the Hart Car Park.  Along Beavers Road there are parked cars reducing the road to a single carriageway.  Many children, including all those on the ‘safe route’ using the Crondall Lane pedestrian lights, have to cross this road, often between parked cars.  The situation will worsen with the development of 120 houses at the Hopfields for which Crondall Lane is the only exit.  There are ‘S106’ funds available from the development which could be used for some or all of the work.”

     

    Petition response report attached.

    Additional documents:

    Decision:

    5(i)       A petition was presented to the Waverley Local Committee by Simon Jaggard which calls for improvements to Amlets Lane in the vicinity of St Joseph’s School.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    The Safer Travel Team and key stakeholders including the Police will investigate the issues set out in the petition with reference to Surrey County Councils (SCC’s) ‘Road Safety Outside Schools’ and ‘Setting Local Speed Limits’ policies.

     

    (ii)   The Safer Travel Team will return to the Waverley Local Committee in September 2018 with a report outlining any recommendations resulting from the investigation.

     

    (5ii)      A petition was presented to the Waverley Local Committee by Stewart Edge and Jo Aylwin which calls for improvements to roads in the vicinity of Potters Gate School, Farnham.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    Surrey County Council will consult with key stakeholders to investigate the issues set out in the petition and officers will report back to the Waverley Local Committee in September 2018, outlining any recommendations resulting from the investigation.

    Reason: Surrey County Council officers will investigate the above issues and will return to the next Local Committee meeting with a report describing the conclusions of the investigation and possible recommendations.

     

    Minutes:

    Two petitions were received:

     

    Petition 1 – “Reduce the speed limit outside St. Joseph's Specialist School, Cranleigh; 20mph is plenty.

     

    A petition was presented to the Waverley Local Committee by Simon Jaggard which calls for improvements to Amlets Lane in the vicinity of St Joseph’s School.

     

    Declarations of Interest: None.

     

    Officers in attendance: Frank Apicella, Acting Area Highway Manager (South West); Adrian Selby, Senior Engineer, Surrey Highways.

     

    Local members Dr Andrew Povey and Cllr Liz Townsend supported the petition.

     

    There is to be a ‘Road Safety Outside School’ audit on 5th July and Cllr Townsend asked if consideration could be given to Cranleigh School as it generates traffic and may not be open on 5th July.  The Highways engineer said he would contact Mr Jaggard at St Joseph’s, with details of the audit.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    The Safer Travel Team and key stakeholders including the Police will investigate the issues set out in the petition with reference to Surrey County Councils (SCC’s) ‘Road Safety Outside Schools’ and ‘Setting Local Speed Limits’ policies.

    (ii)   The Safer Travel Team will return to the Waverley Local Committee in September 2018 with a report outlining any recommendations resulting from the investigation.

    Reason: Surrey County Council officers will investigate the above issues and will return to the next Local Committee meeting with a report describing the conclusions of the investigation and possible recommendations.

     

    Petition 2 – “Potters Gate Primary School Pedestrian Safety Improvements Petition.

     

    A petition was presented to the Waverley Local Committee by Stewart Edge which calls for improvements to roads in the vicinity of Potters Gate School, Farnham.

     

    Declarations of Interest: None.

     

    Officers in attendance: Frank Apicella, Acting Area Highway Manager (South West); Adrian Selby, Senior Engineer, Surrey Highways.

     

    Local members Mr Andy MacLeod, Mr Stephen Spence, Cllr Carole Cockburn and Cllr Jerry Hyman supported the petition.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    Surrey County Council will consult with key stakeholders to investigate the issues set out in the petition and officers will report back to the Waverley Local Committee in September 2018, outlining any recommendations resulting from the investigation.

    Reason: Surrey County Council officers will investigate the above issues and will return to the next Local Committee meeting with a report describing the conclusions of the investigation and possible recommendations.

     

20/17

WRITTEN PUBLIC QUESTIONS pdf icon PDF 103 KB

    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

     

    Minutes:

    Four Written Public Questions were received from: Mr RJ Nicholls, Farnham Town Councillor George Hesse, Farnham Town Councillor David Beaman and Mr Trevor Combes.  The questions and answers were published on the SCC Waverley Local Committee web pages before the 29 June Local Committee.

