Agenda, decisions and draft minutes

Waverley Local Committee - Friday, 13 November 2020 10.30 am

Venue: REMOTE

Contact: Yvette Ortel, Partnership Committee Officer  Waverley Borough Council offices, The Burys, Godalming, Surrey GU7 1HR

Note: Please note that due to the Covid-19 situation this meeting will take place remotely. 

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Items
No. Item

30/20

APOLOGIES FOR ABSENCE

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    To receive any apologies for absence.

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    Minutes:

    Apologies were received from Cllr Trevor Sadler.

31/20

MINUTES OF PREVIOUS MEETING pdf icon PDF 106 KB

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    To approve the minutes of the previous meeting on 19th June 2020 as a correct record.

    Additional documents:

    Minutes:

    Minutes of the Waverley Local Committee on 19th June 2020 were agreed and approved as an accurate record.

     

     

32/20

DECLARATIONS OF INTEREST

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    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial

    Additional documents:

    Minutes:

    There were no declarations of interest.

33/20

CHAIRMAN'S ANNOUNCEMENTS

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    To receive any Chairman’s announcements.

     

    Agenda item only

     

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    Minutes:

    The Chairman highlighted that the committee had agreed to carry out a series of resident engagement sessions, starting with one for the Haslemere and the surrounding villages later in November.

34/20

WRITTEN PUBLIC QUESTIONS pdf icon PDF 304 KB

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    To answer any questions from residents or businesses within the Waverley Borough area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Partnership Committee Officer by 12 noon four working days before the meeting.

     

    Additional documents:

    Minutes:

    Three written Public Questions were received at the committee. The questions and answers were published on the SCC Waverley Local Committee web pages before the meeting.  The following supplementary questions were asked:

     

    Question 1: Supplementary Question – Mr Castles

    “I am concerned that there are gullies that are recorded as being cleaned, but there is no evidence on the ground of this having taken place. I would request that a member of the highways team visit the location to see what the impact is for themselves”

     

    The Committee agreed that they would write to the local highways team and ask that someone visit the site to view the location.

     

    Question 2: Supplementary Question – Anne Corbin

    “The issue is that there are lots of rental properties in the area and that it is cheaper for them to park on the double yellow lines rather than pay for parking, and therefore enforcement does not provide a deterrent. I would like the committee to look at a long term solution to the issue including an extended pathway.”

     

    The Committee agreed that the County Councillors and Ward Councillors would meet with the questioner alongside a highways officer to see what could be done to improve the situation.

     

    Question 3: There was no supplementary question asked.

     

35/20

PETITIONS & PETITION RESPONSES pdf icon PDF 149 KB

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    To receive any petitions in accordance with Standing Order 68.  Notice must be given in writing or by email to the Partnership Committee Officer at least 14 days before the meeting.  Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    A petition has been received from Ali Pritchard which contains 57 signatures and reads:

     

    “Farnham Heath End School Parking on Bullers Road

     

    As residents of Bullers Road, we would like to formally register our complaint and petition concerning the use of our residential street by parent drivers of Heath End School students. This concern is widely shared with Bullers Road residents, as indicated in the enclosed signed petition.

     

    Bullers Road is a quiet residential no-through road, which provides delivery-only access to Farnham Heath End School (the main entrance point to the school is accessed via Hale Reeds). The street consists of predominantly period properties with limited off-street parking for residents and over the years has witnessed increasing levels of traffic from school parents using the street for drop off and collection rather than the designated car park at Hale Reeds. This activity has caused significant disruption, conflict and importantly safety concerns for local residents.

     

    These daily, albeit currently paused occurrences, due to the current Covid-19 climate, continue to be highly stressful and dangerous elements that form the daily routine on Bullers Road. We urge you to take action to provide some relief after years of resident tolerance.”

     

    Response report attached

     

     

    Additional documents:

    Decision:

    Petition: FARNHAM HEATH END SCHOOL PARKING ON BULLERS ROAD

     

    The Local Committee (Waverley) resolved to AGREE that:

     

    (i)         When central government give local authorities outside of London the power to enforce School Street road closures, then Bullers Road should become the first pilot of this type of scheme in Surrey.

    (ii)        Proposals for a School Street on Bullers Road would be subject to consultation with the local residents and school.  The results of the consultation will be presented to the Local Committee when seeking approval to proceed with advertising the legal order to create the School Street.  This will assist the Committee in deciding whether to proceed with the scheme or not.

     

     

    Minutes:

    Declarations of Interest: None.

     

    Officer in attendance: Duncan Knox, SCC Road Safety and Active Travel Team Manager.

     

    Petitions, Public Questions/Statements: One.

     

    A petition was received from Ali Pritchard which contained 57 signatures and read:

     

    “Farnham Heath End School Parking on Bullers Road

     

    As residents of Bullers Road, we would like to formally register our complaint and petition concerning the use of our residential street by parent drivers of Heath End School students. This concern is widely shared with Bullers Road residents, as indicated in the enclosed signed petition.