     

    Question 1 – Supplementary Question

    Mr Nicholls asked if the SCC legal team had been consulted as he believed it to be a legal matter.

     

    Response to supplementary question:

    The Chairman said that the Countryside Access officer would contact Mr Nicholls via email to answer his question.

     

    Question 2 – Supplementary Question

    Cllr Hesse circulated some photographs to some of the Committee and to the Highway officers.  He asked why repairs were not in keeping with the conservation area.

     

    Response to supplementary question:

    The Acting Highway Area Manager said that safety was the foremost consideration for any repairs on the public highway, although cost and relative priorities are a consideration.

    Committee members voiced support regarding conservation areas and were also concerned regarding repairs in their own areas and questioned if it was difficult to control sub-contractors’ work.

     

    Question 3 – Supplementary Question

    Cllr Beaman said that since his question, the new railings had been installed and the yellow barriers had been removed.

     

    Question 4 – Supplementary Question

    Mr Combes asked what action will be taken if the amount of traffic turns out to be incorrect.

     

    Response to supplementary question:

    The Chairman said that the SCC Principal Transport Development Planner would contact Mr Combes via email to answer his question.

     

     

     

21/17

WRITTEN MEMBER QUESTIONS

    To receive any written questions from Members under Standing Order 47.  The deadline for members’ questions is 12 noon four working days before the meeting.  Notice should be given by email to the Partnership Committee Officer.

     

    Minutes:

    One Written Member Question was received from Mrs Victoria Young.  The question and answer were published on the SCC Waverley Local Committee web pages before the 29 June Local Committee.

     

22/17

LOCAL COMMITTEE DECISION TRACKER (FOR INFORMATION) pdf icon PDF 216 KB

    To review any outstanding Local Committee decisions.

     

    Decision:

    The Local Committee (Waverley) resolved to AGREE that:

     

    The items from 9 March 2018 Local Committee, numbers 10 and 13, should be marked as ‘closed’.

     

    All other decision tracker items shall remain ‘open’.

    Minutes:

    Declarations of Interest: Dr Andrew Povey declared an interest: he is a trustee of the Surrey Hills Society.

     

    Officer in attendance: Yvette Ortel, Partnership Committee Officer

     

    Member discussion key points:

     

    Cllr Liz Townsend suggested that the Local Committee could work to support the Surrey Hills Management Plan (item not on the Decision Tracker – the report ‘Surrey Hills HGV and Country Lanes Review’ came to the Waverley Local Committee in December 2017).  The Chairman said that while Waverley Local Committee had agreed the concept of a proposed ‘Country Lanes Unsuitable for HGVs’ pilot zone to cover a defined area of the Surrey Hills within the wider study area, she believed that Mole Valley Local Committee had not.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    The items from 9 March 2018 Local Committee, numbers 10 and 13, should be marked as ‘closed’.

     

    All other decision tracker items shall remain ‘open’.

23/17

HIGHWAYS UPDATE (EXECUTIVE FUNCTION) pdf icon PDF 234 KB

    To receive an update from the Highways Area Team Manager.

     

    Additional documents:

    Decision:

    A new recommendation at (iv) was proposed by Mr David Harmer and seconded by Mr Wyatt Ramsdale.  12 members voted in favour; 3 members abstained.  Therefore it was carried.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    To note the committee approved works being progressed during 2018/19.

     

    (ii)   To approve that the £78K, 15% top slice of the parking surplus, be equally split between the 9 divisional members equating to £8,666 per member.

    (iii)  To approve the revocation of the national speed limit on Stovolds Hill and to approve the new 40mph speed limit on Stovolds Hill from the junction of the B2130 Dunsfold Road up to the entrance of Dunsfold Park, a distance of approximately 1300m as shown on Annex 2.

    (iv)Recognising that the majority of lengthsman works arise in the more rural areas, including those semi-rural areas on the outskirts of the towns, to assign the £25,000 central pot for lengthsman schemes equally between the 5 Western divisions and the 4 Eastern divisions, allocations to specific schemes to be agreed among the relevant County Councillors at meetings to be chaired by Victoria Young (East) and David Harmer (West) respectively.

    (v)  To delegate to the Acting Area Highway Manager, in consultation with the Chairman and Vice Chairman and Divisional Member, the ability to resolve any problems encountered to facilitate scheme delivery during the year of the schemes identified by the Committee.

    Reason: The committee was asked to agree the recommendations to enable early progression of works orders.

    Minutes:

    Declarations of Interest: None

     

    Officers in attendance: Frank Apicella, Acting Area Highway Manager (South West); Adrian Selby, Senior Engineer, Surrey Highways.

     

    Member discussion key points:

     

    The Acting Area Highway Manager announced a correction in his report: on page 28 the figure for the Revenue Highway Fund should be £67,500 (nine members x £7,500), not £75,000 as written.

     

    Mr David Harmer asked for clarification for the Revenue Highway Fund.  The officer replied that no one item can be more than £2,500, capital items are encouraged, and ‘Highway’ is more than just roads – it can, for example, be spent on a right of way.

     

    Cllr Jerry Hyman referred to the minutes of the Open Forum questions at the Local Committee on 9 March, page 17 in the agenda pack, regarding a question from his father, Cllr Hyman, on whether there had been a modelling of the proposed redesign of East Street, and if so could this modelling be made public.  He asked when details of the modelling will be available.  The officer replied that is was a planning matter and the Chairman would be informed once details are known.

     

    Cllr Liz Townsend asked for information regarding Section 106 monies, what is available and what it has been spent on.  The officer replied that this is usually in the Local Committee Highways Update report.  The 106 and PIC information is being checked and will be included in the Highways Update report at the September Local Committee.  Members asked if this could be circulated to them sooner, if possible.

     

    Two members, Cllr Jerry Hyman and Cllr Carole Cockburn, asked for it to be recorded that they would have liked more information before being asked to vote on a new recommendation.

     

    A new recommendation at (iv) was proposed by Mr David Harmer and seconded by Mr Wyatt Ramsdale.  12 members voted in favour; 3 members abstained.  Therefore it was carried.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    To note the committee approved works being progressed during 2018/19.

     

    (ii)   To approve that the £78K, 15% top slice of the parking surplus, be equally split between the 9 divisional members equating to £8,666 per member.

    (iii)  To approve the revocation of the national speed limit on Stovolds Hill and to approve the new 40mph speed limit on Stovolds Hill from the junction of the B2130 Dunsfold Road up to the entrance of Dunsfold Park, a distance of approximately 1300m as shown on Annex 2.

    (iv)Recognising that the majority of lengthsman works arise in the more rural areas, including those semi-rural areas on the outskirts of the towns, to assign the £25,000 central pot for lengthsman schemes equally between the 5 Western divisions and the 4 Eastern divisions, allocations to specific schemes to be agreed among the relevant County Councillors at meetings to be chaired by Victoria Young (East) and David Harmer (West) respectively.

    (v)  To delegate to the Acting Area Highway Manager, in consultation with the Chairman and Vice Chairman and  ...  view the full minutes text for item 23/17

24/17

GUILDFORD-GODALMING GREENWAY (EXECUTIVE FUNCTION) pdf icon PDF 112 KB

    The Local Committee is asked to agree that the Guildford-Godalming Greenway route (as detailed in Annex B) is adopted into the Waverley Cycle Plan.

     

    Additional documents:

    Decision:

    12 members voted in favour; 3 members abstained.  Therefore it was carried.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)                The Guildford-Godalming Greenway route (as detailed in Annex B) is adopted into the Waverley Cycle Plan.

     

    Minutes:

    Declarations of Interest: Cllr Richard Seaborne and Cllr Maurice Byham declared an interest that they are members of the Waverley Cycle Forum.

     

    Officers in attendance: Frank Apicella, Acting Area Highway Manager (South West); Adrian Selby, Senior Engineer, Surrey Highways.

     

    Member discussion key points:

     

    While some members fully supported the plan and said it was a well-though through route, other members were concerned regarding the cost implications and some would have liked to see an alternative route along the River Wey.  The significant number of road junctions along the route was also a concern.  It was suggested that a more localized route around towns and villages could be looked at, for example, similar to the ‘Little Holland’ model.

     

    The Chairman allowed a public question at this point: Cllr Andrew Bolton, the Waverley Borough Council portfolio holder for the Environment, asked:

    Before undertaking any development costing an estimated £1.7 million, will you consult with all interested organisations?”