     

    Bullers Road is a quiet residential no-through road, which provides delivery-only access to Farnham Heath End School (the main entrance point to the school is accessed via Hale Reeds). The street consists of predominantly period properties with limited off-street parking for residents and over the years has witnessed increasing levels of traffic from school parents using the street for drop off and collection rather than the designated car park at Hale Reeds. This activity has caused significant disruption, conflict and importantly safety concerns for local residents.

     

    These daily, albeit currently paused occurrences, due to the current Covid-19 climate, continue to be highly stressful and dangerous elements that form the daily routine on Bullers Road. We urge you to take action to provide some relief after years of resident tolerance.”

     

    As part of her introduction to the petition, the lead petitioner made the following points:

    • Initially the petition was created due to environmental concerns of drivers idling up and down the street emitting dangerous gases including carbon monoxide and nitrogen oxide.
    • However, road safety issues have increased over the last few years including cars speeding around the corner of Bullers Road, parking on double yellow lines and in the turning circle, and over driveways.
    • Residents welcomed the proposed recommendations, and asked that the keep clear signs and yellow lines were repainted as well as a “Keep Schools Clean” banner introduced.
    • She requested that the time for the camera to be in operation should be 8.15am to 9.15am and 2.15pm to 3.15pm.

     

    The Road Safety and Active Travel Manager responded stating that the concept of a School Street Zone was one that he was interested in exploring, once the Secretary of State for Transport have provided all local authorities with the enforcement powers to carry this out. Following this, all the proposals within the recommendations needed to be part of a consultation of all local residents so that there was clarity about what the changes would mean, including having no visitors parking or deliveries during this time. There would also need to be a review of the knock on effect of these restrictions, and these would come to the committee in the future for consideration.

     

    The Local Committee (Waverley) AGREED that:

     

    (i)      When central government gives local authorities outside of London the power to enforce School Street road closures, then Bullers Road should become the first pilot of this type of scheme in Surrey.

    (ii)      Proposals for a School Street on  ...  view the full minutes text for item 35/20

36/20

WRITTEN MEMBER QUESTIONS pdf icon PDF 397 KB

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    To receive any written questions from Members under Standing Order 47.  The deadline for members’ questions is 12 noon four working days before the meeting.  Notice should be given by email to the Partnership Committee Officer.

     

    Additional documents:

    Minutes:

    One written Member question was received from Cllr Jerry Hyman. The question and answer was published on the SCC Waverley Local Committee web pages before the meeting. Cllr Hyman asked the following supplementary question:

    “I don’t believe that the original question has been answered – so can the Committee agree that the Farnham Covid-19 road measures should be removed immediately.”

    Members discussion – key points:

    • The Farnham Board had been looking into the issue over the last few months, and had recently held a local liaison meeting to get residents views on the subject of transport infrastructure around Farnham.
    • In addition to this the Surrey County Council Leader, Cllr Tim Oliver and the Environment, Transport and Infrastructure Strategic Director had been taking the issue seriously. It was recognised that the situation wasn’t perfect but that the Board was working to look to improve the situation
    • There was a discussion about whether the new road measures, and the way that they had been advertised had had a significant impact on the traffic flow through Farnham, or if this would have taken place regardless of the new measures.
    • It was noted that the traffic restrictions were not universally popular.

     

37/20

ELECTRIC VEHICLE CHARGING POINT TRIALS: LOCATIONS (EXECUTIVE FUNCTION) pdf icon PDF 1 MB

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    To provide an update on the progress of the Electric Vehicle (EV) Charging Point Trials happening across Surrey as the project moves into the final pre-installation phase.

     

    Member approval is required to delegate decision making powers to the Chairman, Vice Chairman and Divisional Member(s) to approve the final five sites upon completion of the consultation feedback review to install EV charging point units.

    Additional documents:

    Decision:

    The Local Committee (Waverley) resolved to AGREE to:

     

    (i)            Approved the installation of Electric Vehicle Charging points in Summers Road (Godalming), Hale Road (Farnham) and St. Christopher’s Green (Haslemere) in line with the proposals set out in the consultation

     

    (ii)          Agreed that Electric Vehicle Charging Points be installed in 1 or 2 of the following: High Park Road (Farnham), Croft Road (Godalming) or Falkner Road (Farnham) in line with the proposals set out in the consultation, and to delegate approval for which sites to progress to the Transport Strategy Project Manager in line with the recommendations by the Chairman, Vice Chairman and appropriate Divisional Members

     

    (iii)         Agreed that NO Electric Vehicle Charging Points be installed in Wey Hill (Haslemere), Windrush Close (Bramley) or Brighton Road (Godalming)

     

    (iv)         Delegated approval of any future sites required for potential Phase 2 trial to the Transport Strategy Project Manager in line with the recommendations by the Chairman, Vice Chairman and appropriate Divisional Members, where a decision on sites needs to be made prior to the next Local Committee meeting.