     

    The members on the Waverley Cycling Forum said that lots of work had already been done with local groups.  The Chairman said she would ask the report author, a SCC Transport Planner for Cycling, to contact Cllr Bolton directly to answer his question.

     

    When asked if the Committee agree the report recommendation, 12 members voted in favour; 3 members abstained.  Therefore it was carried.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)                The Guildford-Godalming Greenway route (as detailed in Annex B) is adopted into the Waverley Cycle Plan.

     

25/17

LOCAL COMMITTEE COMMUNITY SAFETY FUNDING (EXECUTIVE FUNCTION) pdf icon PDF 122 KB

    To agree the delegated budget of £3,000 for community safety projects in 2018/19 and to update the Local Committee of the funding spend in 2017/18.

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)        The committee’s delegated community safety budget of £3,000 for 2018/19 be retained by the SCC Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in section 3 of this report.

    (ii)       Authority be delegated to the SCC Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    (iii)      The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    Reason: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations to achieve the recommendations outlined above.

     

    Minutes:

    Declarations of Interest: None.

     

    Officers in attendance: Louise Gibbins, SCC Community Safety Officer; Eve Bartlett, Waverley Borough Council Community Safety Officer.

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion – key points: None.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)        The committee’s delegated community safety budget of £3,000 for 2018/19 be retained by the SCC Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out in section 3 of this report.

    (ii)       Authority be delegated to the SCC Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    (iii)      The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    Reason: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations to achieve the recommendations outlined above.

     

26/17

REPRESENTATION ON PARTNERSHIPS AND BOARDS (EXECUTIVE FUNCTION) pdf icon PDF 171 KB

    This report seeks the appointment of Members as the Local Committee representatives on the Waverley Early Help Advisory Board and the Community Safety Partnership (‘Safer Waverley Partnership’) during the current municipal year.

     

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    Members be appointed to the Safer Waverley Partnership and the Waverley Early Help Advisory Board, as detailed in the report.

     

    (ii)   Members be allowed to bring update reports from the Safer Waverley Partnership and the Waverley Early Help Advisory Board, when relevant.

     

    (iii)  Members note the terms of reference in Annex A and Annex B, for information.

     

    Reason: to enable the Waverley Local Committee to be represented on local partnerships and boards and for Committee members to be able to report back to the Local Committee when relevant.

     

    Minutes:

    Declarations of Interest: None.

     

    Officer in attendance: Yvette Ortel, Partnership Committee Officer.

     

    Petitions, Public Questions/Statements: None.

     

    Member discussion – key points: None.

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)    Members be appointed to the Safer Waverley Partnership and the Waverley Early Help Advisory Board, as detailed in the report.

     

    (ii)   Members be allowed to bring update reports from the Safer Waverley Partnership and the Waverley Early Help Advisory Board, when relevant.

     

    (iii)  Members note the terms of reference in Annex A and Annex B, for information.

     

    Reason: to enable the Waverley Local Committee to be represented on local partnerships and boards and for Committee members to be able to report back to the Local Committee when relevant.

     

27/17

LOCAL COMMITTEE FORWARD PROGRAMME 2018-19 (FOR INFORMATION) pdf icon PDF 128 KB

    To note the proposed forward programme and consider any additional items for future discussion.

    Minutes:

    Declarations of Interest: None

     

    Officer in attendance: Yvette Ortel, Partnership Committee Officer

     

    Member discussion key points:

     

    The forward programme was agreed, with the following additions:

    ·         Waverley Economic Strategy – opportunities for joint working with Waverley Borough Council.

    ·         School admissions.

     

    Also suggested for future Local Committee Informal/Private meetings:

    ·         Rights of Way and how to move forward regarding overgrown footpaths.

    ·         Progress on the arrangements for CIL (Community Infrastructure Levy).

     

28/17

DATE OF NEXT MEETING

    To be held on Friday 21 September 2018 at 10am in Waverley Borough Council Chamber, The Burys, Godalming GU7 1HR.

     

    (10am – 10.30am: Open Forum Informal Public Question Time)

     

    Minutes:

    To be held on Friday 21 September 2018 at 10am in the Waverley Borough Council Chamber, The Burys, Godalming GU7 1HR.

     

    (10am – 10.30am: Open Public Questions Forum)