     

    Minutes:

    Declarations of Interest: None.

    Officer in attendance: Steve Howard, SCC Transport Strategy Project Manager.

    Petitions, Public Questions/Statements: None.

     

    The item was introduced by the Transport Strategy Project Manager presenting a summary of the consultation responses relating to the recent public consultation on Electric Vehicle Charging points in Waverley (Annex C). Based on these responses, the Transport Strategy Project Manager presented a revised set of recommendations for the Committee to consider (also set out in Annex C) which would enable the progression of supported locations.

     

    Member discussion – key points:

    • In line with comments at the last meeting, the Members welcomed the introduction of Electric Vehicle Charging points in Waverley, and stated a wish to progress with this as quickly as possible in line with residents views.
    • It was noted that the locations that were proposed within the consultation had been identified following conversations with the Parking Team and Area Highways Managers (about preferred sites) and Power Companies (regarding practicalities).
    • Members were pleased with the resident consultation outcome relating to Summers Road and supported the implementation of charging sites there, but stated that implementing charging points in Croft Road, Godalming would be more challenging
    • There was agreement that the two sites Windrush Close (Bramley) and Brighton Road (Godalming) should not be taken forward based on resident responses. It was also agreed that Wey Hill site in Haslemere should not progress due to the proximity to the proposed site at St. Christopher’s Green.
    • There was a discussion regarding the nature of the response to the Hale Road proposal, and how that had been taken into consideration in the proposals.
    • It was agreed not to make a decision on the additional 1 or 2 sites where further investigation was required, and that discussion with local members would take place after the meeting to determine which of the remaining three sites would be taken forward as part of Phase 1.
    • As part of the discussion, there was general agreement that the best place to locate charging points would be within car parks, and that Waverley Borough Council was looking at this. With this, it was noted that officers from Surrey County Council and Waverley Borough Council were discussing how to ensure that there was as much consistency relating to the way these charging points operated across the borough, with the note that some of these car parks were within conservation areas which had an impact on the type and design of the physical charging points.
    • It was requested that Members liaised with the Transport Strategy Project Manager to discuss possible sites within their divisions for Phase 2 of the pilot, following a conversation regarding the wish for sites in Cranleigh & Ewhurst, and further sites in Farnham & Haslemere.

    The Local Committee (Waverley):  

        (i)        Approved the installation of Electric Vehicle Charging points in Summers Road (Godalming), Hale Road (Farnham) and St. Christopher’s Green (Haslemere) in line with the proposals set out in the consultation

       (ii)        Agreed that Electric Vehicle Charging Points  ...  view the full minutes text for item 37/20

38/20

LOCAL COMMITTEE DECISION & ACTION TRACKER (FOR INFORMATION) pdf icon PDF 187 KB

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    To review any outstanding Local Committee decisions.

     

    Additional documents:

    Minutes:

    Declarations of Interest: None

    Officer in attendance: Michelle Collins, Partnerships Lead

    Petitions, Public Questions/Statements: None.

     

    The Local Committee (Waverley) AGREED that:

     

    -       Decision Tracker items regarding roads in the vicinity of Potters Gate School, monitoring HGVs on rural roads between Cranleigh and the A3, including Markwick Lane, and Electric Vehicle Charging Point locations, shall remain ‘open’.

    -       Item regarding Amlets Lane should be removed.

    -       Item regarding Beacon Hill speed limit should be removed.

    -       Item regarding traffic calming measures in Portsmouth Road should be removed.

     

39/20

LOCAL COMMITTEE FORWARD PROGRAMME 2020-21 pdf icon PDF 63 KB

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    To note the proposed forward programme and consider any additional items for future discussion.

    Additional documents:

    Minutes:

    Declarations of Interest: None

    Officer in attendance: Michelle Collins, Partnerships Lead

    Petitions, Public Questions/Statements: None.

     

    Member discussion key points:

     

    Members requested that the following be added to the Forward Plan:

    ·         To receive an update on the highways projects that had been agreed under the local highways funding.

     

40/20

DATE OF NEXT MEETING pdf icon PDF 242 KB

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    To be held on Friday 26th March 2021 at 10am in Waverley Council Chamber, The Burys, Godalming GU7 1HR (or a virtual meeting, to be confirmed).

     

    (10am – 10.30am: Open Forum / Informal Public Question Time)

     

    Additional documents:

    Minutes:

    To be held on Friday 26th March 2021 at 10am in the Waverley Borough Council Chamber, The Burys, Godalming GU7 1HR, or a virtual meeting, to be confirmed.

     

    (10am – 10.30am: Open Public Questions Forum)